Board Minutes February 2021
These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.
Bike Edmonton Board Meeting Minutes for February 16, 2021
Board meetings are open to Bike Edmonton members and the public.
- Date: Tuesday, February 16, 2021
- Location: Google Meet To join by phone instead, dial (CA) +1 778-732-6177 and enter this PIN: 387 835 066#
- Start Time: 7:00pm
Please email board@bikeedmonton.ca if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!
Attendance
- Meeting Chair: Sarah
- Minute-taker: Matt
- Food by: n/a
- Board attendance: Ken A., Andi E., Rachel K., Roy C., Sarah R., Matt H., Keith H.
- Staff attendance: Chris C., Molly T., Coreen S.
- Regrets: Annya H., Jarett S.
- Absent:
- Guests:
Call to Order
- Meeting called to order by Sarah at 7:11pm.
Logistics for Next Meeting
- Date: Monday, , 2021
- Location:
- Chair:
- Minute-taker:
- Food by: n/a
Announcements
- Remember to record your volunteer hours!
Approval of Agenda
| To approve this February 16 agenda. | ||
| Moved: | ||
| Seconded: | ||
| Aye | No | Abstain |
|---|---|---|
| Expression error: Unexpected < operator. | ||
Approval of Last Meeting's Minutes
| To approve the January 2021 and the February 2, 2021 minutes. | ||
| Moved: | ||
| Seconded: | ||
| Aye | No | Abstain |
|---|---|---|
| Expression error: Unexpected < operator. | ||
Reports
President's Report - Sarah (2 mins)
Treasurer's Report - Roy (2 mins)
- [ Treasurer's Report]
Executive Committee Report - Sarah (1 min)
HR Committee Report - Sarah (1 min)
- Committee hasn't met since its last meeting
- Staff performance evaluations are still underway
Governance Committee Report
- Hasn't met yet
Approval of Reports
| To approve the President's, Treasurer's, Executive Committee, and HR Committee reports as presented above. | ||
| Moved: | ||
| Seconded: | ||
| Aye | No | Abstain |
|---|---|---|
| Expression error: Unexpected < operator. | ||
Current & Completed Business
Action Item Follow Up
Board Introductions for Bike Edmonton Website - Sarah (1 min)
- Only five Board members have completed their Board Intro. I do not want to put this off any longer, so I will post the completed intros and just include names for the members who have not completed their intros.
Action Items
New Secretary
- Andi Eng was appointed to the Board at the February 2, 2021 meeting and she was appointed as our new Secretary.
- Sarah needs to orient Andi to the Secretary position
Action Items
- Sarah and Andi to schedule a virtual meeting to complete the orientation
Update on the Touch the Water Project - Keith & Matt (5 min)
- Keith's update via email
- What is our final position?
- How will we disseminate our position to the public/our membership?
| Moved: | ||
| Seconded: | ||
| Aye | No | Abstain |
|---|---|---|
| Expression error: Unexpected < operator. | ||
Action Items
New Business
Engaging our Membership - Sarah (10 mins)
- Can we engage our membership separately from our advocacy?
- Some ideas include spotlighting our social media followers by engaging them in tagging their posts with some specific hashtag and then selecting posts to feature (e.g. via a quote tweet). We don't have to come up with the content, so would not be too onerous for us to complete
- Post Board member profiles one at a time as a weekly or monthly highlight?
- Can we update our Facebook page? (Andi has extensive social media comms experience so she might have some suggestions). Can we create a new Facebook page and link them?
Action Items
Volunteer Retention - Ken (10 min)
- Ken's PowerPoint on volunteer retention
- Research paper on volunteer engagement and retention
Election Advocacy - Sarah (5 min)
- Chris has been working on some things they are:
- Do we want to focus on any specific election advocacy?
- If we do, is there anything we want to add change about Chris' work so far? What would our focus look like?
- Could be a good idea to encourage our membership to signup for Edmonton's Insight Community to be notified of City of Edmonton surveys that they can engage in if it interests them
- Should we have a Advocacy Committee?
| Moved: | ||
| Seconded: | ||
| Aye | No | Abstain |
|---|---|---|
| Expression error: Unexpected < operator. | ||
Action Items
NPBI Update - Keith (10 mins)
Action Items
Staff/Operations Update - Chris (10 min)
In Camera
| To go in camera | ||
| Moved: | ||
| Seconded: | ||
| Aye | No | Abstain |
|---|---|---|
| Expression error: Unexpected < operator. | ||
| To go out of camera | ||
| Moved: | ||
| Seconded: | ||
| Aye | No | Abstain |
|---|---|---|
| Expression error: Unexpected < operator. | ||
Board Volunteer Hour Tracking - ALL BOARD (2 min)
Adjournment
| To adjourn the meeting. | ||
| Moved: | ||
| Seconded: | ||
| Aye | No | Abstain |
|---|---|---|
| Expression error: Unexpected < operator. | ||