Board Minutes July 2013: Difference between revisions

Board Minutes July 2013 (view source)

Revision as of 20:12, 24 July 2013

456 bytes removed , 24 July 2013

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Anna Vesala

Bureaucrats, Administrators

1,225

edits

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 == Approval of Last Month's Minutes ==
-* <span style="background: yellow;">Motion:</span> To approve (month)(year) minutes. Motioned by . Seconded by . '''Motion Failed/Carried.'''
+* <span style="background: yellow;">Motion:</span> To approve June 2013 minutes. Motioned by . Seconded by . '''Motion Failed/Carried.'''
 == Logistics for Next Meeting ==
@@ Line 35: / Line 35: @@
 * Minute-taker:
 * Food by:
 == Reports ==
-=== President's Report (__ min)===
+=== President's Report (15 min)===
-[[President's Report (Month) (Year)|President's Report]]
+[https://docs.google.com/a/edmontonbikes.ca/document/d/1C6nlX_ontBwa3-E2abVR-gUo2y38lyYeYTME2T08PSU/edit President's Report July 2013]
 * Discussion notes:
 **
@@ Line 48: / Line 49: @@
 <span style="background: yellow;">Motion:</span> To return/approve the (month)(year) President's report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.'''
-=== Treasurer's Report (__ min)===
-* [[Treasurer's Report (Month) (Year)|Treasurer's Report]]
+=== Treasurer's Report (15 min)===
+* [https://docs.google.com/a/edmontonbikes.ca/file/d/0B9peHrsdhVbseVNLQXdlU3Y4TGM/edit Treasurer's Report July 2013]
 * Discussion notes:
 **
@@ Line 58: / Line 60: @@
 <span style="background: yellow;">Motion:</span> To return/approve the (month)(year) Treasurer's report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.'''
-=== Executive Director's Report (__min)===
-[[ED Report (Month) (Year)|Executive Director's Report]]
+=== Executive Director's Report (15 min)===
+[https://docs.google.com/a/edmontonbikes.ca/document/d/17G2kxUuYhc0Pkbe9oR-AExTbJ8ehe6fZdthEyx0DPk4/edit#heading=h.tfioge1ewak5 ED Report July 2013]
 * Discussion notes:
 **
@@ Line 68: / Line 71: @@
 <span style="background: yellow;">Motion:</span> To return/approve the (month)(year) ED report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.'''
-=== BikeWorks Report (__ min)===
+=== BikeWorks Report (15 min)===
-[[BikeWorks Report (Month) (Year)|BikeWorks Report]]
+[https://docs.google.com/a/edmontonbikes.ca/document/d/1xLuiIzlhfYD0LKQiw7LlZgpfc6jn1SbQVa7oK5ENY-c/edit BikeWorks Report July 2013]
 * Discussion notes:
 **
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 <span style="background: yellow;">Motion:</span> To return/approve the (month)(year) BikeWorks report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.'''
 === Board Retreat Committee Report (7 min)===
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 <span style="background: yellow;">Motion:</span> To return/approve the (month)(year) _____ Committee report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.'''
-=== Charitable Status Committee Report (5 min)===
-[[Committee Report]]
-* Sarah, Neil
-* Discussion notes:
-**
-**
-* <span style="background: yellow;">Motion:</span>      . Motioned by . Seconded by . '''Motion Failed/Carried.'''
-* Action Items: '''Name''' will... by (deadline)
-<span style="background: yellow;">Motion:</span> To return/approve the (month)(year) _____ Committee report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.'''
 === Charitable Status Committee Report (5 min)===
@@ Line 113: / Line 107: @@
 === Performance Evaluation Committee Report (2 min)===
-[[Committee Report]]
 * Update on process. From Adam's email: "Lee, Leila, and I met with Chris on Thursday [July 18] and discussed the results of the survey that was sent out. It was a good discussion, and Chris will be drafting some S.M.A.R.T. goals for the next 12 months. You will be receiving a report on the results of the survey and our meeting with Chris, hopefully by Monday or so. Chris's SMART goals may take a bit longer."
 * Details to be discussed <i>in camera</i>.
-* Discussion notes:
-**
-**
-* <span style="background: yellow;">Motion:</span>      . Motioned by . Seconded by . '''Motion Failed/Carried.'''
-* Action Items: '''Name''' will... by (deadline)
-<span style="background: yellow;">Motion:</span> To return/approve the (month)(year) _____ Committee report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.'''
-=== Committee 2 Report (__ min)===
-[[Committee 2 Report (Month) (Year)|Committee 2 Report]]
 * Discussion notes:
 **
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-=== Board Member Appointments (20 min)===
+=== Board Member Appointments (25 min)===
 * Must fill 2 current vacancies today (Micah resigned May 8, Adam resigned July 24)
-* Overview of appointment process...
+* Overview of appointment process:
-* 2 minute introductions of board applicants (may be present or may read application if absent)
+** 2 minute introductions of board applicants (may present in person or meeting Chair may read application/intro if applicant is absent)
-* Vote by secret ballot
+** Current board members vote for up to 2 candidates by secret ballot
-* Votes tallied and announced. Review other ways to get involved with EBC. Review process for formal election at AGM.
+** Votes tallied and announced.
-* '''Chris Chan''' to create e-mail and wiki accounts for 2 new board members. '''Leila''' to add 2 new board members to board email list.
+** Review other ways to get involved with EBC.
-* '''Anna''' will meet with new board members to do mini orientation next week or 1st week of August.
+** Review process for formal election at AGM. '''Anna''' will contact 2 new board members for a mini orientation in the next two weeks.
 * Discussion notes:
 **
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 **'''Leila''' to add 2 new board members to board email list.
 **'''Anna''' will meet with new board members to do mini orientation next week or 1st week of August.
 == New Business ==
-=== BikeWorks South Lease (20 min)===
+=== BikeWorks South Lease (10 min)===
 * Review info about current lease
 * Review current possibilities for other locations (Chris)
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-=== Annual General Meeting planning (10 min)===
+=== Annual General Meeting planning (5 min)===
 * Strike AGM ad-hoc committee.
 ** Book a location near BWN. Location _______ being booked by _____.
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 ** Door prize recruitment
 ** New board member recruitment and organizing applications
+* Board members: mark your calendars for Nov 2-3 as the Board Orientation/Retreat.
 * Discussion notes:
 **
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 * <span style="background: yellow;">Motion:</span>      . Motioned by . Seconded by . '''Motion Failed/Carried.'''
 * Action Items: '''Name''' will... by (deadline)
 === Creating Budget for 2013-2014 (10 min)===
-* Current budget goes to end of August 2013. Initial discussions on next budget...
+* Current budget goes to end of August 2013. Initial discussions on next budget... (Neil)
 * Discussion notes:
 **
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-=== AB Bicycle Commuters Conference (7 min)===
+=== Alberta Bicycle Commuters Conference (5 min)===
-* Update on conference planning.
+* Update on conference planning (Bernadette)
 * Discussion notes:
 **
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 * Action Items: '''Name''' will... by (deadline)
-=== New Business Item 2 (__ min)===
+=== New Business Item (__ min)===
 *
 * Discussion notes:
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-== <i>In Camera</i> Session (__ min)==
+== <i>In Camera</i> Session (15 min)==
 * <span style="background: yellow;">Motion:</span> To go <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i>. Motioned by . Seconded by . '''Motion Failed/Carried.'''
 * One topic hosted by Leila (15 min)
+** [https://docs.google.com/a/edmontonbikes.ca/document/d/1Mctm5VjSzNkhRk8l89EzpR6x3qWcEnttUoQvvgncD0I/edit related document]
 == Adjournment ==