Board Minutes February 2013

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

EBC Board Meeting Minutes for February 2013

Board meetings are open to the public.

• Location: Education South 327, University of Alberta
• Start Time: 6:30pm

Please RSVP to board@edmontonbikes.ca if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair: Micah
• Minute-taker:
• Food by: Adam
• Board attendance:
• Staff attendance:
• Regrets: Bern, Justin, Sarah
• Absent:
• Guests:

Call to Order

• Meeting called to order by at pm.

Approval of Agenda

• Motion: To approve agenda by . Seconded by .

Approval of Last Month's Minutes

• Motion: to approve (month)(year) minutes by . Seconded by .

Date, Location & Food for Next Meeting

• Date: 20 March
• Location: Ed S 327
• Food:

NB - the facilitator at the Feb 20th bike lanes consultation mentioned there would be a "final consultation" on April 17th, which is scheduled as a board meeting --Adam

Reports

President's Report (__ min)

President's Report

Met with Anna Vesala to finalize board job descriptions. Coordinated press release and media availability with Chris Chan on the same day.

Wrote up SMART goal for BWN. On Google Drive.

Attended both public consultations for the 2013 on-street bike routes. The one at Hazeldean School on Feb. 12 and the one at Crestwood School on Feb. 20. Did several media interviews at both - Almost all TV except for one CBC radio interview on the 20th.

Feb. 6 - Gave a presentation to Oliver Community League board. Prep for the Feb. 27th event. Talked basic traffic safety, road design and Edmonton cycling stats.

Multiple phone calls and emails on the Advocacy Google Group as we gathered information and tried to stay on top of 2013 on-street bike lane issues. Unfortunately we were reacting to both Kerry Diotte and the mayor. Included calls to the mayor's chief of staff and the principal of St. Cecilia school. Sent email to my councillor and the mayor as per Chris's call to action.

Prepped for CACCL meeting on Feb. 21 for Complete Streets Strathcona. Attended the meeting as president anyways to meet the people involved and because bike lanes were on the agenda. Generally sympathetic at the community league level. Ben Henderson was there. Reiterated a lot of my points on the change in the city's agenda - quality over quantity etc.

Prepped for Feb. 27 at Oliver Community League Hall. The idea is to get a broad coalition going like we have for 83rd for 100, 102 and 105 Aves. Getting more familiar with the Prezi format.

Made some preliminary inquiries about getting Mayor Ryback of Minneapolis up to Edmonton for Bike Month, possible coordinating it with Bike to the Symphony as Bill Eddings is a Minneapolis resident.

A lot of overlap with the Advocacy Committee this month, for obvious reasons.

• Discussion notes:
• Motion:
• Action Items: Name will... by (deadline)

Treasurer's Report (__ min)

• Treasurer's Report
• Media:EBC Financial Report - January 2013.xlsx
• Media:EBC Financial Report - December 2012.xlsx
• Media:EBC Financial Report - November 2012.xlsx
• Media:EBC Financial Report - October 2012.xlsx
• Discussion notes:
• Motion:
• Action Items: Name will... by (deadline)

Executive Director's Report (__min)

Executive Director's Report February 2013

• Discussion notes:
• Motion:
• Action Items: Name will... by (deadline)

BikeWorks Report (__ min)

BikeWorks Report

• Discussion notes:
• Motion:
• Action Items: Name will... by (deadline)

Advocacy Committee Report (__ min)

Advocacy Committee Report

• Discussion notes:

EBC Advocacy Committee Meeting – Jan. 29/2013

Location – Bikeworks South Time: 7 pm In attendance: Dan Thomson, Adam Burgess, Duncan Kinney, Chris Chan on the phone Next meeting – Feb. 26, 7pm at Bikeworks South

Agenda

1. Analysis of proposed bike routes for 2013 – Brainstorm response 2. Complete Streets Edmonton – Dan will go 3. Oliver Community League bike infrastructure info session planning – talking to the board on Feb. 6 and the community session on Feb. 27 4. CACCL meeting on Feb. 21 for Complete Streets Strathcona

1. Proposed bike routes for 2013 A couple of bike buttons on 115 St. which is encouraging – good news Push for a single file sign on 115 st Feb. 12 public meeting – Hazeldean School – Duncan, Adam, Dan, Chris Chan will be there Feb. 20 – Crestwood - falls on a board meeting but Chris Chan will find community folk to make sure the cyclist voice is heard – Do we integrate frontage/access roads into the bike infrastructure What do we say when people use the access roads instead of the bike lanes EBC is going to come out against the planned bike lanes for 95 Ave between x and y in Crestwood – Modify to the route to make it better and incorporate frontage/access roads – Action Item - Chris Chan and I will contact Audra Jones and Tyler and tell them how we feel about this – we’d rather have quality infrastructure than what we’re getting

2. Complete Streets Edmonton The part that we’re concerned about is the reconstruction of streets in existing neighborhoods. Goes to council in 2013 – Opportunity for both Chris and I to speak to council about this issue – Action Item – Email Tyler Golly to keep us in the loop in regards to when this is going to council Action Item: Dan will post a recap of the night and his reaction to the session on the EBC advocacy google group Action Item – Fill out the Complete Streets Edmonton online questionnaire - http://completestreets.dialogue-app.com/phase2 - Everyone - Send Chris a note so he can put it in the newsletter

Talk about in terms of “by adopting these complete streets guidelines it will make it easier to plan and implement bike infrastructure in the future to make sure it fits together with these principles”

3. Oliver Community League bike infrastructure info session planning – talking to the board on Feb. 6 and the community session on Feb. 27 Action item – Draw up prezi with Chris on Jan. 30 Action item – Promote event through EBC and OCL channels – Create a handbill, write some copy 4. CACCL presentation for Complete Streets Strathcona Get the stats on the CACCL communities bike riding numbers from Tyler Talk about their current plans and what they’ve done which are inadequate Talk about what our plans are – a cycling friendly backbone through these communities on these routes – Ask for feedback Draw up a letter of support to get the various community leagues on board Have a slide talking about ped safety – community benefits – social benefits We need bike infrastructure grandmas and seven year olds

• Motion:
• Action Items: Name will... by (deadline)

Committee 2 Report (__ min)

Committee 2 Report

• Discussion notes:
• Motion:
• Action Items: Name will... by (deadline)

Current & Completed Business

Updates on Action Items From Previous Meeting (5 min)

• Adam will liaise about volunteer appreciation and volunteer orientation with Coreen. Reiterate that this is within her scope but remind her that she is free to run with ideas.
• Add something about retreat goals check-in to calendar building - will today (deadline) (who?)
• Paul to coordinate new signing authorities with bank.
• Anna will ask Carbon about monitors for the shop.
• Leila will liaise with Coreen to see what she would like to see in terms of OH&S; bring recommendations to the board for next meeting.
• Someone, hopefully, will review Bylaws and draft edits re: board election of members in good standing by (deadline)
• Duncan will type up and circulate the SMART goal for the financial goal.
• Duncan will contact Bikeology to initiate discussion around this year's partnership details. Staff can follow up. Board to review partnership details at Feb board meeting.
• Micah will send out info to board on how to use wiki and how to save folders/docs in Google Drive. (not done)
• Someone, hopefully, will discuss how Board can help Coreen with or take over the upcoming Volunteer Appreciation event to engage volunteers and give “face” to the board. Adam will mention that to Coreen.
• Action Items: Duncan will consolidate comments in two weeks by Feb 6th - Final review and vote at Feb meeting

Approval of HR Policy Committee TOR (5-10 min)

• Discussion notes:
• Motion:
• Action Items: Name will... by (deadline)

Business Item 2 (__ min)

• Discussion notes:
• Motion:
• Action Items: Name will... by (deadline)

New Business

New Business Item 1 (__ min)

• Discussion notes:
• Motion:
• Action Items: Name will... by (deadline)

New Business Item 2 (__ min)

• Discussion notes:
• Motion:
• Action Items: Name will... by (deadline)

In Camera Session (__ min)

• Motion:

Adjournment

• Motion: