Board Minutes January 2014: Difference between revisions
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=== Advocacy Committee Report (1 min)=== | === Advocacy Committee Report (1 min)=== | ||
* Meeting next week! | * Meeting next week! | ||
* <span style="background: | * <span style="background: lime;">Action Items:</span> '''Steve''' to put future meeting info on EBC Event calendar (which shows up on website). | ||
=== Policy Committee Report (10 min)=== | === Policy Committee Report (10 min)=== | ||
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<span style="background: yellow;">Motion:</span> To approve the following changes to 2013 EBC Bylaw 'Election of the Board of Directors' (b) to read: <em>"The Chair of the Nominations Committee shall present the names of the all nominees, who are members, which have been submitted to the committee for consideration at the AGM. Any member may nominate from the floor any member who is present at the meeting, or who has indicated in writing his/her willingness to serve."</em> This shall be presented to EBC members at the 2014 AGM for approval. Motioned by Kristen. Seconded by Leila. '''Motion Carried.''' | <span style="background: yellow;">Motion:</span> To approve the following changes to 2013 EBC Bylaw 'Election of the Board of Directors' (b) to read: <em>"The Chair of the Nominations Committee shall present the names of the all nominees, who are members, which have been submitted to the committee for consideration at the AGM. Any member may nominate from the floor any member who is present at the meeting, or who has indicated in writing his/her willingness to serve."</em> This shall be presented to EBC members at the 2014 AGM for approval. Motioned by Kristen. Seconded by Leila. '''Motion Carried.''' | ||
* <span style="background: | * <span style="background: lime;">Action Items:</span> '''Kristen''' bring this bylaw change to AGM 2014. '''Board''' to review proposed policy by Wed Jan 29 so committee can move forward. '''Committees''' to post all committee meetings to EBC calendar - public ones go on EBC Events, other committee meetings go on EBC Internal calendar. | ||
== Current & Completed Business == | == Current & Completed Business == | ||
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* <span style="background: yellow;">Motion:</span> To approve the $24,200 BikeWorks South renovation budget as presented. Motioned by Bernadette. Seconded by Matt. Leila abstains. '''Motion Carried.''' | * <span style="background: yellow;">Motion:</span> To approve the $24,200 BikeWorks South renovation budget as presented. Motioned by Bernadette. Seconded by Matt. Leila abstains. '''Motion Carried.''' | ||
* <span style="background: | * <span style="background: lime;">Action Items:</span> '''Chris Ch''' will get quote for roll shutters. '''Chris''' will submit an updated budget to CFEP. | ||
=== Bikeology (5 min)=== | === Bikeology (5 min)=== | ||
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** Kristen: Given we just approved the updated the BWS budget, we should probably hold off on additional funding requests. | ** Kristen: Given we just approved the updated the BWS budget, we should probably hold off on additional funding requests. | ||
* <span style="background: | * <span style="background: lime;">Action Items:</span> '''Chris Ch''' will provide board with project updates as they are made. | ||
=== Civil Forfeitures Fund (10 min)=== | === Civil Forfeitures Fund (10 min)=== | ||
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=== Winter Cycling Congress budget (5 min)=== | === Winter Cycling Congress budget (5 min)=== | ||
* Chris Chan, Sarah, Coreen attending congress Feb 12-14 in Winnipeg. Budget requested is $970. | * Chris Chan, Sarah, Coreen attending congress Feb 12-14 in Winnipeg. [https://drive.google.com/a/edmontonbikes.ca/?usp=gmail#folders/0ByPA_mxTBvz1WHRGTUVoVlZRNHc Budget] requested is $970. | ||
* Discussion notes: | * Discussion notes: | ||
** Matt: Could some of costs be moved to Advocacy or something in our budget? | ** Matt: Could some of costs be moved to Advocacy or something in our budget? | ||
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* <span style="background: yellow;">Motion:</span> To approved the proposed Winter Cycling Congress budget. Motioned by Matt. Seconded by Bernadette '''Motion Carried.''' | * <span style="background: yellow;">Motion:</span> To approved the proposed Winter Cycling Congress budget. Motioned by Matt. Seconded by Bernadette '''Motion Carried.''' | ||
* <span style="background: | * <span style="background: lime;">Action Items:</span> '''Megan''' will look at options for splitting the budget into various line items by Feb meeting. | ||
=== Casino April 5-6 (5 min)=== | === Casino April 5-6 (5 min)=== | ||
* Bernadette updating info on casino volunteers so far and more sign ups. | * Bernadette updating info on casino volunteers so far and more sign ups. | ||
* <span style="background: | * <span style="background: lime;">Action Items:</span> '''Sarah, Caylie, Kristen, Steve, Matt, Chris Ch, Chris Corr''' will volunteer. | ||
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** Caylie: We could do 1 student as board intern or 2 students if it was credit-based for a course. This would time well with our Strategic Plan! | ** Caylie: We could do 1 student as board intern or 2 students if it was credit-based for a course. This would time well with our Strategic Plan! | ||
** Steve: have had very poor experience with 3 CSL interns (course-based) over 5 years. Caylie: If we do the board internship option we have a better chance of getting valuable work and time from this. | ** Steve: have had very poor experience with 3 CSL interns (course-based) over 5 years. Caylie: If we do the board internship option we have a better chance of getting valuable work and time from this. | ||
* <span style="background: | * <span style="background: lime;">Action Items:</span> '''Caylie''' will take on paper work to apply and go forward with the CSL internship. '''Sarah''' is interested in leading with any mentorship that is involved. | ||
=== Board Visibility (5 min)=== | === Board Visibility (5 min)=== | ||
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* Discussion notes: | * Discussion notes: | ||
** Caylie: video of the board to show who we are? Chris Ch: Proposal to have headshots and bios on website. Will give a face to the org and help with future recruitment. Leila: Hate writing bios. How about we write each others'? | ** Caylie: video of the board to show who we are? Chris Ch: Proposal to have headshots and bios on website. Will give a face to the org and help with future recruitment. Leila: Hate writing bios. How about we write each others'? | ||
* <span style="background: | * <span style="background: lime;">Action Items:</span> '''Board''' to take pics and write bios for website. | ||
=== Board Appointment (5 min)=== | === Board Appointment (5 min)=== | ||
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* <span style="background: yellow;">Motion:</span> To invite a board appointment to Derek for the current vacancy. Motioned by Kristen. Seconded by Leila. '''Motion Carried.''' | * <span style="background: yellow;">Motion:</span> To invite a board appointment to Derek for the current vacancy. Motioned by Kristen. Seconded by Leila. '''Motion Carried.''' | ||
* <span style="background: | * <span style="background: lime;">Action Items:</span> '''Steve''' will offer position to Derek via email this week and update board | ||
== <i>In Camera</i> Session (20 min)== | == <i>In Camera</i> Session (20 min)== | ||