Board Minutes January 2014: Difference between revisions

Board Minutes January 2014 (view source)

Revision as of 09:22, 15 January 2014

3,409 bytes added , 15 January 2014

→‎Current & Completed Business

Anna Vesala

Bureaucrats, Administrators

1,225

edits

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 * Dec 2013: '''Chris Chan''' will call CFF to see what their timeline for decision is and email board with response.
 * Dec 2013: '''Chris Chan''' will send board + Coreen the CFF email discussion points that were considered from 2010 board.
 '''COMPLETED:'''
 * Dec 2013: '''Anna, Matt''' mini board orientation before Jan meeting. '''COMPLETED.'''
+=== BikeWorks South Reno Budget (15 min) ===
+* Floor plan [https://drive.google.com/a/edmontonbikes.ca/#folders/0ByPA_mxTBvz1QzFHWGN3Skg5VWM image]
+* Proposed new [https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0AiPA_mxTBvz1dDVlallkb3EzMGdNUWZEUTZtWlZYMkE#gid=0 renovation budget]
+** Chris Chan: I warned in the last Board meeting that I was estimating the budget might be about 50% over. With a clearer picture of the needs and numbers now, the budget I am requesting is $16,200, about 60% beyond the original $10k.
+** Click on fields showing an orange tab to view further comments, including the explanation of the priority system.
+** Most prices are conservatively high.
+** All priority 1 items are critical to simply maintain operations at status quo, or else are very high priority items which would be cost-prohibitive to delay.
+** Priority 2 items are very high priority. They replace existing aspects of our operations, though not strictly critical for operations. Not achieving them imposes significant and direct, non-recoverable costs
+** Priority 3 items are high priority. Missing them will have moderate impacts on our business. They represent an improvement over our existing operations, but the new location gives us an opportunity to improve.
+** Priority 4 items: Low-priority, not tied to the timeline of renovation.
+** Most large items (including priority 4) are included in our CFEP grant application. If awarded in full, this 50/50 matching grant would provide nearly $15000 in funding. Any approved expenses made since December 15 would be eligible.
+* Chris Chan: I spent a lot of time refining the physical plan for the new space. I think it’s worth the investment, as it’s unlikely that we’d be able to spend too much time planning our physical facility: the main risk in over-planning is by planning for uncertain aspects of the future (e.g. building capacity for something that we might want to do, but that we’re not sure we actually will); right now, the plan essentially only includes capacity for what we can justify based on current actual needs:
+**at least 10 work stations,
+**storage for at least as many bikes and at least as many parts as the old shop,
+**keep the main floor area flexible (in case we do come up with new ideas), so we want to limit the number of fixed items (e.g. shelves) in the main floor area,
+**easy entry for larger vehicles (i.e. a double door), which can only be accommodated through the rear,
+**open hearing/sightlines to all areas (except the washroom, of course), especially entryways, for security & safety
+**a kitchenette
+**at least 2 volunteer computers and 1 staff computer
+**a wash sink
+**durable, attractive, easy to maintain floor
+* Chris Chan: I could list more, but they’re all essentially an improved version of the status quo that boils down to: “a professional, functional, inviting space for all demographics that will help us to get more people on bikes through teaching, repairs, and sales, while creating an environment that will allow us to not only sustain our operations, but grow within the space”.
+Additionally, this budget assumes no grant funding, and no more IndieGogo funding.
+To summarize the priorities in one sentence: the only items I’d be interested in actually delaying on this budget are priority 4 items.
+* Discussion notes:
+**
+**
+* Action Items: '''Name''' will... by (deadline)
 === Bikeology (5 min)===