Board Minutes February 2017: Difference between revisions

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(Created page with "'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.''''' == EBC Board Meeting Minutes for (month)(year) == Boa...")
 
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Board meetings are open to the EBC members and the public.
Board meetings are open to the EBC members and the public.


* Location:  
* Location: * Location: room 113 [http://www.campusmap.ualberta.ca/?l=53.523734163366676,-113.52514466156002&z=16&c=&campus=south_campus&dirA=9305%20111%20avenue%2C%20edmonton&dirB=Education%20Centre%20South%20(ED)&dirAPos=&dirBPos=53.523278%2C-113.523467&travel=BICYCLING Education South], University of Alberta
* Start Time:
* Start Time: 6:30pm


Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!
Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!
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**
**


== Approval of Minutes & Reports (__ min) ==
== Approval of Minutes & Reports (5 min) == [[January Minutes http://edmontonbikes.ca/w/Board_Minutes_January_2017]]
* The following motion is formed as a "[http://msue.anr.msu.edu/news/is_a_consent_agenda_right_for_your_board consent] [http://www.help4nonprofits.com/UseItToday/UseItToday-Consent_Agenda.htm agenda]" -- a method of lumping agenda items that need formal board approval but are routine in nature into one motion. Items such as meeting minutes, routine correspondence, changes in policy or other matters can be bundled together and approved all at once by adopting the consent agenda in one motion.  
* The following motion is formed as a "[http://msue.anr.msu.edu/news/is_a_consent_agenda_right_for_your_board consent] [http://www.help4nonprofits.com/UseItToday/UseItToday-Consent_Agenda.htm agenda]" -- a method of lumping agenda items that need formal board approval but are routine in nature into one motion. Items such as meeting minutes, routine correspondence, changes in policy or other matters can be bundled together and approved all at once by adopting the consent agenda in one motion.  
* <span style="background: yellow;">Motion:</span> To approve the (month)(year) minutes, and reports as presented below. Moved by , seconded by . '''Motion Failed/Carried.'''
* <span style="background: yellow;">Motion:</span> To approve the (month)(year) minutes, and reports as presented below. Moved by , seconded by . '''Motion Failed/Carried.'''


=== President's Report ===
=== President's Report ===
*[President's Report (Month) (Year)]  
*[President's Report (Jan) (2017) [[Janaury Report https://docs.google.com/document/d/1avUk0JR-dhwi-l7Iqb3RneFVCAfuh1QNwfjTSxkLV6o/edit?ts=5894e6b3]]]  


=== Treasurer's Report ===
=== Treasurer's Report ===
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=== H.R. Committee Report ===
=== H.R. Committee Report ===
*[H.R. Committee Report (Month) (Year)]
*[H.R. Committee Report (Jan) (2017) [[Draft Positions https://docs.google.com/document/d/1qGnEcGyeRUfYWxztndUR5_U-7P2qxyk8jBvDHr0epMQ/edit]]]


=== Policy Committee Report ===
=== Policy Committee Report ===
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=== Strategic Planning Committee Report ===
=== Strategic Planning Committee Report ===
*[Strategic Planning Committee Report (Month) (Year)]
*[Strategic Planning Committee Report (Jan) (2017) [[January Meeting Notes https://docs.google.com/document/d/1ZkIrYjgaWRpBgF8y2zCbMd2JNxdtV-NlZSeDEHckKqI/edit?ts=588a9200]]]


=== ____ Report ===
*




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*
*


=== Business Item 1 (__ min)===
=== MEC Grant (10 min)===
*
*
* Discussion notes:
* Discussion notes:
**
** $6,000 with an additional credit for Spoke material purchased at MEC!
**
**


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* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date).
* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date).


=== Business Item 2 (__ min)===
=== Updated position descriptions (30 min)===
*
*
* Discussion notes:
* Discussion notes:
**
** Review the EBC org. chart and definition of job roles
**
**


== Logistics for Next Meeting ==
== Logistics for Next Meeting ==
* Date:  
* Date: March 13th
* Location:  
* Location: Room 113, Educatio South
* Chair:  
* Chair:  
* Minute-taker:  
* Minute-taker:  

Revision as of 22:14, 6 February 2017

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

EBC Board Meeting Minutes for (month)(year)

Board meetings are open to the EBC members and the public.

  • Location: * Location: room 113 Education South, University of Alberta
  • Start Time: 6:30pm

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

  • Meeting Chair:
  • Minute-taker:
  • Food by:
  • Board attendance:
  • Staff attendance:
  • Regrets:
  • Absent:
  • Guests:

Call to Order

  • Meeting called to order by at pm.

Approval of Agenda

  • Motion: To approve this (month) agenda. Moved by , seconded by . Motion Failed/Carried.

New Business

New Business Item 1 (__ min)

  • Discussion notes:
  • Motion: To ___. Moved by , seconded by . Motion Failed/Carried.
  • Action Items: name will ____ by (date).

New Business Item 2 (__ min)

  • Discussion notes:

== Approval of Minutes & Reports (5 min) == January Minutes http://edmontonbikes.ca/w/Board_Minutes_January_2017

  • The following motion is formed as a "consent agenda" -- a method of lumping agenda items that need formal board approval but are routine in nature into one motion. Items such as meeting minutes, routine correspondence, changes in policy or other matters can be bundled together and approved all at once by adopting the consent agenda in one motion.
  • Motion: To approve the (month)(year) minutes, and reports as presented below. Moved by , seconded by . Motion Failed/Carried.

President's Report

Treasurer's Report

  • [Treasurer's Report (Month) (Year)]

Executive Director's Report

  • [ED Report (Month) (Year)]

BikeWorks Report

  • [BikeWorks Report (Month) (Year)]

Advocacy Committee Report

  • [Advocacy Committee Report (Month) (Year)]

H.R. Committee Report

Policy Committee Report

  • [Policy Committee Report (Month) (Year)]

Strategic Planning Committee Report


Current & Completed Business

Updates on Action Items From Previous Meeting (5 min)

  • Everyone log your 2015 board volunteer hours for the past month.
  • Everyone sign reports that you have reviewed each month.
  • Committee Chairpersons to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.

COMPLETED

MEC Grant (10 min)

  • Discussion notes:
    • $6,000 with an additional credit for Spoke material purchased at MEC!
  • Motion: To ___. Moved by , seconded by . Motion Failed/Carried.
  • Action Items: name will ____ by (date).

Updated position descriptions (30 min)

  • Discussion notes:
    • Review the EBC org. chart and definition of job roles

Logistics for Next Meeting

  • Date: March 13th
  • Location: Room 113, Educatio South
  • Chair:
  • Minute-taker:
  • Food by:
  • Regrets:

In Camera Session (__ min)

  • Motion: To go in camera. Moved by , seconded by . Motion Failed/Carried.
  • Please list how long you believe your topic will take to discuss:
  • Motion: To close the in camera discussion. Moved by , seconded by . Motion Failed/Carried.

Adjournment

  • Motion: To adjourn the meeting. Moved by , seconded by . Motion Failed/Carried.
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