Board Minutes January 2021: Difference between revisions

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'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''
'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''


== Bike Edmonton Board Meeting Minutes for January 2021 ==
== Bike Edmonton Board Meeting Minutes for December 2020 ==


Board meetings are open to Bike Edmonton members and the public.
Board meetings are open to Bike Edmonton members and the public.


* Date: Monday, January  , 2021
* Date: Monday, December 14, 2020
* Location: [https://meet.google.com/hqj-pnfb-par Google Meet] To join by phone instead, dial ‪(CA) +1 289-323-6483‬ and enter this PIN: ‪764 300 051#‬
* Location: [https://meet.google.com/hqj-pnfb-par Google Meet] To join by phone instead, dial ‪(CA) +1 289-323-6483‬ and enter this PIN: ‪764 300 051#‬
* Start Time: 7:00pm
* Start Time: 7:00pm
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== Attendance ==
== Attendance ==
* '''Meeting Chair:'''  
* '''Meeting Chair:''' Sarah
* '''Minute-taker:'''  
* '''Minute-taker:'''  
* '''Food by:''' n/a
* '''Food by:''' n/a
* '''Board attendance:'''  
* '''Board attendance:'''  
* '''Staff attendance:'''  
* '''Staff attendance:'''  
* '''Regrets:'''  
* '''Regrets:''' Annya, Ken, Jarett
* '''Absent:'''  
* '''Absent:'''  
* '''Guests:'''
* '''Guests:'''
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* Minute-taker:  
* Minute-taker:  
* Food by: n/a
* Food by: n/a
== Annoucenments ==


== Approval of Agenda ==
== Approval of Agenda ==


{{Motion
{{Motion
   |motion=To approve this January  agenda.
   |motion=To approve this December 14 agenda.
   |first=  
   |first=  
   |second=  
   |second=  
Line 46: Line 49:


{{Motion
{{Motion
   |motion=To approve the [[Board Minutes December 2020|December 2020]] minutes.
   |motion=To approve the [[Board Minutes October 2020|October 2020]] and the [[Board Minutes November 2020|November 2020]] minutes.
   |first=  
   |first=  
   |second=  
   |second=  
Line 57: Line 60:
== Reports ==
== Reports ==
=== President's Report - Sarah (2 mins) ===
=== President's Report - Sarah (2 mins) ===
* [ President's Report]
* [https://drive.google.com/file/d/1qxSAkWo_zJ9X679sXaQuyvevZiDHMr3u/view?usp=sharing President's Report]


=== Treasurer's Report - Roy (2 mins) ===
=== Treasurer's Report - Mike (2 mins) ===
*
*
=== 2020 Charitable Status Report - Sarah (2 mins) ===
*
=== Executive Committee Report - Sarah (1 min) ===
* Still working on ToR
=== HR Committee Report - Sarah (1 min) ===
* Still working on ToR
* Roy is working on vetting nonprofit lawyers
=== Governance Committee Report ===
* Hasn't met yet


=== Approval of Reports ===
=== Approval of Reports ===


{{Motion
{{Motion
   |motion=To approve the President's and Treasurer's reports as presented above.
   |motion=To approve the President's, Treasurer's, and the 2020 Charitable Status reports as presented above.
   |first=  
   |first=  
   |second=  
   |second=  
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== New Business ==
== New Business ==


===   - (10 min) ===
=== Rusty's Rules of Order and Robert's Rules Condensed - Sarah (15 min) ===
*  
* Overview of [https://drive.google.com/file/d/1jU8vqQajpd94g9O6wk0TwrS7BiOOYKK8/view?usp=sharing Rusty's Rules of Order]
* Overview of [https://drive.google.com/file/d/1Y0RBcd4Yt50GCH4PsUtjwNXgSu5QStbF/view?usp=sharing Robert's Rules]
* Discuss the rules; decide if we want to adopt them as is, or if we want to use them to create our own
 


{{Motion
{{Motion
Line 89: Line 108:
}}
}}


=== NPBI Update - Keith (5 mins) ===
=== NPBI Introductions & Update - Keith (10 mins) ===
*
* Welcome Shelah and Carmen!
 
==== Action Items ====


=== Board Website Intro Template - Sarah (2 mins) ===
=== Board Website Intro Template - Sarah (2 mins) ===
* [https://docs.google.com/document/d/1DFHxblEmDobfglaMA5f_Vcdcto3WA-wSp-tLy1kYlNo/edit?usp=sharing Board Blog Intro Template]
* [https://docs.google.com/document/d/1DFHxblEmDobfglaMA5f_Vcdcto3WA-wSp-tLy1kYlNo/edit?usp=sharing Board Blog Intro Template]
==== Action Items ====
===  Request to Increase FY2021 Budget - Chris Chan (5 min) ===
*Increase needed to accommodate benefits package for our bike builder Jan
{{Motion
  |motion= To approve $___ increase to FY2021 Budget.
  |first=
  |second=
  |yes=
  |no=
  |abstain=
  |result=
}}


=== Staff/Operations Update - ALL STAFF (10 min) ===
=== Staff/Operations Update - ALL STAFF (10 min) ===
*  
*  


== Annoucenments ==
=== Statement of the Board regarding the City's Touch the Water project - Keith (5 mins) ===
*
==== Action Items ====
 


== In Camera ==
== In Camera ==
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[[Category:minutes]]
[[Category:minutes]]
[[Category:2020-2021 Board minutes]]
[[Category:2019-2020 Board minutes]]

Revision as of 01:58, 15 December 2020

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

Bike Edmonton Board Meeting Minutes for December 2020

Board meetings are open to Bike Edmonton members and the public.

  • Date: Monday, December 14, 2020
  • Location: Google Meet To join by phone instead, dial ‪(CA) +1 289-323-6483‬ and enter this PIN: ‪764 300 051#‬
  • Start Time: 7:00pm

Please email board@bikeedmonton.ca if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!

Attendance

  • Meeting Chair: Sarah
  • Minute-taker:
  • Food by: n/a
  • Board attendance:
  • Staff attendance:
  • Regrets: Annya, Ken, Jarett
  • Absent:
  • Guests:

Call to Order

  • Meeting called to order by at pm.

Logistics for Next Meeting

  • Date:
  • Location:
  • Chair:
  • Minute-taker:
  • Food by: n/a

Annoucenments

Approval of Agenda

MOTION
To approve this December 14 agenda.
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.

Approval of Last Meeting's Minutes

MOTION
To approve the October 2020 and the November 2020 minutes.
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.

Reports

President's Report - Sarah (2 mins)

Treasurer's Report - Mike (2 mins)

2020 Charitable Status Report - Sarah (2 mins)

Executive Committee Report - Sarah (1 min)

  • Still working on ToR

HR Committee Report - Sarah (1 min)

  • Still working on ToR
  • Roy is working on vetting nonprofit lawyers

Governance Committee Report

  • Hasn't met yet

Approval of Reports

MOTION
To approve the President's, Treasurer's, and the 2020 Charitable Status reports as presented above.
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.

New Business

Rusty's Rules of Order and Robert's Rules Condensed - Sarah (15 min)


MOTION
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.

NPBI Introductions & Update - Keith (10 mins)

  • Welcome Shelah and Carmen!

Action Items

Board Website Intro Template - Sarah (2 mins)

Action Items

Request to Increase FY2021 Budget - Chris Chan (5 min)

  • Increase needed to accommodate benefits package for our bike builder Jan
MOTION
To approve $___ increase to FY2021 Budget.
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.

Staff/Operations Update - ALL STAFF (10 min)

Statement of the Board regarding the City's Touch the Water project - Keith (5 mins)

Action Items

In Camera

MOTION
To go in camera
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.
MOTION
To go out of camera
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.

Board Volunteer Hour Tracking - ALL BOARD (2 min)

Adjournment

MOTION
To adjourn the meeting.
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.
Retrieved from "https://apps.bikeedmonton.ca/w/index.php?title=Board_Minutes_January_2021&oldid=5380"