Board Minutes February 2019

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

Bike Edmonton Board Meeting Minutes for February 2019

Board meetings are open to Bike Edmonton members and the public.

• Date: Monday, February 11, 2019
• Location: TBD
• Start Time: 6:30pm

Please email board@bikeedmonton.ca if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!

Attendance

• Meeting Chair: Dustin
• Minute-taker: Jasmine
• Food by: Ali
• Board attendance: Ali, Dustin, Sarah, Helen, Jeremy, Mike P., Jasmine
• Staff attendance:
• Regrets:
• Absent:
• Guests:

Call to Order

• Meeting called to order by _____ at ______pm.

Logistics for Next Meeting

• Date: Monday, March 11, 2019
• Location: TBD
• Chair:
• Minute-taker: Jasmine
• Food by:

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this February 11 agenda, the January 2019 minutes, and reports as presented below.
Moved:
Seconded:

Aye	No	Abstain

President's Report - Jeremy

• [ President's Report]

President's Report Discussion

Internal Affairs Committee Report - Ali

• Internal Affairs Workplan

IA Report Discussion

Treasurer's Report - Ali/Neil/Geoff

• Treasurer's Report

Treasurer's Report Discussion

Program Review Committee Report

• Program Review Committee Workplan

Revenue Committee Report

• Revenue Committee Workplan

Discussion

Current and Completed Business

Bike Edmonton Yearly Calendar - Nancy (5 min)

• Bike Edmonton Year-at-a-Glance
• This calendar will serve as a tool to know what will be happening month-to-month in each year.
• When chairing a meeting, this is good to look at to know what to discuss at the meeting.

Deficit Reduction Plan

• Deficit Reduction Plan
• Change needed: adding an actual $ column
• Aim to update on a monthly basis

Board Challenges and Task List - Jeremy (10 min)

• Bike Edmonton Board Challenges

Expense Claims - Ali (15 min)

• The expense claim process is updated to only be used for the following expenses – beginning February 13, 2019:
  • Expenses that cannot be paid using the corporate Mastercard (including our bookkeeper fees)
  • Honoria’s for volunteers
  • Input from staff
• Expense claims that include expenses that do not follow the above criteria will not be reimbursed - unless the executive team decides otherwise.

New Business

Logic Model Introduction - Helen (20 min)

• Logic Model

Schedule a time to meet with your committees - ALL BOARD (10 min)

• This will be a standing agenda item during board meetings to encourage some momentum in committees

In Camera:

MOTION

Moved:
Seconded:

Aye	No	Abstain

MOTION

Moved:
Seconded:

Aye	No	Abstain

Adjournment

MOTION

Moved:
Seconded:

Aye	No	Abstain