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Board Minutes January 2012: Difference between revisions
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These minutes | These minutes were approved in the [[Board Minutes February 2012]]. | ||
== Attendance == | == Attendance == | ||
* Meeting Chair: | * Meeting Chair: Bernadette | ||
* Minute-taker: | * Minute-taker: Chris Corrigan | ||
* Board attendance:Micah Cooper, Duncan Kinney, Bernadette Blakey, James, Lee Vilinski, Paul Grovenlock, Alex Choby, Chris Corrigan, Neil Carey, Adam Burgess | * Board attendance:Micah Cooper, Duncan Kinney, Bernadette Blakey, James, Lee Vilinski, Paul Grovenlock, Alex Choby, Chris Corrigan, Neil Carey, Adam Burgess | ||
* Staff attendance:Anna Vesala | * Staff attendance:Anna Vesala | ||
* Regrets:Steph Gregorwich | * Regrets:Steph Gregorwich | ||
* Absent:Brett | * Absent:Brett (late) | ||
* Guests: | * Guests: | ||
== Call to Order == | == Call to Order == | ||
* Time: | * Time: 6:35 pm | ||
== Approval of Agenda == | == Approval of Agenda == | ||
* <span style="background: lightgrey;">Motion:</span> | * <span style="background: lightgrey;">Motion:</span> | ||
Paul, Alexandra 2nd | |||
== Approval of Last Month's Minutes == | == Approval of Last Month's Minutes == | ||
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* Approve [[Board Minutes August 2011]] | * Approve [[Board Minutes August 2011]] | ||
* Approve [[Board Minutes December 2011]] | * Approve [[Board Minutes December 2011]] | ||
James, Kris 2nd | |||
== Date, Location & Food for Next Meeting == | == Date, Location & Food for Next Meeting == | ||
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=== Treasurer's Report === | === Treasurer's Report === | ||
* Report from December 2010 to be completed by Neil | |||
* There will be a shortfall on The Budget since there is not yet a North Location | |||
* Recommendation to have only One Summer Student for 2012, instead of two, as in 2011 | |||
* We (EBC) must 'Watch our Pennies!' | |||
====Financial Report for November 2011==== | ====Financial Report for November 2011==== | ||
The month ran remarkably close to the expected budget, so I don't think there's much to be said about it. The only item that stands out is a substantial negative ($1500) in the cash over/under. This is the first month I've completed a physical cash count since the end of August - numbers between now and then are all from the cash sheet, and the over/under number came from the daily count, usually done by Alex. There had been a substantial positive ($1300) in September, and I suspect that at some point, someone triggered the "move money to safe" function, but didn't actually move any money, resulting in a double count that wasn't caught and corrected until now. I don't think we've been robbed. | The month ran remarkably close to the expected budget, so I don't think there's much to be said about it. The only item that stands out is a substantial negative ($1500) in the cash over/under. This is the first month I've completed a physical cash count since the end of August - numbers between now and then are all from the cash sheet, and the over/under number came from the daily count, usually done by Alex. There had been a substantial positive ($1300) in September, and I suspect that at some point, someone triggered the "move money to safe" function, but didn't actually move any money, resulting in a double count that wasn't caught and corrected until now. I don't think we've been robbed. | ||
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[[ED Report (Month) (Year)|Executive Director's Report]] | [[ED Report (Month) (Year)|Executive Director's Report]] | ||
===BikeWorks Report === | ===BikeWorks Report === | ||
[ | [http://edmontonbikes.ca/w/images/5/5a/BikeWorks_Coordinator_December_2012_report.pdf BikeWorks Report] | ||
=== Informantion Management Commitee === | === Informantion Management Commitee === | ||
* Has done nothing over the past month. | * Has done nothing over the past month. | ||
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* [http://blog.reddit.com/2012/01/stopped-they-must-be-on-this-all.html reddit] has set January 18, 8am–8pm EST (1300–0100 UTC) as a day of action. | * [http://blog.reddit.com/2012/01/stopped-they-must-be-on-this-all.html reddit] has set January 18, 8am–8pm EST (1300–0100 UTC) as a day of action. | ||
* Does the board want to do a partial or complete black-out of Edmontonbikes.ca on that date? Should we encourage people to contact their Member of Parliament about this issue? | * Does the board want to do a partial or complete black-out of Edmontonbikes.ca on that date? Should we encourage people to contact their Member of Parliament about this issue? | ||
* Questions raised over whether this really is of any concern for the Executive or EBC in general, since we do not actively encourage infringements of such a kind, and that we are not an American website. Motion passed 7-4 however, as the blackout is only for a half-day and members seem to suggest that this will show solidarity with all other persons or groups who believe the internet shall remain 'open & free' of such restrictions. | |||
ACTION: James will facilitate a complete black-out of Edmontonbikes.ca on Wednesday, January 18th, 2012 from 6am through 6pm MST; in solidarity with reddit. We will NOT encourage people to contact their Member of Parliament. | ACTION: James will facilitate a complete black-out of Edmontonbikes.ca on Wednesday, January 18th, 2012 from 6am through 6pm MST; in solidarity with reddit. We will NOT encourage people to contact their Member of Parliament. | ||
=== Purview and membership of committees (Micah) === | === Purview and membership of committees (Micah) === | ||
* During the latest Bikeworks committee meeting, questions were raised about a) what decisions should be made at what level (board > committee > BW coordinator) and b) composition of committees i.e. board members : non-board members. | * During the latest Bikeworks committee meeting, questions were raised about a) what decisions should be made at what level (board > committee > BW coordinator) and b) composition of committees i.e. board members : non-board members. | ||
NORTH LOCATION | |||
Future/Possible/Probable EBC Bikeworks/SPOKE North Location... | |||
- The SPOKE program is complicating our own wish for a Bikeworks North Location, even though we support it. | |||
- SPOKE Leader Kris has proposed a Shipping Container as an innovative & edgy home, as befitting a program for persons who may feel out of place in a more traditional community league or school setting. | |||
- Rentable space at 111 Avenue & 93rd Street already seen by at least one board member. Rent will be between | |||
$1500.oo & 1800.oo/ month depending on whether we require additional services, such as snow removal, or not. | |||
All Executive Board members encouraged to review this space for themselves en mass very soon. | |||
- The AB Cycle Building on 118 Ave may still be a possibility but there has been a long wait. | |||
- Bill Rees YMCA also mentioned as 'contender' for future SPOKE space | |||
UPCOMING EVENT | |||
*Advocacy Day, February 20 (Family Day) at Metro Cinema (Garneau Theatre) | |||
Featuring Film Vignettes of Cycling & Sustainable Transit from Streetfilms.org | |||
Motion Passed by Micah, Chris 2nd | |||
=== Board Development Workshop=== | === Board Development Workshop=== | ||
To be held on January 27 & 28 to be held in Room 134 Telus Centre on U of A Campus. 75% of our Committee must attend. | |||
== In Camera Session == | == In Camera Session == | ||
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== Adjournment == | == Adjournment == | ||
* <span style="background: lightgrey;">Motion:</span> | * <span style="background: lightgrey;">Motion:</span> | ||
[[Category:minutes]] | |||
[[Category:2011-2012 Board minutes]] | |||