976
edits
Board Minutes February 2012: Difference between revisions
no edit summary
No edit summary |
No edit summary |
||
| (12 intermediate revisions by 3 users not shown) | |||
| Line 1: | Line 1: | ||
These minutes were approved in the [[Board Minutes April 2012]]. | |||
== Attendance == | == Attendance == | ||
* Meeting Chair: Adam | * Meeting Chair: Adam | ||
| Line 9: | Line 11: | ||
== Call to Order == | == Call to Order == | ||
* Time:6: | * Time:6:36pm | ||
== Approval of Agenda == | == Approval of Agenda == | ||
* <span style="background: lightgrey;">Motion:</span> Steph, Adam, carried | |||
* <span style="background: lightgrey;">Motion:</span> | |||
== Approval of Last Month's Minutes == | == Approval of Last Month's Minutes == | ||
* <span style="background: lightgrey;">Motion:</span> Neil, Alex, carried | |||
* <span style="background: lightgrey;">Motion:</span> | |||
== Date, Location & Food for Next Meeting == | == Date, Location & Food for Next Meeting == | ||
* discussion @ end of meeting | * discussion @ end of meeting | ||
Thursday March 8th, 6:30 Rm 101 Law Centre, U of A Campus | |||
Bernadette will return as chair | |||
Steph will bring food | |||
== Reports == | == Reports == | ||
=== President's Report === | === President's Report === | ||
| Line 54: | Line 57: | ||
-what would the summer student do? a two-fold responsibility for bike-building & teaching maintenance | -what would the summer student do? a two-fold responsibility for bike-building & teaching maintenance | ||
-an event which focusses on our locations would be more appropriate, this time around... rather than too many off-site events and their volunteers | -an event which focusses on our locations would be more appropriate, this time around... rather than too many off-site events and their volunteers | ||
-cost/no cost... how much help do you need? the difference we need to make is between our co-operative-style shop vs. the relative slavery of bike mechanics in a traditional, full-service shop | |||
-Neil: maintain our position at Heritage Days, it took us two years to get back in and the exposure is well worth the trouble. | |||
-Bike Lanes, there was backlash from the community leagues, & admin councelors, the backlash includes critisism about their userbase, or that they're unsafe. However, the complaints were getting are not from all community members. Long-term change, into the 21st century, may include a lack of a car-parking in front of your home | |||
-Can we prove that bikes reduce auto-traffic congestion? (and relieve its attendent problems.) | |||
-The summer student... would be hired to build bikes/ | |||
Alex wants to spend more time building bikes, lets have more bikes available to be ridden away from the shop, for a more affordable & attractive rate than new. Also, emphasiiz the notion of recycling which our practice promotes. | |||
-Paul: John Collier's course has been popular!!! Can we do this more regularly? Not under John, but perhaps our summer student can. Anna: Shadow-instructors. | |||
-Get Alex on more of an instructive level; get him there, and have the new volunteers take care of the more rudimentary jobs. | |||
[[ED Report (Month) (Year)|Executive Director's Report]] | |||
===BikeWorks Report === | |||
Micah: Bikeworks TOR | |||
vote: Who (public/volunteers/exec board...) creates policy? | |||
'Board has final say & must ratify all decisions.' | |||
[http://edmontonbikes.ca/w/images/8/8f/BikeWorks_Coordinator_January_2012_report.pdf BikeWorks Report] | [http://edmontonbikes.ca/w/images/8/8f/BikeWorks_Coordinator_January_2012_report.pdf BikeWorks Report] | ||
| Line 69: | Line 80: | ||
**Topics of Focus: | **Topics of Focus: | ||
***Document where and how data is stored in the organization | ***Document where and how data is stored in the organization | ||
$150 external hard drive purchased for information back-up. Back-up at both locations. | |||
***Plan data retention and security | ***Plan data retention and security | ||
***Maintenance of EBC's IT infrastructure. | ***Maintenance of EBC's IT infrastructure. | ||
| Line 83: | Line 96: | ||
=== E-mail votes === | === E-mail votes === | ||
*Advocacy Committee TOR passed | *Advocacy Committee TOR passed | ||
*Membership Committee TOR passed | Duncan, Adam, approved | ||
*Membership Committee TOR passed | |||
Motion Paul, Bernadette 2nd | |||
=== Action Items from Last Meeting === | === Action Items from Last Meeting === | ||
| Line 95: | Line 110: | ||
*the '''Board''' will make adjustments to Neil's policy on bike events | *the '''Board''' will make adjustments to Neil's policy on bike events | ||
Action: Everyone to look at Board-member 'job' description | |||
&cycling Events Promotion policy (flawed) | |||
== New Business == | == New Business == | ||
=== Volunteer to Coordinate the Casino === | === Volunteer to Coordinate the Casino === | ||
*and maybe document necessary steps for the future? | *and maybe document necessary steps for the future? | ||
West Edmonton Mall | |||
-Micah & Bernadette | |||
=== Position Statement Policy === | === Position Statement Policy === | ||
*Adam will try to e-mail a draft beforehand. | *Adam will try to e-mail a draft beforehand. | ||
-Helmet Policy | |||
-Sidewalk Policy | |||
-Position Statement Policy | |||
All need to be approved. | |||
=== Bikeworks North === | === Bikeworks North === | ||
| Line 107: | Line 133: | ||
*(We need an agreement in principle as to what the maximum total budget is for the renos.) | *(We need an agreement in principle as to what the maximum total budget is for the renos.) | ||
*(We need to hear about the meeting with Shafraaz, which should have happened this morning.) | *(We need to hear about the meeting with Shafraaz, which should have happened this morning.) | ||
Some small things may not be exactly to code. | |||
*(We need to come to a decision about locks.) | *(We need to come to a decision about locks.) | ||
Electronic swipe card locks vs. Trad lock & key | |||
-card locks expensive but highly secure | |||
Alex has provided us with a draft plan for the layout of Bikeworks North. | |||
-No decision from the board, yet | |||
The floors, currently bare concrete, will need to be resurfaced, as per the conditions of our lease. | |||
-Material? | |||
Motion for Alex to get a hard quote on the card lock and to proceed with it if can be installed (possibly by volunteer) for under $1750. | |||
Neil, Steph, approved. | |||
passed. | |||
Motion to go in Camera. 21:00 | |||
== In Camera Session == | == In Camera Session == | ||
Motion to go back out of camera. 22:10 | |||
Steph, Micah | |||
passed | |||
== Adjournment == | == Adjournment == | ||
* <span style="background: lightgrey;">Motion:</span> | * <span style="background: lightgrey;">Motion to Adjourn:</span> James, passed | ||
[[Category:minutes]] | |||
[[Category:2011-2012 Board minutes]] | |||