Board Minutes January 2014

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These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

EBC Board Meeting Minutes for January 22, 2014

Board meetings are open to the EBC members and the public.

  • Location: Romm 262 Education South, University of Alberta main campus
  • Start Time: 6:30pm

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

  • Meeting Chair: Caylie
  • Minute-taker: Anna
  • Food by: Justin
  • Board attendance:
  • Staff attendance:
  • Regrets:
  • Absent:
  • Guests:

Call to Order

  • Meeting called to order by at pm.

Approval of Agenda

  • Motion: To approve agenda. Motioned by . Seconded by . Motion Failed/Carried.

Approval of Last Month's Minutes

  • Motion: To approve (month)(year) minutes. Motioned by . Seconded by . Motion Failed/Carried.

Logistics for Next Meeting

Board Development Workshop

  • Friday January 31 @ 7pm - 10pm @ room 262 Ed South
  • Saturday February 1 @ 9am - 4pm @ room 262
  • Food: sat potluck or catering? need to decide budget.

February Board meeting:

  • Date: Wed Feb 19
  • Location: room 262, Education South, U of A
  • Chair:
  • Minute-taker:
  • Food by:
  • Anna has invited Phil (Spoke Coordinator) to present an update on the spoke program

Reports

President's Report (__ min)

President's Report

  • Discussion notes:
  • Action Items: Name will... by (deadline)

Motion: To return/approve the (month)(year) President's report as presented. Motioned by . Seconded by . Motion Failed/Carried.

Treasurer's Report (5 min)

Motion: To return/approve the (month)(year) Treasurer's report as presented. Motioned by . Seconded by . Motion Failed/Carried.

Executive Director's Report (__min)

Motion: To return/approve the (month)(year) ED report as presented. Motioned by . Seconded by . Motion Failed/Carried.

BikeWorks Report (__ min)

BikeWorks Manager December 2013 report submitted January 6th 2014

  • Discussion notes:
  • Action Items: Name will... by (deadline)

Motion: To return/approve the December 2013 BikeWorks report as presented. Motioned by . Seconded by . Motion Failed/Carried.

Strategic Planning Committee Report (2 mins)

Motion: To return/approve the January 5, 2014 Strategic Planning Committee report as presented. Motioned by . Seconded by . Motion Failed/Carried.

H.R. Committee Report (__ min)

[H.R. Committee Report (Month) (Year)]

  • Discussion notes:
  • Action Items: Name will... by (deadline)

Motion: To return/approve the (month)(year) _____ Committee report as presented. Motioned by . Seconded by . Motion Failed/Carried.

Advocacy Committee Report (__ min)

[Advocacy Committee Report (Month) (Year)]

  • Discussion notes:
  • Action Items: Name will... by (deadline)

Motion: To return/approve the (month)(year) _____ Committee report as presented. Motioned by . Seconded by . Motion Failed/Carried.

Policy Committee Report (__ min)

[Policy Committee Report (Month) (Year)]

  • Discussion notes:
  • Action Items: Name will... by (deadline)

Motion: To return/approve the (month)(year) _____ Committee report as presented. Motioned by . Seconded by . Motion Failed/Carried.

Current & Completed Business

Updates on Action Items From Previous Meeting (5 min)

  • Everyone log your 2014 board volunteer hours for the past month.
  • Oct 2013: Anna to make record of what to do for next AGM.
  • Nov 2013: Executive Committee (Leila, Sarah, Anna, Meghan) will pursue a credit card for EBC by December 1st, in the name of the Executive Director, with Servus Credit Union.
  • Nov 2013: Chris Chan, Sarah, Coreen to submit proposals to the board for staff/board development for the Winter Cycling Congress.
  • Nov 2013: Coreen, Justin, Matt to review the board's S.W.O.T. analysis in the Notes from Retreat file and provide additional points/comments.
  • Dec 2013: Board to review Chris' comments on the S.W.O.T. anaylsis.
  • Dec 2013: Sarah will create a google doc for charitable status barriers & needs (strategic planning collaboration).
  • Dec 2013: Board will read the read the 2013 Bikeology Annual Report and discuss funding in January.
  • Dec 213: Matt will look into CRA requirements for membership and voting and send to Kristen for further review.
  • Dec 2013: Chris Chan will call CFF to see what their timeline for decision is and email board with response.
  • Dec 2013: Chris Chan will send board + Coreen the CFF email discussion points that were considered from 2010 board.


COMPLETED:

  • Dec 2013: Anna, Matt mini board orientation before Jan meeting. COMPLETED.

EBC Financial/Volunteer Support for Bikeology (__ min)

  • Discussion notes:
  • Action Items: Name will... by (deadline)

Business Item 2 (__ min)

  • Discussion notes:
  • Action Items: Name will... by (deadline)

New Business

New Business Item 1 (__ min)

  • Discussion notes:
  • Action Items: Name will... by (deadline)

New Business Item 2 (__ min)

  • Discussion notes:
  • Action Items: Name will... by (deadline)


In Camera Session (__ min)

  • Motion: To go in camera. Motioned by . Seconded by . Motion Failed/Carried.
  • Please list how long you believe your topic will take to discuss:

Adjournment

  • Motion: To adjourn the meeting. Motioned by . Seconded by . Motion Failed/Carried.
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