Board Minutes July 2013
These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.
EBC Board Meeting Minutes for July 24, 2013
Board meetings are open to the EBC members and the public.
- Location: BikeWorks South, 2nd floor meeting room
- Start Time: 6:30pm
Please RSVP to board at edmontonbikes dot ca if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!
Attendance
- Meeting Chair: Paul
- Minute-taker: Justin
- Food by: Sarah
- Board attendance:
- Staff attendance:
- Regrets: Anna
- Absent:
- Guests:
Call to Order
- Meeting called to order by at pm.
Approval of Agenda
- Motion: To approve agenda. Motioned by . Seconded by . Motion Failed/Carried.
Approval of Last Month's Minutes
- Motion: To approve (month)(year) minutes. Motioned by . Seconded by . Motion Failed/Carried.
Logistics for Next Meeting
- Date: Wednesday August 21, 2013 @ 6:30pm
- Location: BikeWorks North
- Chair:
- Minute-taker:
- Food by:
Reports
President's Report (__ min)
- Discussion notes:
- Motion: . Motioned by . Seconded by . Motion Failed/Carried.
- Action Items: Name will... by (deadline)
Motion: To return/approve the (month)(year) President's report as presented. Motioned by . Seconded by . Motion Failed/Carried.
Treasurer's Report (__ min)
- Treasurer's Report
- Discussion notes:
- Motion: . Motioned by . Seconded by . Motion Failed/Carried.
- Action Items: Name will... by (deadline)
Motion: To return/approve the (month)(year) Treasurer's report as presented. Motioned by . Seconded by . Motion Failed/Carried.
Executive Director's Report (__min)
- Discussion notes:
- Motion: . Motioned by . Seconded by . Motion Failed/Carried.
- Action Items: Name will... by (deadline)
Motion: To return/approve the (month)(year) ED report as presented. Motioned by . Seconded by . Motion Failed/Carried.
BikeWorks Report (__ min)
- Discussion notes:
- Motion: . Motioned by . Seconded by . Motion Failed/Carried.
- Action Items: Name will... by (deadline)
Motion: To return/approve the (month)(year) BikeWorks report as presented. Motioned by . Seconded by . Motion Failed/Carried.
Committee 1 Report (__ min)
- Discussion notes:
- Motion: . Motioned by . Seconded by . Motion Failed/Carried.
- Action Items: Name will... by (deadline)
Motion: To return/approve the (month)(year) _____ Committee report as presented. Motioned by . Seconded by . Motion Failed/Carried.
Committee 2 Report (__ min)
- Discussion notes:
- Motion: . Motioned by . Seconded by . Motion Failed/Carried.
- Action Items: Name will... by (deadline)
Motion: To return/approve the (month)(year) _____ Committee report as presented. Motioned by . Seconded by . Motion Failed/Carried.
Current & Completed Business
Updates on Action Items From Previous Meeting (5 min)
- Everyone log your board volunteer hours for the past month.
- Coreen will arrange to receive the cement blocks he would like to donate for BWS yard.
- Chris Co will send Cam W the google group invitation for Complete Streets lists and info for upcoming Advocacy Meetings.
- Chris Ch will contact Kornelsen family to discuss Memorial Ride in August.
- Paul (voluntold?) will review Bylaws and draft edits re: board election of members in good standing by July 30.
- Leila will ask Paul about timely reimbursements, getting a credit card for staff to make larger purchases, and thoughts on hiring a book keeper.
- Chris Co will help with membership mailouts.
- Justin will take the steps to become a signing authority as new Secretary.
- Chris Ch will update website with new board positions.
Board Member Appointments (20 min)
- Must fill 2 current vacancies today (Micah, Adam)
- Overview of appointment process...
- 2 minute introductions of board applicants (may be present or may read application if absent)
- Vote by secret ballot
- Votes tallied and announced. Review process for formal election at AGM.
- Discussion notes:
- Motion: . Motioned by . Seconded by . Motion Failed/Carried.
- Action Items: Name will... by (deadline)
Update on Board Retreat (7 min)
- Discussion notes:
- Motion: . Motioned by . Seconded by . Motion Failed/Carried.
- Action Items: Name will... by (deadline)
New Business
New Business Item 1 (__ min)
- Discussion notes:
- Motion: . Motioned by . Seconded by . Motion Failed/Carried.
- Action Items: Name will... by (deadline)
New Business Item 2 (__ min)
- Discussion notes:
- Motion: . Motioned by . Seconded by . Motion Failed/Carried.
- Action Items: Name will... by (deadline)
In Camera Session (__ min)
- Motion: To go in camera. Motioned by . Seconded by . Motion Failed/Carried.
Adjournment
- Motion: To adjourn the meeting. Motioned by . Seconded by . Motion Failed/Carried.