Board Minutes July 2018: Difference between revisions
→Adjournment
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* Minute-taker: Jasmine | * Minute-taker: Jasmine | ||
* Food by: Helen | * Food by: Helen | ||
* Board attendance: | * Board attendance: Geoff, Ali, Jeremy, Sean, Helen, Nancy, Jasmine | ||
* Staff attendance: | * Staff attendance: Chris C. | ||
* Regrets: | * Regrets: Mark S., Mark | ||
* Absent: | * Absent: | ||
* Guests: | * Guests: Cailin Yang (Non-Profit Board Intern) | ||
== Call to Order == | == Call to Order == | ||
* Meeting called to order by | * Meeting called to order by Geoff at 6:35 pm. | ||
== Logistics for Next Meeting == | == Logistics for Next Meeting == | ||
* Date: Monday, August , 2018 6:30pm | * Date: Monday, August 13, 2018 6:30pm | ||
* Location: U of A, Education South 113 | * Location: U of A, Education South 113 | ||
* Chair: | * Chair: Nancy (Jeremy back-up) | ||
* Minute-taker: Jasmine | * Minute-taker: Jasmine | ||
* Food by: | * Food by: Ali | ||
== Approval of Agenda, Minutes, Reports (5 min) == | == Approval of Agenda, Minutes, Reports (5 min) == | ||
{{Motion | {{Motion | ||
|motion=To approve this July 9 agenda, the [[Board Minutes June 2018|June 2018]] minutes, and reports as presented below. | |motion=To approve this July 9 agenda, the [[Board Minutes June 2018|June 2018]] minutes, and reports as presented below. | ||
|first= | |first=Nancy | ||
|second= | |second=Helen | ||
|yes= | |yes=6 | ||
|no= | |no=0 | ||
|abstain= | |abstain=0 | ||
|result= | |result= | ||
}} | }} | ||
=== President's Report - Jeremy === | === President's Report - Jeremy === | ||
* [ | * [ Presidents Report July 2018] | ||
'''President's Report Discussion''' | '''President's Report Discussion''' | ||
* | * | ||
| Line 55: | Line 53: | ||
* | * | ||
=== Treasurer's Report - | === Treasurer's Report - Ali === | ||
* [https://docs.google.com/document/d/ | * [https://docs.google.com/document/d/12Vfc014iU789UsF3AtUfzEv02qkFp3Z6oEpssvYkhb4/edit Treasurer's Report June 2018] | ||
'''Treasurer's Report Discussion''' | '''Treasurer's Report Discussion''' | ||
=== Administrative Committee Report - Jonathan/Ali === | === Administrative Committee Report - Jonathan/Ali === | ||
| Line 65: | Line 62: | ||
=== Strategic Planning Committee Report === | === Strategic Planning Committee Report === | ||
[https://docs.google.com/document/d/1i13Jdzdnl2v0Mjo0rrRP6KJLwmDbdISqTVhMLrWmoqs/edit# June Meeting Notes] | |||
[https://docs.google.com/spreadsheets/d/1FJhjwzm3MKe3lXdXpfoD50vXMZ1PWw35zIZHMBnzHFU/edit?pli=1#gid=289189497 Work Plan] | |||
== Current and Completed Business == | == Current and Completed Business == | ||
=== | === Volunteer Survey update - Nancy (15 min) === | ||
* | * Last discussion, concerns were brought up regarding suitability of EBC mailing lists through company | ||
Discussion | ** Discussion about medium for sending out survey to be held at a later time | ||
=== | === Executive Committee update on staffing models - Jeremy and Nancy (30 min)=== | ||
* | * Meeting with Executive and HR Committee, decided these two committees would lead this | ||
* Primary directive of our board is governance rather than operations | |||
** Previous staffing structure wasn't working, so instituted interim model in which an administrative committee takes on operational responsibilities | |||
** Admin committee was responsible for 4 responsibilities from different jobs. Now need to reintegrate those responsibilities into existing positions. | |||
*Steps going forward: | |||
# confirm position descriptions, | |||
# ensure alignment with strategic direction of the board, | |||
# validate positions with staff members, | |||
# determine if there are any gaps, | |||
# implementation timeline, | |||
# staff performance appraisal | |||
* Jonathan still interested in acting as liaison | |||
=== | === End-of-term Evaluation - Jasmine (5 min)=== | ||
* | * Keep an eye out for an end-of-term evaluation between now and August's meeting | ||
=== | === Annual General Meeting Location - Jasmine (5 min)=== | ||
* | * Booked DECL (Downtown Edmonton Community League) for Sunday, October 14. | ||
* To start the planning well in advance, will begin planning and reach out to board members for support in coming months. | |||
=== | === BWN Renovations and Associated Costs - Geoff (15 min) === | ||
* | * Geoff would like to discuss BikeWorks North renovation commitment given various other items from budget | ||
** shop fee increase was in the budget for the whole year, and did not happen (will only be in for 3 weeks of the fiscal year) | |||
** had significant rental income in the budget - we've cancelled that program (and it was over estimated) | |||
** had significant grant revenue increases in budget - my understanding is Molly doesn't think that will happen | |||
** on the up side, we are ahead on bike sales as of the end of April | |||
* Geoff suggests it is risky to commit to expenses, without doing some fundraising first, especially since we expect we will not hit budget on various other items | |||
* Fundraising ideas are in the works for the coming year. | |||
** Smaller fall bike sale | |||
** Crowdsourcing funds for renovated BWN | |||
== New Business == | == New Business == | ||
=== In Camera: === | === In Camera: === | ||
{{Motion | {{Motion | ||
|motion=To go in | |motion=To go in camera | ||
|first= | |first=Ali | ||
|second= | |second=Jeremy | ||
|yes= | |yes= | ||
|no= | |no= | ||
|abstain= | |abstain= | ||
|result= | |result= | ||
}} | }} | ||
| Line 104: | Line 121: | ||
{{Motion | {{Motion | ||
|motion=To go out of | |motion=To go out of camera. | ||
|first= | |first=Helen | ||
|second=Sean | |second=Sean | ||
|yes= | |yes= | ||
|no= | |no= | ||
|abstain= | |abstain= | ||
|result= | |result= | ||
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== Adjournment == | == Adjournment == | ||
{{Motion | {{Motion | ||
|motion=To adjourn the meeting at | |motion=To adjourn the meeting at 7:22pm. | ||
|first= | |first= Nancy | ||
|second= | |second= | ||
|yes= | |yes= | ||