Board Minutes February 2019

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

Bike Edmonton Board Meeting Minutes for February 2019

Board meetings are open to Bike Edmonton members and the public.

• Date: Monday, February 11, 2019
• Location: Education 1-13
• Start Time: 6:30pm

Please email board@bikeedmonton.ca if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!

Attendance

• Meeting Chair: Dustin
• Minute-taker: Jasmine
• Food by: Ali
• Board attendance: Ali, Dustin, Sarah, Helen, Jeremy, Mike P., Jasmine, Mark, Mike W.
• Staff attendance: Chris
• Regrets:
• Absent:
• Guests:

Call to Order

• Meeting called to order by Dustin at 6:41pm.

Logistics for Next Meeting

• Date: Monday, March 11, 2019
• Location: TBD
• Chair: Mike W.
• Minute-taker: Jasmine
• Food by: Helen

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this February 11 agenda, the January 2019 minutes, and reports as presented below.
Moved:	Ali
Seconded:	Helen

Aye	No	Abstain
9	0	0
Carried

President's Report - Jeremy

• [ President's Report]

President's Report Discussion

• Lately, Jeremy has been attending regular staff meetings and chatting about areas of focus (e.g., newsletter, survey, board article, raising funds for north shop)
• Paying particular attention to Bike Edmonton's finances in coming years

Internal Affairs Committee Report - Ali

• Internal Affairs Workplan

IA Report Discussion

• Received information from volunteer survey, compiling data and will present next meeting

Treasurer's Report - Ali/Neil/Geoff

• Treasurer's Report

Treasurer's Report Discussion

• Concern of dipping into general account as casino account is depleted (assuming that revenue is negligible)
• Position as of January 2019 is approximately the same as January 2018
• A line of credit is one option if we do need extra funds
• Future sources of funding: large bike sale in May, casino in May, [more TBD by revenue committee]

Program Review Committee Report

• Program Review Committee Workplan

Program Review Report Discussion

• Cai has been working on a sector review that will be presented at the next board meeting
• Final logic model for next board meeting too

Revenue Committee Report

• Revenue Committee Workplan

Revenue Report Discussion

• Reaching out to connect with YESS to see if they'd be interested in getting involved in Bike Edmonton programs
• Looking forward to receiving survey results to inform next steps
• Stakeholder engagement is being done to prioritize plans that the committee has

Current and Completed Business

Bike Edmonton Yearly Calendar - Nancy (5 min)

• Bike Edmonton Year-at-a-Glance
• This calendar will serve as a tool to know what will be happening month-to-month in each year.
• When chairing a meeting, this is good to look at to know what to discuss at the meeting.

Deficit Reduction Plan

• Deficit Reduction Plan
• Change needed: adding an actual $ column
• Aim to update on a monthly basis

Board Challenges and Task List - Jeremy (10 min)

• Bike Edmonton Board Challenges

Expense Claims - Ali (15 min)

• The expense claim process is updated to only be used for the following expenses – beginning February 13, 2019:
  • Expenses that cannot be paid using the corporate Mastercard (including our bookkeeper fees)
  • Honoria’s for volunteers
  • Input from staff
• Expense claims that include expenses that do not follow the above criteria will not be reimbursed - unless the executive team decides otherwise.

New Business

Logic Model Introduction - Helen (20 min)

• Logic Model

Schedule a time to meet with your committees - ALL BOARD (10 min)

• This will be a standing agenda item during board meetings to encourage some momentum in committees

In Camera:

MOTION

Moved:
Seconded:

Aye	No	Abstain

MOTION

Moved:
Seconded:

Aye	No	Abstain

Adjournment

MOTION

Moved:
Seconded:

Aye	No	Abstain