|
|
| Line 97: |
Line 97: |
| * There's a board evaluation process in the works. Keep an eye out for surveys at the beginning, in the middle, and end of your term on the board to ensure you're getting something out of your position. | | * There's a board evaluation process in the works. Keep an eye out for surveys at the beginning, in the middle, and end of your term on the board to ensure you're getting something out of your position. |
| * Looking for mentors for new board members. This will help new members get up to speed. Email Nancy if you're an existing member who wants to mentor. | | * Looking for mentors for new board members. This will help new members get up to speed. Email Nancy if you're an existing member who wants to mentor. |
|
| |
| === Bike Edmonton PCard - Ali (15 min)===
| |
| * To avoid tedious process of getting multiple approvals for purchases. Goal to minimize use of expense claims.
| |
| * This year is the pilot year and only Chris will be using the card. In the future, all staff would have a PCard.
| |
| * Recommendation of a $2000 approval threshold, above which they'd require executive approval.
| |
| * Purchases over $XXX need pre-approval from an executive board member.
| |
| * The amount will be decided during the board meeting.
| |
| * How does that reduce the organization's risk?
| |
| ** It appears that by putting money on a company card rather than a personal one would put the organization at higher risk.
| |
| ** If the organization is displacing costs on an employee, that's not great practice.
| |
| ** There hasn't been an issue of misspending in the past, so having purchases under a certain amount be unlimited is reasonable.
| |
| * Separate out what the PCard solves, and the relevance of the spending policies. PCard takes onus off employees, and policies might reduce time spent on expense claim processing.
| |
| * If expenditures already fall under a line item in the budget, is the additional oversight necessary?
| |
| * With the new proposed system, ED feels that adding this additional pre-approval will add more hassle to staff.
| |
| * Question of why some of these concerns are coming up now. There wasn't clarity on purpose on PCard, and the discussion will be moved to a conversation at the Admin committee.
| |
|
| |
|
| == New Business == | | == New Business == |