These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.
Bike Edmonton Board Meeting Minutes for January 2021
Board meetings are open to Bike Edmonton members and the public.
- Date: Monday, January 11, 2021
- Location: Google Meet To join by phone instead, dial (CA) +1 778-732-6177 and enter this PIN: 387 835 066#
- Start Time: 7:00pm
Please email board@bikeedmonton.ca if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!
Attendance
- Meeting Chair: Sarah
- Minute-taker: Matt
- Food by: n/a
- Board attendance:
- Staff attendance:
- Regrets: Annya
- Absent:
- Guests:
Call to Order
- Meeting called to order by at pm.
Logistics for Next Meeting
- Date: Monday, February 8, 2021
- Location:
- Chair:
- Minute-taker:
- Food by: n/a
Announcements
- Ghost Bike Memorial
- Mike Sacha resigned from the Board on December 30, 2020, we wish him, his partner, and their new baby all the best!
- The Casino has once again been postponed in light of the extension of the health restrictions to at least Jan 21, 2021. We are first in line to be rescheduled, which is slated for sometime in March 2021
- Remember to record your volunteer hours! - This is important for various reporting purposes.
Approval of Agenda
MOTION
To approve this January 11 agenda.
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Moved:
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Seconded:
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Aye
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No
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Abstain
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Expression error: Unexpected < operator.
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Approval of Last Meeting's Minutes
Aye
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No
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Abstain
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Expression error: Unexpected < operator.
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Reports
President's Report - Sarah (2 mins)
Treasurer's Report - Sarah (2 mins)
Executive Committee Report - Sarah (1 min)
MOTION
To appoint as a member "at large" on the Executive Committee effective immediately.
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Moved:
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Seconded:
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Aye
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No
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Abstain
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Expression error: Unexpected < operator.
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HR Committee Report - Sarah (1 min)
Governance Committee Report
Approval of Reports
MOTION
To approve the President's, Treasurer's, Executive Committee, and HR Committee reports including the Executive Committee Terms of Reference and the HR Committee Terms of Reference as presented above.
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Moved:
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Seconded:
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Aye
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No
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Abstain
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Expression error: Unexpected < operator.
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Current & Completed Business
Action Item Follow Up
Statement on City's Touch the Water Project - Keith & Matt (5 min)
- Determine Board's initial position on this project to present to Councillor Andrew Knack at the January 14 meeting. This meeting with Andrew will aim to gather information to better inform Bike Edmonton's advocacy efforts and to maintain and strengthen our relationship with City Council
- Current discussion via email
Board Introductions for Bike Edmonton Website - Sarah (1 min)
Action Items
- All Board members to have this completed by January 25, 2021
New Business
New Secretary - Sarah (5 min)
- With Mike Sacha gone we need a new Secretary
MOTION
To appoint as the new Bike Edmonton Secretary effective January 12, 2021 and to remove Michael Sacha from any and all signing authority and online/administrator permissions.
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Moved:
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Seconded:
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Aye
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No
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Abstain
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Expression error: Unexpected < operator.
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Establish Executive Officer Permissions - Sarah (5 min)
- This was supposed to be completed after the election of the Executive Officers, but I was not aware of that. We are doing it now to remedy that mistake and ensure everything is proper and official regarding the transition of the new Executive
MOTION
To officially recognize Sarah Rebryna, President; Matt Hoyt, Vice President; and Roy Coulthard, Treasurer, as the Bike Edmonton Society signing authorities and to grant full online/administrator permissions to them for all of Bike Edmonton Society's financial accounts including Servus Credit Union bank accounts, MasterCard online access, and Customer Automated Funds Transfer (CAFT) effective December 30, 2020
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Moved:
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Seconded:
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Aye
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No
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Abstain
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Expression error: Unexpected < operator.
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- Chris has also requested "viewer only" access to our online accounts to facilitate him in preparing the Society's financial statements
MOTION
To give the Executive Director to gain "viewer only" access to our MasterCard and CAFT accounts, where applicable, effective immediately.
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Moved:
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Seconded:
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Aye
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No
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Abstain
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Expression error: Unexpected < operator.
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NPBI Update - Keith (10 mins)
Action Items
Staff/Operations Update - Chris (10 min)
In Camera
MOTION
To go in camera
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Moved:
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Seconded:
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Aye
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No
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Abstain
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Expression error: Unexpected < operator.
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MOTION
To go out of camera
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Moved:
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Seconded:
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Aye
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No
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Abstain
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Expression error: Unexpected < operator.
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Board Volunteer Hour Tracking - ALL BOARD (2 min)
Adjournment
MOTION
To adjourn the meeting.
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Moved:
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Seconded:
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Aye
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No
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Abstain
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Expression error: Unexpected < operator.
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