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| Guide to [https://www.mediawiki.org/wiki/Help:Formatting formatting wiki pages]
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| == EBC Board Meeting Minutes for February 2013 ==
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| '''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''
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| * Location: Room 327, Education North, U of A campus
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| * Start Time: 6:30pm
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| * Food by: '''Duncan'''
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|
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| == Attendance ==
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| * Meeting Chair:
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| * Minute-taker: '''Sarah'''
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| * Board attendance:
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| * Staff attendance:
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| * Regrets:
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| * Absent:
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| * Guests:
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|
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| == Call to Order ==
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| * Meeting called to order by at pm.
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|
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| == Approval of Agenda ==
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| * <span style="background: yellow;">Motion: </span> To approve agenda by . Seconded by .
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|
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| == Approval of Last Month's Minutes ==
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| * <span style="background: yellow;">Motion:</span> to approve (month)(year) minutes by . Seconded by .
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|
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| == Date, Location & Food for Next Meeting ==
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| * Date:
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| * Location:
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| * Food:
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| == Reports ==
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|
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| === President's Report (5 min)===
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| [[President's Report (Month) (Year)|President's Report]]
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| * Discussion notes:
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| * <span style="background: yellow;">Motion:</span>
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| * Action Items: '''Name''' will... by (deadline)
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|
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| === Treasurer's Report (5 min)===
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| [[Treasurer's Report (Month) (Year)|Treasurer's Report]]
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| * Discussion notes:
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| * <span style="background: yellow;">Motion:</span>
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| * Action Items: '''Name''' will... by (deadline)
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|
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| === Executive Director's Report (5 min)===
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| [[ED Report (Month) (Year)|Executive Director's Report]]
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| * Discussion notes:
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| * <span style="background: yellow;">Motion:</span>
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| * Action Items: '''Name''' will... by (deadline)
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|
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| === BikeWorks Report (5 min)===
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| [[BikeWorks Report (Month) (Year)|BikeWorks Report]]
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| * Discussion notes:
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| * <span style="background: yellow;">Motion:</span>
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| * Action Items: '''Name''' will... by (deadline)
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|
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| === Retreat Committee Report (5 min)===
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| *[https://docs.google.com/a/edmontonbikes.ca/document/d/1nyE2hU6f85GZTU2gNQQyR5lIxOGPSCN9ALmLn_Wq3Og/edit Retreat Notes] and [https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0AqcZFRfj5bERdHV6YkE5YzlaQWRXSWZjWHJlY1F3amc#gid=2 Retreat Evaluations]
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| *
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| * Discussion notes:
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| * <span style="background: yellow;">Motion:</span>
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| * Action Items: '''Name''' will... by (deadline)
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|
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| === Committee 2 Report (__ min)===
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| [[Committee 2 Report (Month) (Year)|Committee 2 Report]]
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| * Discussion notes:
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| * <span style="background: yellow;">Motion:</span>
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| * Action Items: '''Name''' will... by (deadline)
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| == Current & Completed Business ==
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|
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| === Updates on Action Items From Previous Meeting (10 min)===
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| From December meeting:
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| * '''Paul''' to coordinate new signing authorities with bank.
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| *'''Duncan''' will change password for backup board email address and make passwords available to board only.
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| *'''Duncan''' will send Coreen another note of thanks and praise for another excellent report.
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| *'''Anna''' will ask Carbon about monitors for the shop.
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| * '''Leila''' will liaise with Coreen to see what she would like to see in terms of OH&S; bring recommendations to the board for next meeting.
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| * '''Unassigned''' to review Bylaws and draft edits re: board election of members in good standing by (deadline).
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| From Retreat:
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| * '''Anna''' will type up group notes from Retreat.
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| * '''Sarah''' will type up and circulate the SMART goal for the Charitable status goal.
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| * '''Duncan''' will type up and circulate the SMART goal for the financial goal.
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| * '''Justin''' will type up and circulate the SMART goal for the HR goal.
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| * '''Sarah''' will circulate the Non-Violent Communication handouts and consensus decision-making map
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| * '''Duncan''' will contact Bikeology to initiate discussion around this year's partnership details. Staff can follow up. Board to review partnership details at Feb board meeting.
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| * '''Leila''' will contact staff asking to complete a [[http://edmontonbikes.ca/w/Board_Development_Workshop_-_February_2012#Government-Management-Implementation_scale Governance-Management-Implementation chart]] to compliment the board one
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| * '''Micah''' will send out info to board on how to use wiki and how to save folders/docs in Google Drive
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| * '''Unassigned''' will discuss how Board can help Coreen with or take over the upcoming Volunteer Appreciation event to engage volunteers and give “face” to the board.
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|
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| === Board Job Descriptions (10 min)===
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| * Anna submitted final drafts for [https://docs.google.com/a/edmontonbikes.ca/document/d/1GzLKaZAm4gDgZ9iODmlFGvjAVpecpk0HuR3uTNJkIl8/edit board job description], [https://docs.google.com/a/edmontonbikes.ca/document/d/1cx5Dd9pc8QbzmcVsOqH_TNwuA_2pPHDlxdw_a9xw0TU/edit Prez] + [https://docs.google.com/a/edmontonbikes.ca/document/d/1UgXJaCL1E5dOgprvkoe3D6rv2l19V7WvRBbFE2EVTQo/edit VP] + [https://docs.google.com/a/edmontonbikes.ca/document/d/1PV4cWWS_F287bI2i2R39z3DsytMmRHloBn4ZFCsgsOQ/edit Tresurer] + [https://docs.google.com/a/edmontonbikes.ca/document/d/1BvldxZSSLwP7cTQfByjCOrVwPi7qt-1_qwXJkFYIXHI/edit Secretary], [https://docs.google.com/a/edmontonbikes.ca/document/d/1JCZ4SxjwrGPxhpl35O9l9hpXmXL6CDaVsQPoO8A_13s/edit code of conduct] and [https://docs.google.com/a/edmontonbikes.ca/document/d/1iBr1AwSV3oW0tiXIAUULYQGy6DnFuV6XDX_xwYsyw_Q/edit chairperson job description].
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| * Discussion notes:
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| * <span style="background: yellow;">Motion:</span>
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| * Action Items: '''Name''' will... by (deadline)
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|
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| === (Ethical) Funding Committee (5 min)===
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| * December meeting we passed a motion to "start an Ethical Funding Committee." Who is Chairing/bottom-lining this committee?
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| * Discussion notes:
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| * <span style="background: yellow;">Motion:</span>
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| * Action Items: '''Name''' will... by (deadline)
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|
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| === Business Item 1 (__ min)===
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| *
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| * Discussion notes:
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| * <span style="background: yellow;">Motion:</span>
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| * Action Items: '''Name''' will... by (deadline)
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|
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| === Business Item 2 (__ min)===
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| *
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| * Discussion notes:
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| * <span style="background: yellow;">Motion:</span>
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| * Action Items: '''Name''' will... by (deadline)
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| == New Business ==
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| === Vision, Mission, Values (__ min)===
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| * Adam, Bernadette, Chris Corrigan to present final draft.
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| * Discussion notes:
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| * <span style="background: yellow;">Motion:</span>
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| * Action Items: '''Name''' will... by (deadline)
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|
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| === Hand Signals for Effective Meetings (15 min)===
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| * Sarah to facilitate the group in deciding hand signals.
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| * Discussion notes:
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| * <span style="background: yellow;">Motion:</span>
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| * Action Items: '''Name''' will... by (deadline)
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|
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| === New Business Item 3 (__ min)===
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| *
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| * Discussion notes:
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| * <span style="background: yellow;">Motion:</span>
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| * Action Items: '''Name''' will... by (deadline)
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|
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| == In Camera Session (__ min)==
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| * <span style="background: yellow;">Motion:</span>
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|
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| == Adjournment ==
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| * <span style="background: yellow;">Motion:</span>
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|
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| [[Category:minutes]]
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| [[Category:2011-2012 Board minutes]]
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