Board Minutes January 2010: Difference between revisions

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-EBC Board of Directors minutes, Jan 7
+Edmonton Bicycle Commuters' Society<br />
+[[Board_of_Director's_Minutes|Board Meeting Minutes]]<br />
-Edmonton Bicycle Commuters' Society
+[[Board_Meeting_January_2010|Thursday, January 7, 2010]]
-Board of Directors' Meeting Minutes – January 7, 2010
-Attendees:
+==Attendance==
-Chris Chan
+Voting:
-Erich Welz
+*Chris Chan
-Neil Carey
+*Erich Welz
-Lauren Price
+*Neil Carey
-David Feldman
+*Lauren Price
-Keegan McEvoy
+*Keegan McEvoy
-Jason Ponto
+*Jason Ponto
-Sharon Barker
+*Sharon Barker
-Derek Pluim
+*Derek Pluim
-Bill Sellers
+*Bill Sellers
-Jim Storrie
-Davidcalls the meeting to order at 6:49.
+Non-Voting:
+*Jim Storrie
+*David Feldman
-Keeganmoves to approve the agenda and last meeting's minutes. Lauren seconds. Passed.
+==Summary of Action Items==
+*Jim to post minutes on Google Wave with a voting option.
+*Chris to get actual dollar amounts of expenses/profit on the Christmas party, for the record.
+*Jim to write application for Ecotrust Youth Grant, and send to Jason and Derek for review, then submit.
+*Keegan and Lauren will arrange for volunteers to table at King's University College Environmental Stewardship Challenge, February 26.
+*Jim will draft a letter to the editor in regar ds to the news article Steve Anderson forwarded us, and to send to Chris, Derek and Keegan for approval.
+*The board wishes to remind itself to follow up with Karly Coleman in regards to tabling at Mountain Equipment Co-op.
+*Jim will share the draft of the HR handbook with the board of directors via Google Wave.
+*Jim will research whether it will be legally necessary for EBC to provide helmets along with bicycle rentals.
+*Chris will arrange for all committee chairs be given access to post to EBC's general Google Calendar.
+*Jim and Sharon will provide food at the next EBC board meeting.
-David directs Jimto send meeting minutes out over Google Wave with a voting option, in order to facilitate more efficient approval. Davidwill assume that if a board member has not voted disapproval within one week of the minutes' posting, they approve of the minutes as posted.
+==Minutes==
+<ol>
+===<li>Call to Order</li>===
+David calls the meeting to order at 6:49.
-Jim reports that the Christmas party planned by Alex Hindleand Leila Sidiwas a full success. All expenses were recouped and there was a moderate profit. ACTION:Christo get actual dollar amounts of expenses/profit, for the record.
+===<li>Approval of Agenda</li>===
+Keegan/Lauren move to approve the agenda and last meeting's minutes.
-Jim proposes applying for an Eco-Trust youth grant to plan a 'build-a-bike' youth workshop, to be planned by Jimand overseen by EBC.
+Passed.
-David suggests that the actual schedule of the plan be decided by whatever instructor is hired.
+David directs Jim to send meeting minutes out over Google Wave with a voting option, in order to facilitate more efficient approval.  David will assume that if a board member has not voted disapproval within one week of the minutes' posting, they approve of the minutes as posted.
+===<li>Reports</li>===
+<ol style="list-style-type: lower-alpha;">
+====<li>Project Coordinator</li>====
+Jim reports that the Christmas party planned by Alex Hindle and Leila Sidi was a full success. All expenses were recouped and there was a moderate profit.
+ACTION: Chris to get actual dollar amounts of expenses/profit, for the record.
-Keegan moves that the board approves Jim'sproposal. Sharonseconds. Jasonand Derek request cc's on the application. ACTION:Jimto write application and send to Jason and Derek for review, then submit.
+Jim proposes applying for an Eco-Trust youth grant to plan a 'build-a-bike' youth workshop, to be planned by Jim and overseen by EBC.
-Neil reports that EBC has lost approximately $5000 in the first quarter, which he explains is reasonable. Neilsuggests however that EBC may not have sufficient funds to increase our mechanics' paid hours, as it has taken on significant new expenses: increased paid hours during the winter, renovations in BikeWorks, and recently the paid hours on womens'/transgendered persons' Sundays.
+David suggests that the actual schedule of the plan be decided by whatever instructor is hired.
-Keegan reports that Alex Hindle has requested more paid hours, and moves to go in camera to discuss. Erich seconds, the board votes and passes.
+Keegan/Sharon move that the board approves Jim's proposal.
+:Jasonand Derek request cc's on the application.
+ACTION:Jim to write application and send to Jason and Derek for review, then submit.
+====<li>Treasurer</li>====
+Neil reports that EBC has lost approximately $5000 in the first quarter, which he explains is reasonable. Neil suggests however that EBC may not have sufficient funds to increase our mechanics' paid hours, as it has taken on significant new expenses: increased paid hours during the winter, renovations in BikeWorks, and recently the paid hours on womens'/transgendered persons' Sundays.
+====<li>President</li>====
+Chris reports that Alex has begun building bikes and Esjay continues building bikes for spring.
-After some discussion,
+Chris reports that he presented project opportunities to two Community Service Learning classes at the University of Alberta, and expects at least two volunteer interns who will be working on a media project and on the development of EBC's point-of-sale/database system.
-Jason
-moves to to continue the meeting in public.
-Sharon
-seconds.
-Keeganmoves that due to EBC's increased expenditures, the board should decline to alter Alex Hindle'spaid hours. Laurenseconds. The board votes, and the motion passes.
-David tables the long-term purchasing discussion for lack of time.
+Chris reports that King's College has asked us to donate to, and table at, their Environmental Stewardship Challenge. He has agreed, and the board approves.
-Chris reports that Alex has begun building bikes and Esjay continues building bikes for spring.
+ACTION: The event takes place on February 26, and the volunteer committee (co-chairs: Keegan and Lauren) will arrange for volunteers.
+</ol>
+===<li>Old Business</li>===
+<ol style="list-style-type: lower-alpha;">
+====<li>D&O Liability Insurance</li>====
 Chris reports that EBC has D&O insurance: $2 million directors' liability, $5 million general liability.
+</ol>
+===<li>New Business</li>===
+<ol style="list-style-type: lower-alpha;">
+====<li>Additional Mechanic Hours</li>====
+Keegan reports that Alex Hindle has requested more paid hours.
-Chris reports that he presented project opportunities to two Community Service Learning classes at the University of Alberta, and expects at least two volunteer interns who will be working on a media project and on the development of EBC's point-of-sale/database system.
+Keegan/Erich move to go in camera to discuss.
-Chris reports that King's College has asked us to donate to, and table at, their Environmental Stewardship Challenge. He has agreed, and the board approves. ACTION: The event takes place on February 26, and the volunteer committee (co-chairs: Keeganand Lauren) will arrange for volunteers.
-ACTION:Keegandirects Jimto draft a letter to the editor in regards to the news article Steve Andersonforwarded us, and to send to Chris, Derekand Keeganfor approval.
+Passed
-The board wishes to remind itself to follow up with Karly Coleman in regards to tabling at Mountain Equipment Co-op.
+After some discussion,
-ACTION:Jimwill share the draft of the HR handbook with the board of directors via Google Wave.
+Jason/Sharon move to to continue the meeting in public.
-ACTION:Chrisdirects Jimto research whether it will be legally necessary for EBC to provide helmets along with bicycle rentals.
+Keegan/Lauren move that due to EBC's increased expenditures, the board should decline to alter Alex Hindle's paid hours.
-No committees met in December.
+Passed.
-Davidrequests that all committee chairs be given access to post to EBC's general Google Calendar. ACTION:Chris will do this.
+====<li>Capital Purchases</li>====
+David tables the long-term purchasing discussion for lack of time.
+</ol>
+===<li>Adjournment</li>===
+Keegan/Sharon move to adjourn.
-ACTION:Jimand Sharonwill provide food at the next EBC board meeting.
-Keeganmoves to adjourn. Sharonseconds.
+[[Category:minutes]]
+[[Category:2009-2010 Board minutes]]