Board Minutes January 2019

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

Bike Edmonton Board Meeting Minutes for January 2019

Board meetings are open to Bike Edmonton members and the public.

• Date: Monday, January 14, 2019
• Location: TBD
• Start Time: 6:30pm

Please email board@bikeedmonton.ca if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!

Attendance

• Meeting Chair: Jeremy
• Minute-taker: Jasmine
• Food by: Mike S.
• Board attendance: Mike S., Jeremy, Ali, Sarah, Mike W., Mike P., Dustin, Jasmine, Mark
• Staff attendance: Chris, Molly
• Regrets: Helen, Nancy
• Absent:
• Guests:

Call to Order

• Meeting called to order by Jeremy at 6:38pm.

Logistics for Next Meeting

• Date: Monday, February 11, 2019
• Location: Ed 113
• Chair: Dustin
• Minute-taker: Jasmine
• Food by: Ali

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this January 14 agenda, the November 2018 minutes, and reports as presented below.
Moved:	Mark
Seconded:	Ali

Aye	No	Abstain
9	0	0
Carried

President's Report - Jeremy

• President's Report

President's Report Discussion

Internal Affairs Committee Report - Ali

• Internal Affairs Workplan

IA Report Discussion

• Volunteer survey was sent out tonight
• Newsletter help would be in form of monthly article from board
• Some content can be on website blog, and newsletter links to that
• Content can be submitted by any Bike Edmonton volunteers
• First aid training in the shops

Treasurer's Report - Ali/Neil/Geoff

• December 2018 Treasurer's Report

Treasurer's Report Discussion

• Casino funds are dwindling
  • Usually, the casino account is completed used before the next casino (May 2019)
• Company MasterCard is up and running
  • Process TBD at next Exec meeting

Program Review Committee Report

• Program Review Committee Workplan

Revenue Committee Report

• Revenue Committee Workplan

Discussion

• Committee has fashioned itself to be a blend of administrative and governance

Current and Completed Business

Bike Edmonton Yearly Calendar - Nancy (5 min)

• Bike Edmonton Year-at-a-Glance
• This calendar will serve as a tool to know what will be happening month-to-month in each year.
• When chairing a meeting, this is good to look at to know what to discuss at the meeting.

Deficit Reduction Plan

• Deficit Reduction Plan

Strategic Planning Goals - Jeremy (15 min)

• Strategic Planning Folder 2017-18

New Business

Schedule a time to meet with your committees - ALL BOARD (10 min)

• This will be a standing agenda item during board meetings to encourage some momentum in committees

In Camera:

MOTION

To go in camera
Moved:
Seconded:

Aye	No	Abstain

MOTION

To go out of camera.
Moved:
Seconded:

Aye	No	Abstain

Adjournment

MOTION

To adjourn the meeting at ____pm.
Moved:
Seconded:

Aye	No	Abstain