Board Minutes January 2021
These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.
Bike Edmonton Board Meeting Minutes for January 2021
Board meetings are open to Bike Edmonton members and the public.
- Date: Monday, January 11, 2021
- Location: Google Meet To join by phone instead, dial (CA) +1 289-323-6483 and enter this PIN: 764 300 051#
- Start Time: 7:00pm
Please email board@bikeedmonton.ca if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!
Attendance
- Meeting Chair: Sarah
- Minute-taker: Matt
- Food by: n/a
- Board attendance:
- Staff attendance:
- Regrets: Annya
- Absent:
- Guests:
Call to Order
- Meeting called to order by at pm.
Logistics for Next Meeting
- Date: Monday, February 8, 2021
- Location:
- Chair:
- Minute-taker:
- Food by: n/a
Announcements
- Ghost Bike Memorial
- Mike Sacha resigned from the Board on December 30, 2020, we wish him, his partner, and their new baby all the best!
- Remember to record your volunteer hours! - This is important for various reporting purposes.
Approval of Agenda
To approve this January 11 agenda. | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
Approval of Last Meeting's Minutes
To approve the December 2020 minutes. | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
Reports
President's Report - Sarah (2 mins)
- [ President's Report]
Treasurer's Report - Sarah (2 mins)
- [ Treasurer's Report]
Executive Committee Report - Sarah (1 min)
- [ Executive Committee Report]
- [ Executive Committee Terms of Reference] for Board approval
HR Committee Report - Sarah (1 min)
- [ HR Committee Report]
- [ HR Committee Terms of Reference] for Board approval
Governance Committee Report
- Hasn't met yet
Approval of Reports
To approve the President's, Treasurer's, Executive Committee, and HR Committee reports including the Executive Committee Terms of Reference and the HR Committee Terms of Reference as presented above. | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
Action Item Follow Up
Statement on City's Touch the Water Project - Keith & Matt (5 min)
- Determine Board's initial position on this project to present to Councillor Andrew Knack at the January 14 meeting. This meeting with Andrew will be
Board Introductions for Bike Edmonton Website - Sarah (1 min)
Action Items
- All Board members to have this completed by January 25, 2021
New Business
New Secretary - Sarah (5 min)
- With Mike Sacha gone we need a new Secretary
To appoint as the new Bike Edmonton Secretary effective January 12, 2021 and to remove Michael Sacha from any and all signing authority and online/administrator permissions. | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
Establish Executive Officer Permissions - Sarah (5 min)
- This was supposed to be completed after the election of the Executive Officers, but I was not aware of that. We are doing it now to remedy that mistake and ensure everything is proper and official regarding the transition of the new Executive
To officially recognize Sarah Rebryna, President; Matt Hoyt, Vice President; and Roy Coulthard, Treasurer, as the Bike Edmonton Society signing authorities and to grant full online/administrator permissions to them for all of Bike Edmonton Society's financial accounts including Servus Credit Union bank accounts, MasterCard online access, and Customer Automated Funds Transfer (CAFT) effective December 30, 2020 | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
NPBI Update - Keith (10 mins)
Action Items
Staff/Operations Update - Chris (10 min)
In Camera
To go in camera | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
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Expression error: Unexpected < operator. |
To go out of camera | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
Board Volunteer Hour Tracking - ALL BOARD (2 min)
Adjournment
To adjourn the meeting. | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |