Board Minutes July 2009: Difference between revisions
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'''Scott Harris moves to adjourn the meeting at 7:41pm''' | '''Scott Harris moves to adjourn the meeting at 7:41pm''' | ||
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[[Category:2008-2009 Board minutes]] |
Latest revision as of 23:38, 24 November 2010
EBC Board of Directors Meeting
July 9, 2009
Present: Steve Andersen, Michael Kalmanovitch, James Storrie, Ryan Kerwin, Chris Chan, Scott McAnsh, Scott Harris, Erich Welz, Bill Sellers, Keegan McEvoy, Ang McCartney
Apologies: Alex Hindle
Introduction of paid summer staff
- Ryan Kerwin – Outreach Mechanic
- James Storrie – Project Coordinator
Board Development programme
- Michael met with a woman from Action for Healthy Communities.
- She recommended that we go through this program
- Province of Alberta offers 'development mentors' with this program
- Michael would like the board to go through this after the AGM so that it will be more organised
- Some board members have done this program with other boards and said it was interesting but not useful
- board agrees some board development needs to occur but that this program does not meet our needs
Meeting length
- Michael does not want meetings to be rushed and thinks that board members should set aside three hours
- All board members agreed to make this commitment
Meeting procedures
- Chair needs to keep the board on course
- Board members need to focus on discussions
- Discussions need to be followed by decisions, reading of the decision and action items so there is more clarity
- From now on Scott Harris will be a much stricter chair. Board members need to raise their hands and be recognised by the chair to speak
Hiring Committee report
- Chris Chan moves that the board proceed in camera.
- Scott Harris seconds.
- Minutes of this discussion not available.
Bike Month update
- VELO meeting was last night
- there was a risein numbers at all events except salons
- VELO was pleased with EBC's Volunteer Coordinator Lauren Price
- Areas to improve for next year are communication between EBC and VELO
Employee Supervision
- Michael will be away July 10-22
- Erich Welz will take over his supervision duties
Bike Works Orientation
- Two have been held
- One and a half hours long
- 3 volunteers recruited
- 5 keys handed out
- every shift now has two key holders
- Erich will hold one more to catch any one who missed it
- Michael would like to see these held at least twice a year
- Chris & Erich will write an article for the newsletter
Newsletter
- Nothing has happened yet
- Scott McAnsh will draft a new one in the next two weeks
Membership database
- Kent sent a form
- Scott Harris did not understand it and has not had a chance to follow up
- Scott H will email Kent within 3 minutes of the meeting asking for it in EXCEL
- Scott H will be the Director in charge of the Database
Policies
- Ang has been the only person on the committee since February
- Some work was done before burn out
- Ang will send an email in two weeks either forwarding all work or asking for more help
- Erich moves that James work on creating a procedures manual
- Some members thought it was too much to give James in the beginning of his contract
- Erich withdraws the motion. He believes it's premature in their contracts
AGM
- Chris set the date
- September 13, 2009
- He is looking at trying to book a hall and requests $300 for hall rentals
- Scott McAnsh moves that EBC allocate $600 for the AGM.
- Scott Harris seconds
- Passed unanimously
- Board Election procedures were discussed
- This year we will be trying to recruit new board members and bylaws will be followed strictly
- Steve will create a mail out article for the newsletter and website in two weeks
Insurance
- We are insured with Cooperators
- 5 million liability
- $1300/year
- no sports insurance
- insurance for events and bike works
Bissell Centre
- wants tools for an in house program
- Chris Chan moves that EBC donate excess tools to the Bissell Centre.
- Scott Harris seconds
- Passed
- Chris will ask Alex to do this.
Bicycle Sound System
- $5000 for a pedal powered stage
- Michael will ask James to try finding funding for this purchase
Bike Rental program
- 9-12 bikes are ready to go
- insurance does cover this
- James will research contracts and babysitting options
- Erich will email James
- This program will be up and running within three weeks
New Signs
- no one available to speak on the issue
MEC Bikefest/bike swap
- Chris is loading trailers and going down to sell stuff on behalf of EBC
Lease
- NAA meeting is Sunday at 4:30pm
- we have no lease
- Utilities need to be reconciled
- Bill Sellers and Alex Hindle will go on behalf of EBC
- Scott McAnsh will forward the lease he prepared to Bill Sellers
Bike Trailer
- Was stolen at a bike month event
- will we replace it?
- Scott Harris moves that we buy an adjustible trailer and spare hitches.
- Erich Welz seconds.
- Passed
- Steve Andersen will place an order
August meeting food
- Steve Andersen will get the food
- Scott Harris will not be attending
Scott Harris moves to adjourn the meeting at 7:41pm