Board Minutes February 2013

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EBC Board Meeting Minutes for February 2013

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

• Location: Room 327, Education North, U of A campus
• Start Time: 6:30pm
• Food by: Duncan

Attendance

• Meeting Chair:
• Minute-taker: Sarah
• Board attendance:
• Staff attendance:
• Regrets:
• Absent:
• Guests:

Call to Order

• Meeting called to order by at pm.

Approval of Agenda

• Motion: To approve agenda by . Seconded by .

Approval of Last Month's Minutes

• Motion: to approve (month)(year) minutes by . Seconded by .

Date, Location & Food for Next Meeting

• Date:
• Location:
• Food:

Reports

President's Report (5 min)

President's Report

• Discussion notes:
• Motion:
• Action Items: Name will... by (deadline)

Treasurer's Report (5 min)

Treasurer's Report

• Discussion notes:
• Motion:
• Action Items: Name will... by (deadline)

Executive Director's Report (5 min)

Executive Director's Report

• Discussion notes:
• Motion:
• Action Items: Name will... by (deadline)

BikeWorks Report (5 min)

BikeWorks Report

• Discussion notes:
• Motion:
• Action Items: Name will... by (deadline)

Retreat Committee Report (5 min)

Committee 1 Report

• Discussion notes:
• Motion:
• Action Items: Name will... by (deadline)

Committee 2 Report (__ min)

Committee 2 Report

• Discussion notes:
• Motion:
• Action Items: Name will... by (deadline)

Current & Completed Business

Updates on Action Items From Previous Meeting (10 min)

From December meeting:

• Paul to coordinate new signing authorities with bank.
  • Duncan will change password for backup board email address and make passwords available to board only.
  • Duncan will send Coreen another note of thanks and praise for another excellent report.
  • Duncan "remember budget for board & staff dev'pt!"
  • Anna will ask Carbon about monitors for the shop.
  • Leila will liaise with Coreen to see what she would like to see in terms of OH&S; bring recommendations to the board for next meeting.
• Unassigned to review Bylaws and draft edits re: board election of members in good standing by (deadline).

From Retreat:

• Anna will type up group notes from Retreat.
• Sarah will type up and circulate the SMART goal for the Charitable status goal.
• Duncan will type up and circulate the SMART goal for the financial goal.
• Justin will type up and circulate the SMART goal for the HR goal.
• Sarah will circulate the Non-Violent Communication handouts and consensus decision-making map
• Duncan will contact Bikeology to initiate discussion around this year's partnership details
• Leila will contact staff asking to complete a [Governance-Management-Implementation chart] to compliment the board one

Board Job Descriptions (10 min)

• Anna submitted final drafts for board job description, Prez + VP + Tresurer + Secretary, code of conduct and chairperson job description.
• Discussion notes:
• Motion:
• Action Items: Name will... by (deadline)

(Ethical) Funding Committee (5 min)

• December meeting we passed a motion to "start an Ethical Funding Committee." Who is Chairing/bottom-lining this committee?
• Discussion notes:
• Motion:
• Action Items: Name will... by (deadline)

Business Item 1 (__ min)

• Discussion notes:
• Motion:
• Action Items: Name will... by (deadline)

Business Item 2 (__ min)

• Discussion notes:
• Motion:
• Action Items: Name will... by (deadline)

New Business

Vision, Mission, Values (__ min)

• Adam, Bernadette, Chris Corrigan to present final draft.
• Discussion notes:
• Motion:
• Action Items: Name will... by (deadline)

New Business Item 2 (__ min)

• Discussion notes:
• Motion:
• Action Items: Name will... by (deadline)

New Business Item 3 (__ min)

• Discussion notes:
• Motion:
• Action Items: Name will... by (deadline)

In Camera Session (__ min)

• Motion:

Adjournment

• Motion: