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Board Minutes July 2016: Difference between revisions

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Board Minutes July 2016 (view source)

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'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''
'''''These minutes were approved at the [[Board Minutes August 2016|August 2016]] board meeting.'''''
 
== EBC Board Meeting Minutes for July 11, 2016 ==
== EBC Board Meeting Minutes for July 11, 2016 ==


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== Attendance ==
== Attendance ==
* Meeting Chair: Jasmine
* Meeting Chair: Jasmine
* Minute-taker: Derek
* Minute-taker: Anna
* Food by: Adrian
* Food by: Adrian
* Board attendance:
* Board attendance: Anna, Adrian, Geoff, Jasmine, Karl, Nancy,
* Staff attendance:
* Staff attendance: Chris
* Regrets: Jonathan, Dan, Rachel, Derek
* Regrets: Jonathan, Dan, Rachel, Derek
* Absent:
* Absent:
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* Edit required in June 2016 minutes. Did not note who moved, seconded or results of motion (carried/failed) on motion for approval of agenda, may minutes, reports. Must approve today.
* Edit required in June 2016 minutes. Did not note who moved, seconded or results of motion (carried/failed) on motion for approval of agenda, may minutes, reports. Must approve today.


{{Motion|motion=To approve this July agenda, [http://edmontonbikes.ca/w/Board_Minutes_May_2016 May 2016] and [http://edmontonbikes.ca/w/Board_Minutes_June_2016 June 2016] minutes, [http://edmontonbikes.ca/w/Board_Minutes_June_2016#Approval_of_Agenda.2C_Minutes.2C_Reports_.285_min.29 May reports] and June reports as presented below.|first=Adrian.|second=Geoff|yes=All|no=0|abstain=0|result=}}
{{Motion
 
  |motion=To approve this July agenda, [http://edmontonbikes.ca/w/Board_Minutes_May_2016 May 2016] and [http://edmontonbikes.ca/w/Board_Minutes_June_2016 June 2016] minutes, [http://edmontonbikes.ca/w/Board_Minutes_June_2016#Approval_of_Agenda.2C_Minutes.2C_Reports_.285_min.29 May reports] and June reports as presented below.
  |first=Adrian
  |second=Geoff
  |yes=All
  |no=0
  |abstain=0
  |result=
}}


=== President's Report - Jon ===
=== President's Report - Jon ===
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** Karl: DOes EBC have an ongoing log of motions? Anna: No. Karl: Many orgs have an ongoing log of motions so that future boards know what they are committeed to. This could become part of YCR2's strategic planning, eg. in 2018 goal is to raise $25k. Nancy: Could be done moving forward... Add another doc or section to minutes to have a separate document for "motions." Geoff: Need to only sort motions for budget related issues so that they could be rolled into the budget drafting process. Chris: Wiki could have an added feature to tag motions. Could also use Asana to use note for future planning. Geoff: Could have a "notes" tab in our budgeting document to identify issues for future years.
** Karl: DOes EBC have an ongoing log of motions? Anna: No. Karl: Many orgs have an ongoing log of motions so that future boards know what they are committeed to. This could become part of YCR2's strategic planning, eg. in 2018 goal is to raise $25k. Nancy: Could be done moving forward... Add another doc or section to minutes to have a separate document for "motions." Geoff: Need to only sort motions for budget related issues so that they could be rolled into the budget drafting process. Chris: Wiki could have an added feature to tag motions. Could also use Asana to use note for future planning. Geoff: Could have a "notes" tab in our budgeting document to identify issues for future years.


* <span style="background: yellow;">Motion:</span> To rescind the motion passed in EBC June 2016 minutes regarding the agreement with Goodwill Industries. Move by Geoff, seconded by Anna. '''Motion carried unanimously.'''
{{Motion
* <span style="background: yellow;">Motion:</span> To approve the July 8 2016 agreement with Goodwill Industries of Alberta to occupy space at their warehouse located at 168 ST and 114 Ave Edmonton. Moved by Nancy, seconded by Adrian. '''Motion Carried unanimously.'''
  |motion=To rescind the motion passed in EBC June 2016 minutes regarding the agreement with Goodwill Industries.
* <span style="background: lime;">Action Items:</span> '''Chris''' will put note in Asana for 2018. '''Geoff will add notes into 2017 budget doc for 2018 $25k info for lease. '''Jon''' to draft a written document with YCR2 Leadership Team to specify agreement terms, notably that YCR2 will fund raise the full $75,000 on behalf of EBC.
  |first=Geoff
  |second=Anna
  |yes=All
  |no=0
  |abstain=0
  |result=
}}
 
 
{{Motion
  |motion=To approve the July 8 2016 agreement with Goodwill Industries of Alberta to occupy space at their warehouse located at 168 ST and 114 Ave Edmonton.
  |first=Nancy
  |second=Adrian
  |yes=All
  |no=0
  |abstain=0
  |result=
}}
 
* <span style="background: lime;">Action Items:</span> '''Chris''' will put note in Asana for 2018. '''Geoff''' will add notes into 2017 budget doc for 2018 $25k info for lease. '''Jon''' to draft a written document with YCR2 Leadership Team to specify agreement terms, notably that YCR2 will fund raise the full $75,000 on behalf of EBC.


== New Business ==
== New Business ==
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* Allow Heather Burrows on the Lead Team for YCR2 to have online banking view-only access and to act as a signing authority on the Edmonton Bicycle Commuters Society YCR2 account together with any one of EBC existing signing officers (Jon, Nancy, Geoff, Anna)
* Allow Heather Burrows on the Lead Team for YCR2 to have online banking view-only access and to act as a signing authority on the Edmonton Bicycle Commuters Society YCR2 account together with any one of EBC existing signing officers (Jon, Nancy, Geoff, Anna)


*<span style="background: yellow;">Motion:</span> To add Heather Burrows as a signing authority for Edmonton Bicycle Commuters Society "You Can Ride Two" bank account ending 0540 at Servus Credit Union effective immediately. Moved by Geoff, seconded by Karl. '''Motion Carried Unanimously.'''
{{Motion
*<span style="background: yellow;">Motion:</span> To add Heather Burrows as view-only access to the Edmonton Bicycle Commuters Society online banking accounts at Servus Credit Union effective immediately. Moved by Geoff, seconded by Adrian. '''Motion Carried.'''
  |motion=To add Heather Burrows as a signing authority for Edmonton Bicycle Commuters Society "You Can Ride Two" bank account ending 0540 at Servus Credit Union effective immediately.
  |first=Geoff
  |second=Karl
  |yes=All
  |no=0
  |abstain=0
  |result=
}}
 
{{Motion
  |motion=To add Heather Burrows as view-only access to the Edmonton Bicycle Commuters Society online banking accounts at Servus Credit Union effective immediately.
  |first=Geiff
  |second=Adrian
  |yes=All
  |no=0
  |abstain=0
  |result=
}}


*<span style="background: lime;">Action Items:</span> '''Geoff''' will go with Heather to complete the sign on.
*<span style="background: lime;">Action Items:</span> '''Geoff''' will go with Heather to complete the sign on.
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** [http://www.culture.alberta.ca/community/programs-and-services/board-development/resources/workbooks/pdfs/Financial_Responsibilities09.pdf Financial Responsibilities of Not-For-Profit Boards - Full Workbook]
** [http://www.culture.alberta.ca/community/programs-and-services/board-development/resources/workbooks/pdfs/Financial_Responsibilities09.pdf Financial Responsibilities of Not-For-Profit Boards - Full Workbook]
** See all resources from [http://www.culture.alberta.ca/community/programs-and-services/board-development/resources/ Alberta Board Development Program]
** See all resources from [http://www.culture.alberta.ca/community/programs-and-services/board-development/resources/ Alberta Board Development Program]
* [https://drive.google.com/a/edmontonbikes.ca/file/d/0B0wWWHPTzO0vUF9GdjVZZXpIbWs/view?usp=sharing 2016 budget approved] at Oct 2015 AGM
* [https://drive.google.com/file/d/0B0wWWHPTzO0vUF9GdjVZZXpIbWs/view?resourcekey=0--C-XBqN3qHccacUqwCaXCg 2016 budget approved] at Oct 2015 AGM
** [https://drive.google.com/drive/folders/0B1O8LS7JPb84U1V1YVk2VWZ2OFU Detailed budget] for Board and staff
** [https://drive.google.com/drive/folders/0B1O8LS7JPb84U1V1YVk2VWZ2OFU Detailed budget] for Board and staff
* Need all board and staff's eyes and minds to determine next budget details, such as:
* Need all board and staff's eyes and minds to determine next budget details, such as:
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== <i>In Camera</i> Session ==
== <i>In Camera</i> Session ==
* <span style="background: yellow;">Motion:</span> To go <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i>. Moved by Geoff, seconded by Nancy. '''Motion Carried.'''
{{Motion
  |motion=To go <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i>.
  |first=Geoff
  |second=Nancy
  |yes=All
  |no=0
  |abstain=0
  |result=
}}
 
* Please list how long you believe your topic will take to discuss:
* Please list how long you believe your topic will take to discuss:
** Nancy (15 min)
** Nancy (15 min)


* <span style="background: yellow;">Motion:</span> To close the <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i> discussion. Moved by Geoff, seconded by Nancy . '''Motion Carried.'''
{{Motion
  |motion=To close the <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i> discussion.
  |first=Geoff
  |second=Nancy
  |yes=All
  |no=0
  |abstain=0
  |result=
}}


== Adjournment ==
== Adjournment ==
* <span style="background: yellow;">Motion:</span> To adjourn the meeting at 9:00pm. Moved by Adrian, seconded by Nancy. '''Motion Carried.'''
{{Motion
  |motion=To adjourn the meeting at 9:00pm.
  |first=Adrian
  |second=Nancy
  |yes=All
  |no=0
  |abstain=0
  |result=
}}


[[Category:minutes]]
[[Category:minutes]]
[[Category:2015-2016 Board minutes]]
[[Category:2015-2016 Board minutes]]
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