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Board Minutes July 2010: Difference between revisions
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[[Minutes]] for EBC Board Meeting Thursday July 8, 2010 6pm | [[Board of Director's Minutes]] for EBC Board Meeting Thursday July 8, 2010 6pm | ||
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== Action Items: == | |||
-Board will seek an operating agreement with Bike Month committee for next year. | -Board will seek an operating agreement with Bike Month committee for next year. | ||
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meeting. | meeting. | ||
== 1. Approval of the Minutes == | |||
Moved to adopt May and June minutes. David noted that the Chair and Secretary | Moved to adopt May and June minutes. David noted that the Chair and Secretary | ||
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== 2. Acting Executive Director’ Report (Chris Chan) == | |||
Chris went to the Westridge Community playground opening as an EBC | Chris went to the Westridge Community playground opening as an EBC | ||
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for next year to ideally prevent some of the issues from this year. | for next year to ideally prevent some of the issues from this year. | ||
== 3. Project Coordinator’s Report (Alexa) == | |||
This document was e-mailed out to staff and is likely on Google Wave | This document was e-mailed out to staff and is likely on Google Wave | ||
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== 4. Review of Action Items from June Meeting == | |||
== a. Board replenishment == | === a. Board replenishment === | ||
Michael and Lauren met and discussed Board needs, | Michael and Lauren met and discussed Board needs, | ||
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== b. Capacity at BikeWorks == | === b. Capacity at BikeWorks === | ||
Alex looked into the Capacity at BikeWorks for the June dance party. This resulted | Alex looked into the Capacity at BikeWorks for the June dance party. This resulted | ||
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== c. The charitable objects == | === c. The charitable objects === | ||
Were obtained and sent out to Board members | Were obtained and sent out to Board members | ||
== 5. Old Business == | |||
== a. Park(ed) event == | === a. Park(ed) event === | ||
happened same day as Bikeology festival. Next year we should be | happened same day as Bikeology festival. Next year we should be | ||
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== b. Financial Report == | === b. Financial Report === | ||
Neil explained that we are in a good financial position. We are in a deficit this year | Neil explained that we are in a good financial position. We are in a deficit this year | ||
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== c. MEC Grant for Bike Rental program == | === c. MEC Grant for Bike Rental program === | ||
Derek updated us that he spent the $ 1300 in | Derek updated us that he spent the $ 1300 in | ||
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== 6. New Business == | |||
== a. Budget == | === a. Budget === | ||
Neil explained his budgeting for next year was largely based on spending this year. | Neil explained his budgeting for next year was largely based on spending this year. | ||
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Discussion around the budget: | Discussion around the budget: | ||
i) Staff | ====i) Staff==== | ||
Neil budgeted to keep 2 staff members full time throughout the winter. This was | Neil budgeted to keep 2 staff members full time throughout the winter. This was | ||
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want full or part time positions when they are interviewed. | want full or part time positions when they are interviewed. | ||
ii) Bike Month | ====ii) Bike Month==== | ||
Budget an $1000 increase for next year. Much debate if we should increase to $5000 | Budget an $1000 increase for next year. Much debate if we should increase to $5000 | ||
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Committee members: Erich, Anna, Lauren and Chris | Committee members: Erich, Anna, Lauren and Chris | ||
iii) Other changes | ====iii) Other changes==== | ||
A “volunteer” budget line was created and $50/month was budgeted | A “volunteer” budget line was created and $50/month was budgeted | ||
Insurance line: $200 increase | Insurance line: $200 increase | ||
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== b. Staff Hiring Process == | === b. Staff Hiring Process === | ||
All 4 staff member contracts end August 30. Instead of hiring for 2 positions in the | All 4 staff member contracts end August 30. Instead of hiring for 2 positions in the | ||
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== c. Edmonton Archives == | === c. Edmonton Archives === | ||
Derek moves to permit Edmonton Archives to obtain EBC documents and organize | Derek moves to permit Edmonton Archives to obtain EBC documents and organize | ||
them as per archival standards. SECOND: Neil. Passed | them as per archival standards. SECOND: Neil. Passed | ||
== d. Bike Bike Conference == | === d. Bike Bike Conference === | ||
Chris moved to pay for Alex’s registration of $40 for the BikeBike conference in | Chris moved to pay for Alex’s registration of $40 for the BikeBike conference in | ||
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== 7. [[Board_Minutes_July_2010(In camera)|In Camera]] == | |||
Removed | Removed | ||
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Next Board Meeting: August 11 | Next Board Meeting: August 11 | ||
[[Category:minutes]] | |||
[[Category:2009-2010 Board minutes]] | |||