Board Minutes February 2012: Difference between revisions

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(→‎BikeWorks Report: Alternate, prettified link.)
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[[ED Report (Month) (Year)|Executive Director's Report]]
[[ED Report (Month) (Year)|Executive Director's Report]]
===BikeWorks Report ===
===BikeWorks Report ===
BikeWorks Report: [[File:BikeWorks_Coordinator_January_2012_report.pdf]]
[http://edmontonbikes.ca/w/images/8/8f/BikeWorks_Coordinator_January_2012_report.pdf BikeWorks Report]


=== Information Management Committee report ===
=== Information Management Committee report ===

Revision as of 23:39, 9 February 2012

Attendance

  • Meeting Chair: Adam
  • Minute-taker: Chris Co.
  • Board attendance:
  • Staff attendance:
  • Regrets: Duncan
  • Absent:
  • Guests:

Call to Order

  • Time:

Approval of Agenda

  • Motion:

Approval of Last Month's Minutes

  • Motion:

Date, Location & Food for Next Meeting

Reports

President's Report

President's Report

Treasurer's Report

Working through the financial statements, and producing forecasts including the new North shop has revealed a picture of financial strength that I wasn't expecting. We're performing as expected on the Revenue side of the equation, and our expenses are below expected. Of note is that we haven't ordered new parts for a while, so will probably have to restock at some point, probably spending around $4,000 to do that. Our food budget remains very high this year, as Bike building nights are spending about $10 more per week than budgeted, and several events (AGM, Board Retreat, and Board Development Workshop) have been professionally catered.

Executive Director's Report

Executive Director's Report

BikeWorks Report

BikeWorks Report

Information Management Committee report

  • Information Management Committee January 2012 report: File:IMC MR Jan2012.pdf
  • Terms of reference are still not ready. Got no response to my mail-out of the draft less than a week ago.
    • Topics of Focus:
      • Document where and how data is stored in the organization
      • Plan data retention and security
      • Maintenance of EBC's IT infrastructure.
      • Network with other organizations experiencing similar challenges
    • Specific Annual Objectives (so far):
      • Document the establishment of Bikeworks north (By August 31, 2012)

Committee 2 Report

Committee 2 Report


Current & Completed Business

E-mail votes

  • Advocacy Committee TOR passed
  • Membership Committee TOR passed?

Action Items from Last Meeting

  • James' will set up EBC website to participate in SOPA blackout
  • the Board will attend Board Development Workshop
  • Duncan to organise Beyond the Automobile event at Metro Cinema, Feb 20.

Action Items from Older Meetings

  • Neil will draft job description for Board Members
  • Alex H will submit grant report to MEC
  • the Board will make adjustments to Neil's policy on bike events

New Business

Volunteer to Coordinate the Casino

  • and maybe document necessary steps for the future?

Position Statement Policy

  • Adam will try to e-mail a draft beforehand.

Bikeworks North

  • Determine an oversight mechanism for the renos.
  • (We need an agreement in principle as to what the maximum total budget is for the renos.)
  • (We need to hear about the meeting with Shafraaz, which should have happened this morning.)
  • (We need to come to a decision about locks.)


In Camera Session

Adjournment

  • Motion: