Bike Edmonton

Board Minutes February 2014: Difference between revisions

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Board Minutes February 2014 (view source)

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* Time keeper: Bernadette
* Time keeper: Bernadette
* Food by: Chris Corrigan
* Food by: Chris Corrigan
* Board attendance: Sarah, Doug, Matt, Bernadette, Kristen, Caylie, Steve (6:40), Derek (6:40)
* Board attendance: Sarah, Doug, Matt, Bernadette, Kristen, Caylie, Steve (6:40), Derek (6:40), Chris Corrigan (6:44)
* Staff attendance: Coreen (6:40)
* Staff attendance: Coreen (6:40)
* Regrets: Leila, Chris Chan,  
* Regrets: Leila, Chris Chan,  
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== Approval of Agenda ==
== Approval of Agenda ==
* <span style="background: yellow;">Motion:</span> To approve agenda. Motioned by . Seconded by . '''Motion Failed/Carried.'''


== Approval of Last Month's Minutes ==
== Approval of Last Month's Minutes ==
* <span style="background: yellow;">Motion:</span> To approve January 2014 minutes. Motioned by . Seconded by . '''Motion Failed/Carried.'''
== Logistics for Next Meeting ==
* Date: Wed March 19
* Location: room 262, Ed South, U of A
* Chair:
* Minute-taker: (not Anna as she will be absent on Mar 19)
* Food by: Leila


== Reports ==
== Reports ==
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* [https://docs.google.com/a/edmontonbikes.ca/document/d/1sovqBZiCOCiadi_U6A49r7ZblRC8Wcx0sI2CFnWZg1Q/edit#heading=h.tfioge1ewak5 ED December 2013 Report] covering Dec 18-31, submitted Jan 21, therefore be reviewed at Feb meeting.  
* [https://docs.google.com/a/edmontonbikes.ca/document/d/1sovqBZiCOCiadi_U6A49r7ZblRC8Wcx0sI2CFnWZg1Q/edit#heading=h.tfioge1ewak5 ED December 2013 Report] covering Dec 18-31, submitted Jan 21, therefore be reviewed at Feb meeting.  
* [https://docs.google.com/a/edmontonbikes.ca/document/d/1ijU_bBw4MpxKq43l1UpL9P9JzI2kZuDrZgEsG0ZEAek/edit#heading=h.tfioge1ewak5 ED January 2014 Report] covering Jan 1-30, submitted Feb 10
* [https://docs.google.com/a/edmontonbikes.ca/document/d/1ijU_bBw4MpxKq43l1UpL9P9JzI2kZuDrZgEsG0ZEAek/edit#heading=h.tfioge1ewak5 ED January 2014 Report] covering Jan 1-30, submitted Feb 10
* Discussion notes:
**
**
* <span style="background: yellow;">Motion:</span> To return/approve the December 2013 and January 2014 ED reports as presented. Motioned by . Seconded by . '''Motion Failed/Carried.'''
* <span style="background: lime;">Action Items:</span> '''Name''' will... by (deadline)


=== BikeWorks Report (5 min)===
=== BikeWorks Report (5 min)===
[https://docs.google.com/a/edmontonbikes.ca/document/d/1WdtbDYaTktzSSASp9OeoNnNejC0E11VsrF_hzFvp-ag/edit BikeWorks Manager January 2014 Report] covering Jan 1-30, submitted Feb 6
[https://docs.google.com/a/edmontonbikes.ca/document/d/1WdtbDYaTktzSSASp9OeoNnNejC0E11VsrF_hzFvp-ag/edit BikeWorks Manager January 2014 Report] covering Jan 1-30, submitted Feb 6
* Discussion notes:
** Anna: ad-hoc Volunteer Appreciation Party committee? Before or after BWS opening?
**
* <span style="background: yellow;">Motion:</span> To return/approve the January 2014 BikeWorks report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.'''
* <span style="background: lime;">Action Items:</span> '''Name''' will... by (deadline)


=== Strategic Planning Committee Report (5 min)===
=== Strategic Planning Committee Report (5 min)===
[http://edmontonbikes.ca/w/February_2014_Strategic_Planning_Committee_Meeting_Notes February 2014 Strategic Planning Committee Meeting Notes]
[http://edmontonbikes.ca/w/February_2014_Strategic_Planning_Committee_Meeting_Notes February 2014 Strategic Planning Committee Meeting Notes]
* Discussion notes:
 
**
=== Policy Committee Report (10 min)===
[https://docs.google.com/a/edmontonbikes.ca/document/d/1ZH1lcmQFLguXmUsKgE2GqcuIou1UJRN6oJsKv6o73L0/edit Policy Committee Report February 2014]
 
* <span style="background: yellow;">Bernadette</span> moves to adopt agenda, minutes, and 5 reports, Matt seconds. Carried.
 
== New Business ==
 
=== Overview of the spoke program with Phil - 6:45pm (25 min)===
* EBC website info about the spoke: [http://edmontonbikes.ca/services/youth-adapted-services/the-spoke/ http://edmontonbikes.ca/services/youth-adapted-services/the-spoke/]
* The spoke facebook page: [https://www.facebook.com/TheSpokeEBC https://www.facebook.com/TheSpokeEBC]
* [https://drive.google.com/a/edmontonbikes.ca/?tab=mo#folders/0ByPA_mxTBvz1b281bU5hcmlpbms Internal folder for the spoke] on google drive, notably the [https://docs.google.com/a/edmontonbikes.ca/presentation/d/1cF7EVtxkft7vg2GLC5uIl3953h5z3HMSTn2ltd4EDjQ/edit#slide=id.gf83021e6_097 volunteer orientation presentation].
* Phil present to discuss The Spoke:
** Creating more community amongst volunteers, creating more connections with agencies and groups (incl. school system), new logos (with head badge)
**
**


* <span style="background: yellow;">Motion:</span> To return/approve the February 2014 Strategic Planning Committee report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.'''
* <span style="background: yellow;">Motion:</span> To   . Motioned by . Seconded by . '''Motion Failed/Carried.'''
* <span style="background: lime;">Action Items:</span> '''Name''' will... by (deadline)
* <span style="background: lime;">Action Items:</span> '''Name''' will... by (deadline)


=== Policy Committee Report (10 min)===
===Adaptive Bikes (10 min)===
[https://docs.google.com/a/edmontonbikes.ca/document/d/1ZH1lcmQFLguXmUsKgE2GqcuIou1UJRN6oJsKv6o73L0/edit Policy Committee Report February 2014]
* Request from Janine
 
=== EBC name change (15 min)===
* The name "Edmonton Bicycle Commuters Society" (no apostrophe in our name, I just learned!) may not fully reflect what our organization does, or who it does it for. We have sent out a poll to our membership for suggestions for an updated name, and they include:
** Edmonton Bikes
** Bike Edmonton
** ?
* If the board can decide on a preferred name, we will need a special resolution for members to vote on the name change. Perhaps this could be done at the opening of BWS?
* Discussion notes:
* Discussion notes:
**
**
**
**


* <span style="background: yellow;">Motion:</span> To approve the February 2014 Policy Committee report as presented. Motioned by . Seconded by . '''Motion Failed/Carried.'''
* <span style="background: yellow;">Motion:</span> To   . Motioned by . Seconded by . '''Motion Failed/Carried.'''
* <span style="background: yellow;">Motion:</span> To approve the [https://docs.google.com/a/edmontonbikes.ca/document/d/1ndZk0RqV85WtBVEDRi3Jid7FsvA0llT1UV4oa6tjZdY/edit Policy Development and Implementation policy] as presented. Motioned by . Seconded by . '''Motion Failed/Carried.'''
* <span style="background: lime;">Action Items:</span> '''Name''' will... by (deadline)
* <span style="background: lime;">Action Items:</span> '''Name''' will... by (deadline)


Bernadette moves to adopt agenda, minutes, and 5 reports, Matt seconds. Carried.
===Ad-hoc volunteer appreciation committee===
* Anna: ad-hoc Volunteer Appreciation Party committee? Before or after BWS opening?
 
===Policy Development and Implementation policy===
* <span style="background: yellow;">Motion:</span> To approve the [https://docs.google.com/a/edmontonbikes.ca/document/d/1ndZk0RqV85WtBVEDRi3Jid7FsvA0llT1UV4oa6tjZdY/edit Policy Development and Implementation policy] as presented. Motioned by . Seconded by . '''Motion Failed/Carried.'''


== Current & Completed Business ==
== Current & Completed Business ==
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* <span style="background: lime;">Action Items:</span> '''Name''' will... by (deadline)
* <span style="background: lime;">Action Items:</span> '''Name''' will... by (deadline)


== New Business ==
== Logistics for Next Meeting ==
 
* Date: Wed March 19
=== Overview of the spoke program with Tara, Phil - 6:45pm (25 min)===
* Location: room 262, Ed South, U of A
* EBC website info about the spoke: [http://edmontonbikes.ca/services/youth-adapted-services/the-spoke/ http://edmontonbikes.ca/services/youth-adapted-services/the-spoke/]
* Chair:
* The spoke facebook page: [https://www.facebook.com/TheSpokeEBC https://www.facebook.com/TheSpokeEBC]
* Minute-taker: (not Anna as she will be absent on Mar 19)
* [https://drive.google.com/a/edmontonbikes.ca/?tab=mo#folders/0ByPA_mxTBvz1b281bU5hcmlpbms Internal folder for the spoke] on google drive, notably the [https://docs.google.com/a/edmontonbikes.ca/presentation/d/1cF7EVtxkft7vg2GLC5uIl3953h5z3HMSTn2ltd4EDjQ/edit#slide=id.gf83021e6_097 volunteer orientation presentation].
* Food by: Leila
* Discussion notes:
**
**
 
* <span style="background: yellow;">Motion:</span> To    . Motioned by . Seconded by . '''Motion Failed/Carried.'''
* <span style="background: lime;">Action Items:</span> '''Name''' will... by (deadline)
 
===Adaptive Bikes (10 min)===
* Request from Janine
 
=== EBC name change (15 min)===
* The name "Edmonton Bicycle Commuters Society" (no apostrophe in our name, I just learned!) may not fully reflect what our organization does, or who it does it for. We have sent out a poll to our membership for suggestions for an updated name, and they include:
** Edmonton Bikes
** Bike Edmonton
** ?
* If the board can decide on a preferred name, we will need a special resolution for members to vote on the name change. Perhaps this could be done at the opening of BWS?
* Discussion notes:
**
**
 
* <span style="background: yellow;">Motion:</span> To    . Motioned by . Seconded by . '''Motion Failed/Carried.'''
* <span style="background: lime;">Action Items:</span> '''Name''' will... by (deadline)


== <i>In Camera</i> Session (__ min)==
== <i>In Camera</i> Session (__ min)==
Caylie.gnyra
133

edits

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