Board Minutes July 2016: Difference between revisions
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* Currently all YCR2 cheques go through Geoff. This is slow and they are not sure which ones go through and which are still in transit. | * Currently all YCR2 cheques go through Geoff. This is slow and they are not sure which ones go through and which are still in transit. | ||
* Allow Heather Burrows on the Lead Team for YCR2 to have online banking view-only access and to act as a signing authority on the Edmonton Bicycle Commuters Society YCR2 account together with any one of EBC existing signing officers (Jon, Nancy, Geoff, Anna) | * Allow Heather Burrows on the Lead Team for YCR2 to have online banking view-only access and to act as a signing authority on the Edmonton Bicycle Commuters Society YCR2 account together with any one of EBC existing signing officers (Jon, Nancy, Geoff, Anna) | ||
*<span style="background: yellow;">Motion:</span> To add Heather Burrows as a signing authority for Edmonton Bicycle Commuters Society "You Can Ride Two" bank account ending 0540 at Servus Credit Union effective immediately. Moved by Geoff, seconded by Karl. '''Motion Carried Unanimously.''' | *<span style="background: yellow;">Motion:</span> To add Heather Burrows as a signing authority for Edmonton Bicycle Commuters Society "You Can Ride Two" bank account ending 0540 at Servus Credit Union effective immediately. Moved by Geoff, seconded by Karl. '''Motion Carried Unanimously.''' | ||
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** Chris: If anyone thinks of budget items or projects that we didnt capture last year | ** Chris: If anyone thinks of budget items or projects that we didnt capture last year | ||
** Geoff: Do we need to split budgets into BWN and BWS? Not sure the rationale for this anymore. Chris: For budgeting or for bookkeeping? Geoff: For bookkeeping - eg. is one expense 50% BWN and 50% BWS? Chris: If we have the info and its not too onerous to keep it separate, I'd prefer to keep it separate. Easier to see comparison for BWS - eg. Revenue at BWS is ___. This level of detail is helpful and beneficial. If it is onerous on bookkeeping to split the expenses, then we can review this. Adrian: I think there is some value to keep them separate because they are two diff demographics at each shop. Nancy: How do we evaluate each program if their costs and revenues are dispersed throughout the budget? Chris: We could have a separate tab for The Spoke and it would contribute info to BWN tab. Nancy: Would like to be able to evaluate programs individually. Could be a separate document but would like that info. | ** Geoff: Do we need to split budgets into BWN and BWS? Not sure the rationale for this anymore. Chris: For budgeting or for bookkeeping? Geoff: For bookkeeping - eg. is one expense 50% BWN and 50% BWS? Chris: If we have the info and its not too onerous to keep it separate, I'd prefer to keep it separate. Easier to see comparison for BWS - eg. Revenue at BWS is ___. This level of detail is helpful and beneficial. If it is onerous on bookkeeping to split the expenses, then we can review this. Adrian: I think there is some value to keep them separate because they are two diff demographics at each shop. Nancy: How do we evaluate each program if their costs and revenues are dispersed throughout the budget? Chris: We could have a separate tab for The Spoke and it would contribute info to BWN tab. Nancy: Would like to be able to evaluate programs individually. Could be a separate document but would like that info. | ||
* | ** Chris: Timeline for budget = July 27-Aug 4 Executive + Chris will draft a budget. Aug 8 board meeting with full board reviewing draft budget. August finalize budget. September will be compiling and writing Annual Report. AGM is Oct 2. | ||
*<span style="background: lime;">Action Items:</span> '''All board''' send budget related comments or ideas via email to Executive and Chris by end of July. | |||
=== Membership Committee update (10 min) Adrian === | === Membership Committee update (10 min) Adrian === | ||
* | * Met on May 24 with Adrian, Geoff, Jon, Chris. Purpose: How to increase membership since we have gone from 1700 to 1000. | ||
* Automation of follow up to members to get more info. | |||
* Get direct emails to lapsed members to renew. | |||
* Other ideas: use referrals, posters, social media, shift competitions to sign up more members. | |||
* Discussion notes: | * Discussion notes: | ||
** | ** Nancy: Online membership form is a bit long. Is there a min info needed that we could streamline the sign up? Chris: Made the change in May. Only some of the fields are "required" now. | ||
** | ** Karl: 1700 to 1000... over what time period? Chris: Every May and Nov, there is a drop off because those are the two times per year that memberships expire. Year-over-year, we are actually up about 13%. | ||
Jasmine: 1700 was from May 2015 to May 2016? Chris: No, it was a point in time. Many people renew but many dont. Many memberships sold are just part of purchase of a bike, not directly interested in the membership. Mix of membership: dont use shops but support EBC, people using the shops, volunteer memberships... | |||
* Elliot: I signed up for Bike Maintenance 101 and I thought I became a member at that time but may not? Chris: Instructors are supposed to get new members to sign up but we have a few new instructors who are not remembering. | |||
== <i>In Camera</i> Session == | == <i>In Camera</i> Session == | ||