Board Minutes July 2017: Difference between revisions

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'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''
'''''These minutes were approved at the [[Board Minutes August 2017|August 2017]] board meeting.'''''


== EBC Board Meeting Minutes for July 2017 ==
== EBC Board Meeting Minutes for July 2017 ==
Line 6: Line 6:


* Location: room ED 221.  
* Location: room ED 221.  
* Start Time: 6:30pm
* Call to order 6:40


Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!
Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!


== Attendance ==
== Attendance ==
* Meeting Chair:
* Meeting Chair: Derek
* Minute-taker:  
* Minute-taker: Jeremy
* Food by: Adrian
* Food by: Nancy
* Board attendance:
* Board attendance: Michael Pybus, Adrian, Derek, nancy, Michael Cenkner
* Staff attendance: Chris
* Staff attendance: Chris
* Regrets:
* Regrets:Jonathon, Geoff, Jasmine, Alexey,Dan
* Absent:  
* Absent:  
* Guests:
* Guests:


== Call to Order ==
== Call to Order ==
* Meeting called to order by [name] at [x:xx] pm.
* Meeting called to order by Derek at 6:41 pm.


== Logistics for Next Meeting ==
== Logistics for Next Meeting ==
* Date: August 14th
* Date: August 14th
* Location: Room 113, Education South
* Location: Room 113, Education South
* Chair:  
* Chair: Michael Pybus
* Minute-taker:  
* Minute-taker:Derek
* Food by:
* Food by:Jeremy


== Approval of Agenda, Minutes, Reports (5 min) ==
== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
{{Motion
   |motion=To approve this June meeting agenda, and the June 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_June_2017 June Minutes], and committee reports as presented below.
   |motion=To approve this June meeting agenda, and the June 2017 minutes [http://edmontonbikes.ca/w/Board_Minutes_June_2017 June Minutes], and committee reports as presented below.
   |first=
   |first=Nancy
   |second=
   |second= Adrian
   |yes=
   |yes=5
   |no= 0
   |no= 0
   |abstain= 0
   |abstain= 1
   |result= passed
   |result= passed
}}
}}


=== President's Report - Jon ===
=== President's Report - Jon no report
*[(add link)]
*[(add link)]


=== Treasurer's Report - Geoff ===
=== Treasurer's Report - Geoff no report
*[{add link)]
*[{add link)]


=== H.R. Committee Report - Nancy ===
=== H.R. Committee Report - Nancy ===
*[(add link)]
*[https://docs.google.com/a/edmontonbikes.ca/document/d/1PSE3wfFTP_8rCUT0I1ITcvD5Ic45u9hTXefihKUngo8/edit?usp=sharing/ HR Committee Report]


=== Administrative Committee Report - ===
=== Administrative Committee Report - no report
*[(add link)]
*[(add link)]


=== Strategic Planning Committee Report - ===
=== Strategic Planning Committee Report - ===
*[https://docs.google.com/document/d/1FY1VR3v2a5yGGZquPOlTifOrWiSq0p8HxlB0BwP2epI/edit Strategic Planning Committee Report June 2017]
*[https://docs.google.com/document/d/1FY1VR3v2a5yGGZquPOlTifOrWiSq0p8HxlB0BwP2epI/edit Strategic Planning Committee Report June 2017]
** please review and add comments and line items to budget and costs
Michael would be willing to draft a Q&A for the presentation
Please create reports in Google docs before saving


== Current & Completed Business ==
== Current & Completed Business ==
Line 60: Line 63:
=== Updates on Action Items From Previous Meeting (5 min)===
=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' sign reports that you have reviewed each month.
* '''Everyone''' sign reports that you have reviewed each month.
** everyone please log monthly hours. Chris Chan will create a specific volunteer hours logn and mail the link out to board members
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.


Line 65: Line 69:
== New Business ==
== New Business ==


=== New Business Item 1: [topic] (name xx min)===
=== New Business Item 1: [Board Succession Planning] (Nancy 30 min)===


Notes:
Notes:
**
 
Discussion on board succession planning.
-review of board job descriptions, Pres, VP, Secretary and Treasurer.  Opportunity to ask questions of roles.
 
[https://docs.google.com/a/edmontonbikes.ca/document/d/1cx5Dd9pc8QbzmcVsOqH_TNwuA_2pPHDlxdw_a9xw0TU/edit?usp=sharing/edit Presidents Job Description]
 
[https://docs.google.com/a/edmontonbikes.ca/document/d/1UgXJaCL1E5dOgprvkoe3D6rv2l19V7WvRBbFE2EVTQo/edit?usp=sharing/edit Vice President Job Description]
 
[https://docs.google.com/a/edmontonbikes.ca/document/d/1BvldxZSSLwP7cTQfByjCOrVwPi7qt-1_qwXJkFYIXHI/edit?usp=sharing/edit Secretary Job Description]
 
[https://docs.google.com/a/edmontonbikes.ca/document/d/1PV4cWWS_F287bI2i2R39z3DsytMmRHloBn4ZFCsgsOQ/edit?usp=sharing/edit Treasure Job Description]
 
Discussion of new board member recruitment, resources available and inventory of needs
 
[https://docs.google.com/a/edmontonbikes.ca/document/d/1NExgvNSKUwuMTsNPShtNEQFH3yyrEkQw7WDPwWOeiWw/edit?usp=sharing/edit Director Job Description]
** Executive board members need to provide an update on their term and their intentions.
 
===New Business Item 2: [Board Evaluation Activities] (Nancy/Jasmine xx min)===
 
*discussion of evaluation activities in development
*participation in self assessment tool
* add to August agenda
 
===New Business Item 3: [OHS Update] (Adrian 10  min)===
*


=== In Camera:  (Geoff 15 min)===
=== In Camera:  (Geoff 15 min)===
Line 85: Line 113:
== Adjournment ==
== Adjournment ==
{{Motion
{{Motion
   |motion=To adjourn the meeting at x:xx pm.
   |motion=To adjourn the meeting at 7:55 pm.
   |first=
   |first= Nancy
   |second=
   |second=Michael Cenkner
   |yes= all
   |yes= 6
   |no=
   |no=0
   |abstain=
   |abstain=0
   |result=
   |result=  
}}
}}


[[Category:minutes]]
[[Category:minutes]]
[[Category:2016-2017 Board minutes]]
[[Category:2016-2017 Board minutes]]

Latest revision as of 09:49, 11 November 2017

These minutes were approved at the August 2017 board meeting.

EBC Board Meeting Minutes for July 2017

Board meetings are open to the EBC members and the public.

  • Location: room ED 221.
  • Call to order 6:40

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

  • Meeting Chair: Derek
  • Minute-taker: Jeremy
  • Food by: Nancy
  • Board attendance: Michael Pybus, Adrian, Derek, nancy, Michael Cenkner
  • Staff attendance: Chris
  • Regrets:Jonathon, Geoff, Jasmine, Alexey,Dan
  • Absent:
  • Guests:

Call to Order

  • Meeting called to order by Derek at 6:41 pm.

Logistics for Next Meeting

  • Date: August 14th
  • Location: Room 113, Education South
  • Chair: Michael Pybus
  • Minute-taker:Derek
  • Food by:Jeremy

Approval of Agenda, Minutes, Reports (5 min)

MOTION
To approve this June meeting agenda, and the June 2017 minutes June Minutes, and committee reports as presented below.
Moved: Nancy
Seconded: Adrian
Aye No Abstain
5 0 1
passed

=== President's Report - Jon no report

  • [(add link)]

=== Treasurer's Report - Geoff no report

  • [{add link)]

H.R. Committee Report - Nancy

=== Administrative Committee Report - no report

  • [(add link)]

Strategic Planning Committee Report -

Michael would be willing to draft a Q&A for the presentation

Please create reports in Google docs before saving

Current & Completed Business

Updates on Action Items From Previous Meeting (5 min)

  • Everyone sign reports that you have reviewed each month.
    • everyone please log monthly hours. Chris Chan will create a specific volunteer hours logn and mail the link out to board members
  • Committee Chairpersons to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.


New Business

New Business Item 1: [Board Succession Planning] (Nancy 30 min)

Notes:

Discussion on board succession planning. -review of board job descriptions, Pres, VP, Secretary and Treasurer. Opportunity to ask questions of roles.

Presidents Job Description

Vice President Job Description

Secretary Job Description

Treasure Job Description

Discussion of new board member recruitment, resources available and inventory of needs

Director Job Description

    • Executive board members need to provide an update on their term and their intentions.

New Business Item 2: [Board Evaluation Activities] (Nancy/Jasmine xx min)

  • discussion of evaluation activities in development
  • participation in self assessment tool
  • add to August agenda

New Business Item 3: [OHS Update] (Adrian 10 min)

In Camera: (Geoff 15 min)

  • Discussion notes:
MOTION
To go in Camera
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.

Adjournment

MOTION
To adjourn the meeting at 7:55 pm.
Moved: Nancy
Seconded: Michael Cenkner
Aye No Abstain
6 0 0
Carried
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