Board Minutes January 2014: Difference between revisions
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=== Advocacy Committee Report (1 min)=== | === Advocacy Committee Report (1 min)=== | ||
* Meeting next week! | * Meeting next week! | ||
* Action | * <span style="background: green;">Action Items:</span> '''Steve''' to put future meeting info on EBC Event calendar (which shows up on website). | ||
=== Policy Committee Report (10 min)=== | === Policy Committee Report (10 min)=== | ||
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<span style="background: yellow;">Motion:</span> To approve the following changes to 2013 EBC Bylaw 'Election of the Board of Directors' (b) to read: <em>"The Chair of the Nominations Committee shall present the names of the all nominees, who are members, which have been submitted to the committee for consideration at the AGM. Any member may nominate from the floor any member who is present at the meeting, or who has indicated in writing his/her willingness to serve."</em> This shall be presented to EBC members at the 2014 AGM for approval. Motioned by Kristen. Seconded by Leila. '''Motion Carried.''' | <span style="background: yellow;">Motion:</span> To approve the following changes to 2013 EBC Bylaw 'Election of the Board of Directors' (b) to read: <em>"The Chair of the Nominations Committee shall present the names of the all nominees, who are members, which have been submitted to the committee for consideration at the AGM. Any member may nominate from the floor any member who is present at the meeting, or who has indicated in writing his/her willingness to serve."</em> This shall be presented to EBC members at the 2014 AGM for approval. Motioned by Kristen. Seconded by Leila. '''Motion Carried.''' | ||
* Action Items: '''Kristen''' bring this bylaw change to AGM 2014. '''Board''' to review proposed policy by Wed Jan 29 so committee can move forward. '''Committees''' to post all committee meetings to EBC calendar - public ones go on EBC Events, other committee meetings go on EBC Internal calendar. | * <span style="background: green;">Action Items:</span> '''Kristen''' bring this bylaw change to AGM 2014. '''Board''' to review proposed policy by Wed Jan 29 so committee can move forward. '''Committees''' to post all committee meetings to EBC calendar - public ones go on EBC Events, other committee meetings go on EBC Internal calendar. | ||
== Current & Completed Business == | == Current & Completed Business == | ||
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** review these at development workshop | ** review these at development workshop | ||
* Dec 2013: '''Sarah''' will create a google doc for charitable status barriers & needs (strategic planning collaboration). | * Dec 2013: '''Sarah''' will create a google doc for charitable status barriers & needs (strategic planning collaboration). | ||
'''COMPLETED:''' | '''COMPLETED:''' | ||
* Nov 2013: '''Chris Chan, Sarah, Coreen''' to submit proposals to the board for staff/board development for the Winter Cycling Congress. '''COMPLETE.''' | |||
* Dec 2013: '''Anna, Matt''' mini board orientation before Jan meeting. '''COMPLETED.''' | * Dec 2013: '''Anna, Matt''' mini board orientation before Jan meeting. '''COMPLETED.''' | ||
* Dec 2013: '''Chris Chan''' will send board + Coreen the CFF email discussion points that were considered from 2010 board. '''COMPLETED.''' | * Dec 2013: '''Chris Chan''' will send board + Coreen the CFF email discussion points that were considered from 2010 board. '''COMPLETED.''' | ||
* | * Dec 2013: '''Board''' will read the read the [https://drive.google.com/a/edmontonbikes.ca/?tab=mo#folders/0ByPA_mxTBvz1aDJVQmJkTlUwcUE 2013 Bikeology Annual Report] and discuss funding in January. '''COMPLETE''' | ||
* Dec | * Dec 2013: '''Matt''' will look into CRA requirements for membership and voting and send to Kristen for further review. '''COMPLETE.''' | ||
* Dec 2013: '''Chris Chan''' will call CFF to see what their timeline for decision is and email board with response. '''COMPLETE.''' Answer = end of Jan or Feb. | * Dec 2013: '''Chris Chan''' will call CFF to see what their timeline for decision is and email board with response. '''COMPLETE.''' Answer = end of Jan or Feb. | ||
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* <span style="background: yellow;">Motion:</span> To approve the $24,200 BikeWorks South renovation budget as presented. Motioned by Bernadette. Seconded by Matt. Leila abstains. '''Motion Carried.''' | * <span style="background: yellow;">Motion:</span> To approve the $24,200 BikeWorks South renovation budget as presented. Motioned by Bernadette. Seconded by Matt. Leila abstains. '''Motion Carried.''' | ||
* Action Items: '''Chris Ch''' will get quote for roll shutters. '''Chris''' will submit an updated budget to CFEP. | * <span style="background: green;">Action Items:</span> '''Chris Ch''' will get quote for roll shutters. '''Chris''' will submit an updated budget to CFEP. | ||
=== Bikeology (5 min)=== | === Bikeology (5 min)=== | ||
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** Kristen: Given we just approved the updated the BWS budget, we should probably hold off on additional funding requests. | ** Kristen: Given we just approved the updated the BWS budget, we should probably hold off on additional funding requests. | ||
* Action Items: '''Chris Ch''' will provide board with project updates as they are made. | * <span style="background: green;">Action Items:</span> '''Chris Ch''' will provide board with project updates as they are made. | ||
=== Civil Forfeitures Fund (10 min)=== | === Civil Forfeitures Fund (10 min)=== | ||
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* <span style="background: yellow;">Motion:</span> To approved the proposed Winter Cycling Congress budget. Motioned by Matt. Seconded by Bernadette '''Motion Carried.''' | * <span style="background: yellow;">Motion:</span> To approved the proposed Winter Cycling Congress budget. Motioned by Matt. Seconded by Bernadette '''Motion Carried.''' | ||
* Action Items: '''Megan''' will look at options for splitting the budget into various line items by Feb meeting. | * <span style="background: green;">Action Items:</span> '''Megan''' will look at options for splitting the budget into various line items by Feb meeting. | ||
=== Casino April 5-6 (5 min)=== | === Casino April 5-6 (5 min)=== | ||
* Bernadette updating info on casino volunteers so far and more sign ups. | * Bernadette updating info on casino volunteers so far and more sign ups. | ||
* Action Items: '''Sarah, Caylie, Kristen, Steve, Matt, Chris Ch, Chris Corr''' will volunteer. | * <span style="background: green;">Action Items:</span> '''Sarah, Caylie, Kristen, Steve, Matt, Chris Ch, Chris Corr''' will volunteer. | ||
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** Caylie: We could do 1 student as board intern or 2 students if it was credit-based for a course. This would time well with our Strategic Plan! | ** Caylie: We could do 1 student as board intern or 2 students if it was credit-based for a course. This would time well with our Strategic Plan! | ||
** Steve: have had very poor experience with 3 CSL interns (course-based) over 5 years. Caylie: If we do the board internship option we have a better chance of getting valuable work and time from this. | ** Steve: have had very poor experience with 3 CSL interns (course-based) over 5 years. Caylie: If we do the board internship option we have a better chance of getting valuable work and time from this. | ||
* Action Items: '''Caylie''' will take on paper work to apply and go forward with the CSL internship. '''Sarah''' is interested in leading with any mentorship that is involved. | * <span style="background: green;">Action Items:</span> '''Caylie''' will take on paper work to apply and go forward with the CSL internship. '''Sarah''' is interested in leading with any mentorship that is involved. | ||
=== Board Visibility (5 min)=== | === Board Visibility (5 min)=== | ||
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* Discussion notes: | * Discussion notes: | ||
** Caylie: video of the board to show who we are? Chris Ch: Proposal to have headshots and bios on website. Will give a face to the org and help with future recruitment. Leila: Hate writing bios. How about we write each others'? | ** Caylie: video of the board to show who we are? Chris Ch: Proposal to have headshots and bios on website. Will give a face to the org and help with future recruitment. Leila: Hate writing bios. How about we write each others'? | ||
* Action Items: '''Board''' to take pics and write bios for website. | * <span style="background: green;">Action Items:</span> '''Board''' to take pics and write bios for website. | ||
=== Board Appointment (5 min)=== | === Board Appointment (5 min)=== | ||
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* <span style="background: yellow;">Motion:</span> To invite a board appointment to Derek for the current vacancy. Motioned by Kristen. Seconded by Leila. '''Motion Carried.''' | * <span style="background: yellow;">Motion:</span> To invite a board appointment to Derek for the current vacancy. Motioned by Kristen. Seconded by Leila. '''Motion Carried.''' | ||
* Action Items: '''Steve''' will offer position to Derek via email this week and update board | * <span style="background: green;">Action Items:</span> '''Steve''' will offer position to Derek via email this week and update board | ||
== <i>In Camera</i> Session (20 min)== | == <i>In Camera</i> Session (20 min)== | ||
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* Please list how long you believe your topic will take to discuss: | * Please list how long you believe your topic will take to discuss: | ||
** 10 min topic | ** 10 min topic | ||
== Adjournment == | == Adjournment == | ||