Board Minutes January 2021: Difference between revisions
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'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.''''' | '''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.''''' | ||
== Bike Edmonton Board Meeting Minutes for | == Bike Edmonton Board Meeting Minutes for January 2020 == | ||
Board meetings are open to Bike Edmonton members and the public. | Board meetings are open to Bike Edmonton members and the public. | ||
* Date: Monday, | * Date: Monday, January 11, 2020 | ||
* Location: [https://meet.google.com/hqj-pnfb-par Google Meet] To join by phone instead, dial (CA) +1 289-323-6483 and enter this PIN: 764 300 051# | * Location: [https://meet.google.com/hqj-pnfb-par Google Meet] To join by phone instead, dial (CA) +1 289-323-6483 and enter this PIN: 764 300 051# | ||
* Start Time: 7:00pm | * Start Time: 7:00pm | ||
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== Attendance == | == Attendance == | ||
* '''Meeting Chair:''' Sarah | * '''Meeting Chair:''' Sarah | ||
* '''Minute-taker:''' | * '''Minute-taker:''' Matt | ||
* '''Food by:''' n/a | * '''Food by:''' n/a | ||
* '''Board attendance:''' | * '''Board attendance:''' | ||
* '''Staff attendance:''' | * '''Staff attendance:''' | ||
* '''Regrets:''' Annya | * '''Regrets:''' Annya | ||
* '''Absent:''' | * '''Absent:''' | ||
* '''Guests:''' | * '''Guests:''' | ||
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== Annoucenments == | == Annoucenments == | ||
* [https://drive.google.com/file/d/1v7OSQlHbuMCJ3ZyeCQ7ZNLErUPaAN9vA/view?usp=sharing Ghost Bike Memorial] | |||
* Mike Sacha resigned from the Board on December 30, 2020, we wish him, his partner, and their new baby all the best! | |||
* Remember to record your [[https://docs.google.com/spreadsheets/d/1aPaHads5VQjQ0fWiR0ir888L5a4D2csIIJY09rOWUEE/edit?usp=sharing volunteer hours!] | |||
== Approval of Agenda == | == Approval of Agenda == | ||
{{Motion | {{Motion | ||
|motion=To approve this | |motion=To approve this January 11 agenda. | ||
|first= | |first= | ||
|second= | |second= | ||
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== Approval of Last Meeting's Minutes == | == Approval of Last Meeting's Minutes == | ||
{{Motion | {{Motion | ||
|motion=To approve the [[Board Minutes | |motion=To approve the [[Board Minutes December 2020|December 2020]] minutes. | ||
|first= | |first= | ||
|second= | |second= | ||
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== Reports == | == Reports == | ||
=== President's Report - Sarah (2 mins) === | === President's Report - Sarah (2 mins) === | ||
* [ | * [ President's Report] | ||
=== | === Treasurer's Report - Sarah (2 mins) === | ||
* | * [ Treasurer's Report] | ||
=== Executive Committee Report - Sarah (1 min) === | === Executive Committee Report - Sarah (1 min) === | ||
* | * [ Executive Committee Report] | ||
* [ Executive Committee Terms of Reference] for Board approval | |||
=== HR Committee Report - Sarah (1 min) === | === HR Committee Report - Sarah (1 min) === | ||
* | * [ HR Committee Report] | ||
* | * [ HR Committee Terms of Reference] for Board approval | ||
=== Governance Committee Report === | === Governance Committee Report === | ||
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=== Approval of Reports === | === Approval of Reports === | ||
{{Motion | {{Motion | ||
|motion=To approve the President's, Treasurer's, and the | |motion=To approve the President's, Treasurer's, Executive Committee, and HR Committee reports including the Executive Committee Terms of Reference and the HR Committee Terms of Reference as presented above. | ||
|first= | |first= | ||
|second= | |second= | ||
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|result= | |result= | ||
}} | }} | ||
== Action Item Follow Up == | |||
=== Statement on City's Touch the Water Project - Keith & Matt (5 min) === | |||
* Determine Board's initial position on this project to present to Councillor Andrew Knack at the January 14 meeting. This meeting with Andrew will be | |||
=== Board Introductions for Bike Edmonton Website - Sarah (1 min) === | |||
* [https://docs.google.com/document/d/1DFHxblEmDobfglaMA5f_Vcdcto3WA-wSp-tLy1kYlNo/edit?usp=sharing Board Blog Intro Template] | |||
* All Board members to have this completed by January 25, 2021 | |||
== New Business == | == New Business == | ||
=== | === New Secretary - Sarah (5 min) === | ||
* | * With Mike Sacha gone we need a new Secretary | ||
{{Motion | |||
|motion= To appoint as the new Bike Edmonton Secretary effective January 12, 2021 and to remove Michael Sacha from any and all | |||
|first= | |||
|second= | |||
|yes= | |||
|no= | |||
|abstain= | |||
|result= | |||
}} | |||
=== Establish Executive Officer Permissions - Sarah (5 min) | |||
* | |||
{{Motion | {{Motion | ||
|motion= | |motion= To officially recognize Sarah Rebryna, President; Matt Hoyt, Vice President; and Roy Coulthard, Treasurer, as the Bike Edmonton Society signing authorities and to grant full online/administrator permissions to them for all of Bike Edmonton Society's financial accounts including Servus Credit Union bank accounts, MasterCard online access, and Customer Automated Funds Transfer (CAFT) effective December 30, 2020 | ||
|first= | |first= | ||
|second= | |second= | ||
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}} | }} | ||
=== NPBI | === NPBI Update - Keith (10 mins) === | ||
* | * | ||
==== Action Items ==== | ==== Action Items ==== | ||
=== Board Website Intro Template - Sarah (2 mins) === | === Board Website Intro Template - Sarah (2 mins) === | ||
==== Action Items ==== | ==== Action Items ==== | ||
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[[Category:minutes]] | [[Category:minutes]] | ||
[[Category: | [[Category:2020-2021 Board minutes]] | ||