Board Minutes February 2019
These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.
Bike Edmonton Board Meeting Minutes for February 2019
Board meetings are open to Bike Edmonton members and the public.
- Date: Monday, February 11, 2019
- Location: Education 1-13
- Start Time: 6:30pm
Please email board@bikeedmonton.ca if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!
Attendance
- Meeting Chair: Dustin
- Minute-taker: Jasmine
- Food by: Ali
- Board attendance: Ali, Dustin, Sarah, Helen, Jeremy, Mike P., Jasmine, Mark, Mike W.
- Staff attendance: Chris
- Regrets:
- Absent:
- Guests:
Call to Order
- Meeting called to order by Dustin at 6:41pm.
Logistics for Next Meeting
- Date: Monday, March 11, 2019
- Location: TBD
- Chair: Mike W.
- Minute-taker: Jasmine
- Food by: Helen
Approval of Agenda, Minutes, Reports (5 min)
To approve this February 11 agenda, the January 2019 minutes, and reports as presented below. | ||
Moved: | Ali | |
Seconded: | Helen |
Aye | No | Abstain |
---|---|---|
9 | 0 | 0 |
Carried |
President's Report - Jeremy
- [ President's Report]
President's Report Discussion
- Lately, Jeremy has been attending regular staff meetings and chatting about areas of focus (e.g., newsletter, survey, board article, raising funds for north shop)
- Paying particular attention to Bike Edmonton's finances in coming years
Internal Affairs Committee Report - Ali
IA Report Discussion
- Received information from volunteer survey, compiling data and will present next meeting
Treasurer's Report - Ali/Neil/Geoff
Treasurer's Report Discussion
- Concern of dipping into general account as casino account is depleted (assuming that revenue is negligible)
- Position as of January 2019 is approximately the same as January 2018
- A line of credit is one option if we do need extra funds
- Future sources of funding: large bike sale in May, casino in May, [more TBD by revenue committee]
Program Review Committee Report
Program Review Report Discussion
- Cai has been working on a sector review that will be presented at the next board meeting
- Final logic model for next board meeting too
Revenue Committee Report
Revenue Report Discussion
Current and Completed Business
Bike Edmonton Yearly Calendar - Nancy (5 min)
- Bike Edmonton Year-at-a-Glance
- This calendar will serve as a tool to know what will be happening month-to-month in each year.
- When chairing a meeting, this is good to look at to know what to discuss at the meeting.
Deficit Reduction Plan
- Deficit Reduction Plan
- Change needed: adding an actual $ column
- Aim to update on a monthly basis
Board Challenges and Task List - Jeremy (10 min)
Expense Claims - Ali (15 min)
- The expense claim process is updated to only be used for the following expenses – beginning February 13, 2019:
- Expenses that cannot be paid using the corporate Mastercard (including our bookkeeper fees)
- Honoria’s for volunteers
- Input from staff
- Expense claims that include expenses that do not follow the above criteria will not be reimbursed - unless the executive team decides otherwise.
New Business
Logic Model Introduction - Helen (20 min)
Schedule a time to meet with your committees - ALL BOARD (10 min)
- This will be a standing agenda item during board meetings to encourage some momentum in committees
In Camera:
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
Adjournment
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |