Board Minutes February 2013

Guide to formatting wiki pages

EBC Board Meeting Minutes for February 2013

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

• Location: Room 327, Education North, U of A campus
• Start Time: 6:30pm
• Food by: Duncan

Attendance

• Meeting Chair:
• Minute-taker: Sarah
• Board attendance:
• Staff attendance:
• Regrets:
• Absent:
• Guests:

Call to Order

• Meeting called to order by at pm.

Approval of Agenda

• Motion: To approve agenda by . Seconded by .

Approval of Last Month's Minutes

• Motion: to approve (month)(year) minutes by . Seconded by .

Date, Location & Food for Next Meeting

• Date:
• Location:
• Food:

Reports

President's Report (5 min)

President's Report

• Discussion notes:
• Motion:
• Action Items: Name will... by (deadline)

Treasurer's Report (5 min)

Treasurer's Report

• Discussion notes:
• Motion:
• Action Items: Name will... by (deadline)

Executive Director's Report (5 min)

Executive Director's Report

• Discussion notes:
• Motion:
• Action Items: Name will... by (deadline)

BikeWorks Report (5 min)

BikeWorks Report

• Discussion notes:
• Motion:
• Action Items: Name will... by (deadline)

Retreat Committee Report (5 min)

Committee 1 Report

• Discussion notes:
• Motion:
• Action Items: Name will... by (deadline)

Committee 2 Report (__ min)

Committee 2 Report

• Discussion notes:
• Motion:
• Action Items: Name will... by (deadline)

Current & Completed Business

Updates on Action Items From Previous Meeting (10 min)

From December meeting:

• Paul to coordinate new signing authorities with bank.
• Duncan will change password for backup board email address and make passwords available to board only.
• Duncan will send Coreen another note of thanks and praise for another excellent report.
• Anna will ask Carbon about monitors for the shop.
• Leila will liaise with Coreen to see what she would like to see in terms of OH&S; bring recommendations to the board for next meeting.
• Unassigned to review Bylaws and draft edits re: board election of members in good standing by (deadline).

From Retreat:

• Anna will type up group notes from Retreat.
• Sarah will type up and circulate the SMART goal for the Charitable status goal.
• Duncan will type up and circulate the SMART goal for the financial goal.
• Justin will type up and circulate the SMART goal for the HR goal.
• Sarah will circulate the Non-Violent Communication handouts and consensus decision-making map
• Duncan will contact Bikeology to initiate discussion around this year's partnership details. Staff can follow up. Board to review partnership details at Feb board meeting.
• Leila will contact staff asking to complete a [Governance-Management-Implementation chart] to compliment the board one
• Micah will send out info to board on how to use wiki and how to save folders/docs in Google Drive
• Unassigned will discuss how Board can help Coreen with or take over the upcoming Volunteer Appreciation event to engage volunteers and give “face” to the board.

Board Job Descriptions (10 min)

• Anna submitted final drafts for board job description, Prez + VP + Tresurer + Secretary, code of conduct and chairperson job description.
• Discussion notes:
• Motion:
• Action Items: Name will... by (deadline)

(Ethical) Funding Committee (5 min)

• December meeting we passed a motion to "start an Ethical Funding Committee." Who is Chairing/bottom-lining this committee?
• Discussion notes:
• Motion:
• Action Items: Name will... by (deadline)

Business Item 1 (__ min)

• Discussion notes:
• Motion:
• Action Items: Name will... by (deadline)

Business Item 2 (__ min)

• Discussion notes:
• Motion:
• Action Items: Name will... by (deadline)

New Business

Vision, Mission, Values (__ min)

• Adam, Bernadette, Chris Corrigan to present final draft.
• Discussion notes:
• Motion:
• Action Items: Name will... by (deadline)

Hand Signals for Effective Meetings (15 min)

• Sarah to facilitate the group in deciding hand signals.
• Discussion notes:
• Motion:
• Action Items: Name will... by (deadline)

New Business Item 3 (__ min)

• Discussion notes:
• Motion:
• Action Items: Name will... by (deadline)

In Camera Session (__ min)

• Motion:

Adjournment

• Motion: