Board Minutes February 2017

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

EBC Board Meeting Minutes for (month)(year)

Board meetings are open to the EBC members and the public.

• Location: * Location: room 113 Education South, University of Alberta
• Start Time: 6:30pm

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair: Geoff Hansen
• Minute-taker:
• Food by:
• Board attendance:
• Staff attendance:
• Regrets:
• Absent:
• Guests:

Call to Order

• Meeting called to order by at pm.

Approval of Agenda

• Motion: To approve this (month) agenda. Moved by , seconded by . Motion Failed/Carried.

== Approval of Minutes & Reports (5 min) == Read them here [[1]]

President's Report

• [President's Report Jan 2017]

Treasurer's Report

• Treasurer's Report Feb 2017 https://docs.google.com/document/d/1ujgYyNO9a5oXtMRYU4PFR40XC0_WOB-Eu12-SJKYepc/edit

Executive Director's Report

• [ED Report (Month) (Year)]

BikeWorks Report

• [BikeWorks Report (Month) (Year)]

Advocacy Committee Report

• [Advocacy Committee Report (Month) (Year)]

H.R. Committee Report

• H.R. Committee Report (Feb) (2017)

Advocacy Committee Report

• [Advocacy Committee Report (Month) (Year)]

Finance Committee Report

• Finance Committee meeting Notes https://drive.google.com/open?id=1wsy5HIU3xB_JD9ForpNd2ESw8yI5gLnVEwtjCLqcvUY

Strategic Planning Committee Report

• [Strategic Planning Committee Report (Jan) (2017) [[2]]]

• The following motion is formed as a "consent agenda" -- a method of lumping agenda items that need formal board approval but are routine in nature into one motion. Items such as meeting minutes, routine correspondence, changes in policy or other matters can be bundled together and approved all at once by adopting the consent agenda in one motion.
• Motion: To approve the (month)(year) minutes, and reports as presented below. Moved by , seconded by . Motion Failed/Carried.

New Business

• === MEC Grant (10 min)===
• Discussion notes:
  • $6,000 with an additional credit for Spoke material purchased at MEC!

• Motion: To ___. Moved by , seconded by . Motion Failed/Carried.
• Action Items: name will ____ by (date).

OHS Policy (10 min)

• Discussion notes:
  • Review policy document for OHS program

• OHS Policy/ Draft

• Motion: To ___. Moved by , seconded by . Motion Failed/Carried.
• Action Items: name will ____ by (date).

Current & Completed Business

Updates on Action Items From Previous Meeting (5 min)

• Everyone log your 2016 board volunteer hours for the past month.- this document is outdated. New document for 2017?
• Everyone sign reports that you have reviewed each month.
• Committee Chairpersons to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.

Logistics for Next Meeting

• Date: March 13th
• Location: Room 113, Educatio South
• Chair:
• Minute-taker:
• Food by:
• Regrets:

In Camera Session (45 min)

• Motion: To go in camera. Moved by , seconded by . Motion Failed/Carried.
• Please list how long you believe your topic will take to discuss:
  • Nancy to lead discussion

• Motion: To close the in camera discussion. Moved by , seconded by . Motion Failed/Carried.

Adjournment

• Motion: To adjourn the meeting. Moved by , seconded by . Motion Failed/Carried.