Board Minutes February 2015: Difference between revisions
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* Location: Room 113 Education South, U of A | * Location: Room 113 Education South, U of A | ||
* Start Time: | * Start Time: 6:30pm | ||
Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you! | Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you! | ||
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== Logistics for Next Meeting == | == Logistics for Next Meeting == | ||
* Date: | * Date: Wed March 18, 2015 | ||
* Location: | * Location: Rm 113 Ed South | ||
* Chair: | * Chair: | ||
* Minute-taker: | * Minute-taker: Geoff | ||
* Food by: | * Food by: | ||
== Logistics for Next, Next Meeting == | |||
* Date: Wed April 15 OR 22, 2015 (ask Michelle if 22 is possible?) | |||
* Location: Rm 113 Ed South | |||
* Chair: | |||
* Minute-taker: | |||
* Food by: | |||
== Approval of Agenda, Minutes, Reports (5 min) == | == Approval of Agenda, Minutes, Reports (5 min) == | ||
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=== Executive Director's Report === | === Executive Director's Report === | ||
*[https://docs.google.com/a/edmontonbikes.ca/document/d/1K_LnmHWGwuhiYxy_84dqgCCOL9hpGl8wZImh8ybE1rc/edit ED Report | *[https://docs.google.com/a/edmontonbikes.ca/document/d/1K_LnmHWGwuhiYxy_84dqgCCOL9hpGl8wZImh8ybE1rc/edit ED Report Jan 2015] - submitted by Chris Feb 7 | ||
=== BikeWorks Report === | === BikeWorks Report === | ||
*[https://docs.google.com/a/edmontonbikes.ca/document/d/1GMREKWOFZ7iw-_TXrsD4Sm7ASGHkrpSW-fi61NUYRQs/edit BikeWorks Report | *[https://docs.google.com/a/edmontonbikes.ca/document/d/1GMREKWOFZ7iw-_TXrsD4Sm7ASGHkrpSW-fi61NUYRQs/edit BikeWorks Report Jan 2015] - submitted by Coreen Feb 5 | ||
=== Advocacy Committee Report === | === Advocacy Committee Report === | ||
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=== H.R. Committee Report === | === H.R. Committee Report === | ||
*[H.R. Committee Report (Month) (Year)] | *[H.R. Committee Report (Month) (Year)] | ||
*Updated HR Terms of Reference | |||
*[https://docs.google.com/a/edmontonbikes.ca/document/d/1Fy4HGlkoobFnj0WSYn9Hksy6kEZfRrH3fcQ046tdcr8/edit DRAFT Conflict of Interest Policy] for approval | |||
=== Policy Committee Report === | === Policy Committee Report === | ||
*[Policy Committee Report (Month) (Year)] | *[Policy Committee Report (Month) (Year)] | ||
*[https://docs.google.com/a/edmontonbikes.ca/document/d/1fU9F8y73crEsMnAEEoW7ZAStzY_eFEHKwnVXa6mj0A0/edit DRAFT Social Media Policy] for approval | |||
=== Strategic Planning Committee Report === | === Strategic Planning Committee Report === | ||
*[Strategic Planning Committee Report (Month) (Year)] | *[Strategic Planning Committee Report (Month) (Year)] | ||
== Current & Completed Business == | == Current & Completed Business == | ||
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=== | === New Hires and Office Space (10 min)=== | ||
* | * From Chris' report. | ||
* https://docs.google.com/a/edmontonbikes.ca/ | * Hiring selection committee will be composed of Nancy, Chris, Coreen. Do we have the authority to hire, or should we make a recommendation to the board (via e-mail?) for approval? Of just the person, or of an offer letter/contract? | ||
** Interviews scheduled for February 17; this decision must be made before then. | |||
* We can rent the 183 sqft office space connected to BWS for an extra $250/mo (including NNN). | |||
** Anna calculates that rental for Mar-Aug ($1,500) would affect our [https://docs.google.com/a/edmontonbikes.ca/spreadsheets/d/10qoXbRCDU3urMdMCIGMJ59MMXLM9P50SceLgCPeCSBo/edit#gid=626067039 overall FY2015 budget] by creating a net $1,076 deficit. | |||
* Discussion notes: | * Discussion notes: | ||
** | ** | ||
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* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date). | * <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date). | ||
=== | === Social Media Policy for Approval (10 min) - Dan === | ||
* | * | ||
* Discussion notes: | * Discussion notes: | ||
** | ** | ||
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* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date). | * <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date). | ||
== | === Director Responsibilities and Committees (15 min) - Jon === | ||
* Review and confirm decision of committee structure | |||
* | |||
* Discussion notes: | * Discussion notes: | ||
** | ** | ||
** | ** | ||
=== | == New Business == | ||
* | |||
=== New Business Item 1 (__ min)=== | |||
* | |||
* Discussion notes: | * Discussion notes: | ||
** | ** | ||
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* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date). | * <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date). | ||
=== | === Board Planning Session (15 min) - Jon === | ||
* | * | ||
* Discussion notes: | * Discussion notes: | ||
** | ** | ||
** | ** | ||
== <i>In Camera</i> Session (__ min)== | == <i>In Camera</i> Session (__ min)== | ||
* <span style="background: yellow;">Motion:</span> To go <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i>. Moved by , seconded by . '''Motion Failed/Carried.''' | * <span style="background: yellow;">Motion:</span> To go <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i>. Moved by , seconded by . '''Motion Failed/Carried.''' | ||
* Please list how long you believe your topic will take to discuss: | * Please list how long you believe your topic will take to discuss: | ||
** | ** Conflict of Interest Policy (15 min) | ||
** | ** | ||