Board Minutes February 2017: Difference between revisions
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'''''These minutes | '''''These minutes were approved at the [[Board Minutes March 2017|March 2017]] board meeting.''''' | ||
== EBC Board Meeting Minutes for (month)(year) == | == EBC Board Meeting Minutes for (month)(year) == | ||
Line 5: | Line 5: | ||
Board meetings are open to the EBC members and the public. | Board meetings are open to the EBC members and the public. | ||
* Location: room 113 [http://www.campusmap.ualberta.ca/?l=53.523734163366676,-113.52514466156002&z=16&c=&campus=south_campus&dirA=9305%20111%20avenue%2C%20edmonton&dirB=Education%20Centre%20South%20(ED)&dirAPos=&dirBPos=53.523278%2C-113.523467&travel=BICYCLING Education South], University of Alberta | |||
* Start Time: 6:30pm | * Start Time: 6:30pm | ||
Line 11: | Line 11: | ||
== Attendance == | == Attendance == | ||
* Meeting Chair: | * Meeting Chair: Geoff Hansen | ||
* Minute-taker: | * Minute-taker: Michael | ||
* Food by: | * Food by: | ||
* Board attendance: | * Board attendance: Adrian, Nancy, Alexis, Jeff, Jeremy, Jonathan, Jasmine | ||
* Staff attendance: | * Staff attendance: | ||
* Regrets: | * Regrets: | ||
Line 21: | Line 21: | ||
== Call to Order == | == Call to Order == | ||
* Meeting called to order by | * Meeting called to order by Geoff at 6:35 pm. | ||
== | == Logistics for Next Meeting == | ||
* | * Date: March 13th | ||
* Location: Room 113 Education South | |||
* Chair: | |||
* Minute-taker: Derek | |||
* Food by: | |||
== Approval of Minutes | == Approval of Agenda, Minutes, Reports (5 min) == | ||
{{Motion | |||
|motion=To approve this February agenda, the January 2017 minutes, and reports as presented below. | |||
|first= Jonathan | |||
|second= Nancy | |||
|yes= 9 | |||
|no=0 | |||
|abstain=0 | |||
|result= | |||
}} | |||
Questions on Charitable Status report: did CS approve their finances, Dan will provide. They were approved prior to getting status. Jasmine asked about why only ESA, and suggested it could be a pilot and extended to other faculties or groups. | |||
Question about Finances, bookkeeper putting in lots of hours? Jeff will meet with her to make sure she has everything she needs and engage with her on including salaries and other questions. Probably due to her being new. Jonathan and Chris to attend in person or on phone. | |||
Comment by Nancy about timing of reports, all in but need more time for board members to be read. | |||
=== President's Report - Jon === | |||
*[https://docs.google.com/document/d/1avUk0JR-dhwi-l7Iqb3RneFVCAfuh1QNwfjTSxkLV6o/edit?ts=5894e6b3 President's Report Jan 2017] | |||
=== Treasurer's Report - Geoff === | |||
* | *[[https://docs.google.com/document/d/1ujgYyNO9a5oXtMRYU4PFR40XC0_WOB-Eu12-SJKYepc/edit Treasurer's Report Jan 2017] | ||
=== Executive Director's Report - Chris === | |||
* | *[ED Report (Month) (Year)] | ||
=== | === H.R. Committee Report - Nancy === | ||
* | *[https://docs.google.com/document/d/1GuLwqvSFPS7lgvU0nVjrYUKJ3tcX_7CdFfjAEKahw5s/edit H.R. Committee Report Jan 2017] | ||
=== Policy Committee Report - Dan === | |||
* | *[Policy Committee Report (Month) (Year)] | ||
=== Strategic Planning Committee Report - Derek === | |||
*[https://docs.google.com/document/d/1ZkIrYjgaWRpBgF8y2zCbMd2JNxdtV-NlZSeDEHckKqI/edit?ts=588a9200 Strategic Planning Committee Report Jan 2017] | |||
*[https://docs.google.com/document/d/1p1NlKgYE4hA8QiAYqkyaB675s3yoXGat4eyg1xE51gg/edit Strategic Planning Committee Report Jan 2017] | |||
=== Finance Committee Report - === | |||
*[ [https://docs.google.com/a/edmontonbikes.ca/document/d/1wsy5HIU3xB_JD9ForpNd2ESw8yI5gLnVEwtjCLqcvUY/edit?usp=drive_web Charitable Status Committee Report Feb 2017] | |||
=== | === Membership Committee Report - === | ||
*[ | *[Strategic Planning Committee Report (Month) (Year)] | ||
=== | == Current Business == | ||
=== | === Business Item 1: OHS Policy (10 min)=== | ||
*[ | * [https://docs.google.com/a/edmontonbikes.ca/document/d/1G6naSF1VISsW6pfFVeOrLCVCzuaDz6hpwHS0HAzYSs8/edit?usp=sharing (draft) Strategic Occupational Health and Safety Plan] | ||
* Discussion notes: Nancy, Chris, Adrian met with the consultant Dan. First part of plan to come up OHS policy. Dan gave samples. | |||
Nancy distributed a boilerplate document in draft from provincial requirements. Keep safe, everyone accountable. May have to change performance requirements re: responsibility of ED | |||
Biggest challenge with Dan is too much information and all ten steps. Asking for approval of this today with some changes. | |||
Second piece is hazard assessment nights, Monday 02-27 BWN, Tuesday 02-28 BWS, more people the better. | |||
Adrian sent Chris a blurb but haven’t seen an email back. | |||
Nancy to follow up with Chris on communication for this; and snacks. | |||
After that, look at hazard assessment, going baby steps | |||
Question: how many people are helpful? Will work in pairs, more the better e.g. 20. | |||
Discussion notes: | |||
Review policy document for OHS program | |||
Tweaks to signing authority including board and ED; wording re: ED | |||
=== | {{Motion | ||
|motion= To approve the policy as it stands | |||
|first= Jeremy | |||
|second= Jonathan | |||
|yes= 9 | |||
|no=0 | |||
|abstain=0 | |||
|result= | |||
}} | |||
= | * <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date). | ||
=== | == New Business == | ||
=== | === New Business Item 1: New Director Appointment - Alexey Kalinin (all - 5 min)=== | ||
* | * | ||
* Discussion notes: | |||
{{Motion | |||
|motion= To ratify the nomination of Alexey Kalinin and appoint Mr. Kalinin to the EBC Board of Directors. | |||
|first= Jonathan | |||
|second= Adrian | |||
|yes= 9 | |||
|no=0 | |||
|abstain=0 | |||
|result= | |||
}} | |||
* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date). | |||
== | === New Business Item 2: MEC Grant and BWN Theft update, Jonathan (5 min)=== | ||
* Discussion notes: | |||
**$6,000 with an additional credit for Spoke material purchased at MEC! | |||
Jonathan will communicate with Chris and Molly how to acknowledge | |||
== <i>In Camera</i> Session == | |||
{{Motion | |||
|motion=To go <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i>. | |||
|first= Jasmine | |||
|second= Nancy | |||
|yes=9 | |||
|no=0 | |||
|abstain=0 | |||
|result= | |||
}} | |||
* Please list how long you believe your topic will take to discuss: | |||
** (45 min) | |||
{{Motion | |||
|motion=To close the <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i> discussion. | |||
|first= Nancy | |||
|second= Jeremy | |||
|yes= 9 | |||
|no=0 | |||
|abstain=0 | |||
|result= | |||
= | }} | ||
== Adjournment == | == Adjournment == | ||
{{Motion | |||
|motion=To adjourn the meeting at 9:00 pm. | |||
|first= Jonathan | |||
|second= Nancy | |||
|yes=9 | |||
|no=0 | |||
|abstain=0 | |||
|result= | |||
}} | |||
[[Category:minutes]] | [[Category:minutes]] | ||
[[Category: | [[Category:2016-2017 Board minutes]] |
Latest revision as of 09:51, 11 November 2017
These minutes were approved at the March 2017 board meeting.
EBC Board Meeting Minutes for (month)(year)
Board meetings are open to the EBC members and the public.
- Location: room 113 Education South, University of Alberta
- Start Time: 6:30pm
Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!
Attendance
- Meeting Chair: Geoff Hansen
- Minute-taker: Michael
- Food by:
- Board attendance: Adrian, Nancy, Alexis, Jeff, Jeremy, Jonathan, Jasmine
- Staff attendance:
- Regrets:
- Absent:
- Guests:
Call to Order
- Meeting called to order by Geoff at 6:35 pm.
Logistics for Next Meeting
- Date: March 13th
- Location: Room 113 Education South
- Chair:
- Minute-taker: Derek
- Food by:
Approval of Agenda, Minutes, Reports (5 min)
To approve this February agenda, the January 2017 minutes, and reports as presented below. | ||
Moved: | Jonathan | |
Seconded: | Nancy |
Aye | No | Abstain |
---|---|---|
9 | 0 | 0 |
Carried |
Questions on Charitable Status report: did CS approve their finances, Dan will provide. They were approved prior to getting status. Jasmine asked about why only ESA, and suggested it could be a pilot and extended to other faculties or groups. Question about Finances, bookkeeper putting in lots of hours? Jeff will meet with her to make sure she has everything she needs and engage with her on including salaries and other questions. Probably due to her being new. Jonathan and Chris to attend in person or on phone. Comment by Nancy about timing of reports, all in but need more time for board members to be read.
President's Report - Jon
Treasurer's Report - Geoff
Executive Director's Report - Chris
- [ED Report (Month) (Year)]
H.R. Committee Report - Nancy
Policy Committee Report - Dan
- [Policy Committee Report (Month) (Year)]
Strategic Planning Committee Report - Derek
Finance Committee Report -
Membership Committee Report -
- [Strategic Planning Committee Report (Month) (Year)]
Current Business
Business Item 1: OHS Policy (10 min)
- (draft) Strategic Occupational Health and Safety Plan
- Discussion notes: Nancy, Chris, Adrian met with the consultant Dan. First part of plan to come up OHS policy. Dan gave samples.
Nancy distributed a boilerplate document in draft from provincial requirements. Keep safe, everyone accountable. May have to change performance requirements re: responsibility of ED Biggest challenge with Dan is too much information and all ten steps. Asking for approval of this today with some changes. Second piece is hazard assessment nights, Monday 02-27 BWN, Tuesday 02-28 BWS, more people the better. Adrian sent Chris a blurb but haven’t seen an email back. Nancy to follow up with Chris on communication for this; and snacks. After that, look at hazard assessment, going baby steps Question: how many people are helpful? Will work in pairs, more the better e.g. 20. Discussion notes: Review policy document for OHS program Tweaks to signing authority including board and ED; wording re: ED
To approve the policy as it stands | ||
Moved: | Jeremy | |
Seconded: | Jonathan |
Aye | No | Abstain |
---|---|---|
9 | 0 | 0 |
Carried |
- Action Items: name will ____ by (date).
New Business
New Business Item 1: New Director Appointment - Alexey Kalinin (all - 5 min)
- Discussion notes:
To ratify the nomination of Alexey Kalinin and appoint Mr. Kalinin to the EBC Board of Directors. | ||
Moved: | Jonathan | |
Seconded: | Adrian |
Aye | No | Abstain |
---|---|---|
9 | 0 | 0 |
Carried |
- Action Items: name will ____ by (date).
New Business Item 2: MEC Grant and BWN Theft update, Jonathan (5 min)
- Discussion notes:
- $6,000 with an additional credit for Spoke material purchased at MEC!
Jonathan will communicate with Chris and Molly how to acknowledge
In Camera Session
To go in camera. | ||
Moved: | Jasmine | |
Seconded: | Nancy |
Aye | No | Abstain |
---|---|---|
9 | 0 | 0 |
Carried |
- Please list how long you believe your topic will take to discuss:
- (45 min)
To close the in camera discussion. | ||
Moved: | Nancy | |
Seconded: | Jeremy |
Aye | No | Abstain |
---|---|---|
9 | 0 | 0 |
Carried |
Adjournment
To adjourn the meeting at 9:00 pm. | ||
Moved: | Jonathan | |
Seconded: | Nancy |
Aye | No | Abstain |
---|---|---|
9 | 0 | 0 |
Carried |