Board Minutes February 2012: Difference between revisions
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* Meeting Chair: Adam | * Meeting Chair: Adam | ||
* Minute-taker: Chris Corrigan | * Minute-taker: Chris Corrigan | ||
* Board attendance: Neil, James, Micah, Bernadette, Lee, Alex | * Board attendance: Neil, James, Micah, Bernadette, Lee, Alex, Paul, Brett, Steph | ||
* Staff attendance: Anna, | * Staff attendance: Anna, | ||
* Regrets: Duncan, | * Regrets: Duncan, | ||
* Absent: | * Absent: | ||
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== Approval of Agenda == | == Approval of Agenda == | ||
Steph, Adam, | Steph, Adam, carried | ||
* <span style="background: lightgrey;">Motion:</span> | * <span style="background: lightgrey;">Motion:</span> | ||
Revision as of 01:40, 10 February 2012
Attendance
- Meeting Chair: Adam
- Minute-taker: Chris Corrigan
- Board attendance: Neil, James, Micah, Bernadette, Lee, Alex, Paul, Brett, Steph
- Staff attendance: Anna,
- Regrets: Duncan,
- Absent:
- Guests:
Call to Order
- Time:6:36
Approval of Agenda
Steph, Adam, carried
- Motion:
Approval of Last Month's Minutes
- Motion:
Date, Location & Food for Next Meeting
Reports
President's Report
Treasurer's Report
Working through the financial statements, and producing forecasts including the new North shop has revealed a picture of financial strength that I wasn't expecting. We're performing as expected on the Revenue side of the equation, and our expenses are below expected. Of note is that we haven't ordered new parts for a while, so will probably have to restock at some point, probably spending around $4,000 to do that. Our food budget remains very high this year, as Bike building nights are spending about $10 more per week than budgeted, and several events (AGM, Board Retreat, and Board Development Workshop) have been professionally catered.
Executive Director's Report
BikeWorks Report
Information Management Committee report
- Information Management Committee January 2012 report
- Terms of reference are still not ready. Got no response to my mail-out of the draft less than a week ago.
- Topics of Focus:
- Document where and how data is stored in the organization
- Plan data retention and security
- Maintenance of EBC's IT infrastructure.
- Network with other organizations experiencing similar challenges
- Specific Annual Objectives (so far):
- Document the establishment of Bikeworks north (By August 31, 2012)
- Topics of Focus:
Committee 2 Report
Current & Completed Business
E-mail votes
- Advocacy Committee TOR passed
- Membership Committee TOR passed?
Action Items from Last Meeting
- James will set up EBC website to participate in SOPA blackout. (Done, as outlined in IMC report.)
- the Board will attend Board Development Workshop
- Duncan to organise Beyond the Automobile event at Metro Cinema, Feb 20.
Action Items from Older Meetings
- Neil will draft job description for Board Members
- Alex H will submit grant report to MEC
- the Board will make adjustments to Neil's policy on bike events
New Business
Volunteer to Coordinate the Casino
- and maybe document necessary steps for the future?
Position Statement Policy
- Adam will try to e-mail a draft beforehand.
Bikeworks North
- Determine an oversight mechanism for the renos.
- (We need an agreement in principle as to what the maximum total budget is for the renos.)
- (We need to hear about the meeting with Shafraaz, which should have happened this morning.)
- (We need to come to a decision about locks.)
In Camera Session
Adjournment
- Motion: