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Board Minutes July 2012: Difference between revisions
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These minutes | These minutes were approved in the [[Board Minutes August 2012]]. | ||
== EBC Board Meeting Minutes for July 9, 2012 == | == EBC Board Meeting Minutes for July 9, 2012 == | ||
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* Call to order: 6.37 | * Call to order: 6.37 | ||
* In attendance: Paul, Micah, Bern, James, Chris Chan, Steph, Neil, Adam, Duncan, Lee. | * In attendance: Paul, Micah, Bern, James, Chris Chan, Steph, Neil, Adam, Duncan, Lee, Chris Corrigan (tardy). | ||
* Regrets: Alex C. | * Regrets: Alex C. | ||
* Absent: Brett | * Absent: Brett | ||
* Guests: | * Guests: | ||
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== Approval of minutes == | == Approval of minutes == | ||
*Some minor amendments to tone (Letters of Awesome --> reference letters. Replaced super-stoked with something more specific and descriptive.) | |||
*Micah: I move to approve; Adam seconded. Carried. | |||
== Next meeting == | == Next meeting == | ||
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== Reports == | == Reports == | ||
=== President's Report === | === President's Report === | ||
None this month, as he has not been taking the lead on any projects. | |||
=== Treasurer's Report === | === Treasurer's Report === | ||
Full financials not yet available for this month. Revenue is down from last year at the South shop and is less than was hoped at the North shop, as was conveyed in Neil's recent email. Bikeology has asked for the $5000 we set aside for them. | |||
=== Executive Director's Report === | === Executive Director's Report === | ||
[https://docs.google.com/document/d/1h5MRTT3h_lqNeuDb6URGua9wRhmuEoQV_mnBsbCGvYo/edit Executive Director - Report - July 9, 2012 - Monthly Report] | [https://docs.google.com/document/d/1h5MRTT3h_lqNeuDb6URGua9wRhmuEoQV_mnBsbCGvYo/edit Executive Director - Report - July 9, 2012 - Monthly Report] | ||
We ran through it. No remarkable discussion. | |||
=== BikeWorks Report === | === BikeWorks Report === | ||
None this month, as Alex has been away. | |||
=== Committee Report === | === Committee Report === | ||
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=== Information Management Committee Report === | === Information Management Committee Report === | ||
[[File:IMC June2012.pdf]] | [[File:IMC June2012.pdf]] | ||
Ran through it. | |||
== Old business == | == Old business == | ||
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==== Carried forward from earlier meetings ==== | ==== Carried forward from earlier meetings ==== | ||
* re: Stollery grant: '''new action item''': produce new invoice: Neil and Paul. | |||
* re: Nigerian Ass'n: continuous attempts at communication | |||
* re: fence: assigned to Justin | |||
* re: parts etc: done | |||
* re: others: done | |||
==== New action items from last meeting ==== | ==== New action items from last meeting ==== | ||
done | |||
== New business == | == New business == | ||
===Casino call-out=== | ===Casino call-out=== | ||
Volunteer sign-up is going fine. | |||
===Use of BW space for functions=== | ===Use of BW space for functions=== | ||
*this is a staff-type decision | |||
*but maybe we should have a policy? | |||
*Adam: last party was super-awesome but super-loud and doors open - should have policy for what's acceptable for noise levels etc. | |||
*Draft policy - what should be in it? EBC rep present? Paid staff time? Deposit? Hours (end-by time)? Alcohol liabilities/insurance? (might exclude a lot of things we have been doing - but can get event insurance maybe? pricy) David Feldman might know about this. For future development; Steph will try to write up a draft. | |||
*Lee: if this could be a potential source of revenue, do we want to advertise our space? | |||
===LRT bike racks/art=== | ===LRT bike racks/art=== | ||
*Duncan has talked to 7(!) community leagues who are interested and will write letters of support. | |||
*Has mtng scheduled with mayor's chief of staff and other VIPs: 24th. Will say that the project has much community support, etc.; let's make it happen! | |||
*Regarding the LRT it seems that the existing footbridge near the Muttart will be removed. | |||
===Board development workshop progress review=== | |||
*'''action item''' for all: Review Bern's notes: [[Board Development Workshop]] | |||
== In Camera == | == In Camera == | ||
Duncan: I move we go in camera; Adam seconded; carried. | |||
== End of Meeting == | == End of Meeting == | ||
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[[Category:minutes]] | [[Category:minutes]] | ||
[[Category:2011-2012 Board minutes]] | [[Category:2011-2012 Board minutes]] | ||
*Start thinking about AGM and its organisation | |||
**30 September 13.00-16.00 | |||
**Adam: can we try not to close BW? Published hours --> disappointing/inconveniencing patrons. Maybe have it in the evening? Or send out email for volunteers interested in keeping BW open at the time? It will be Women & Trans Day at both shops... | |||
**There will be some vacancies due to board members leaving. Reminder: all directors are responsible for recruiting new directors. '''action item''' (for all): Recruit! | |||
Steph: I move to end; Paul seconded; carried. | |||