Board Minutes December 2020
These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.
Bike Edmonton Board Meeting Minutes for December 2020
Board meetings are open to Bike Edmonton members and the public.
- Date: Monday, December 14, 2020
- Location: Google Meet To join by phone instead, dial (CA) +1 289-323-6483 and enter this PIN: 764 300 051#
- Start Time: 7:00pm
Please email board@bikeedmonton.ca if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!
Attendance
- Meeting Chair: Sarah
- Minute-taker: Michael
- Food by: n/a
- Board attendance: Rachel, Matthew, Keith,\
- Staff attendance: Chris, Coreen
- Regrets: Annya, Ken, Jarett, Roy
- Absent:
- Guests: Nonprofit Board Interns Carmen Gu, Shelah Kowk
Call to Order
- Meeting called to order by at 7:11 pm.
Logistics for Next Meeting
- Date: January 11, 2021
- Location: Google Meets
- Chair: Sarah
- Minute-taker: Michael
- Food by: n/a
Annoucenments
Approval of Agenda
| To approve this December 14 agenda. | ||
| Moved: | Rachel | |
| Seconded: | Keith | |
| Aye | No | Abstain |
|---|---|---|
| 5 | 0 | |
| Carried | ||
Approval of Last Meeting's Minutes
| To approve the October 2020 and the November 2020 minutes. | ||
| Moved: | ||
| Seconded: | ||
| Aye | No | Abstain |
|---|---|---|
| Expression error: Unexpected < operator. | ||
Reports
President's Report - Sarah (2 mins)
Treasurer's Report - Roy (2 mins)
2020 Charitable Status Report - Sarah (2 mins)
Executive Committee Report - Sarah (1 min)
- Still working on ToR
HR Committee Report - Sarah (1 min)
- Still working on ToR
- Roy is working on vetting nonprofit lawyers
Governance Committee Report
- Hasn't met yet
Approval of Reports
| To approve the President's, Treasurer's, and the 2020 Charitable Status reports as presented above. | ||
| Moved: | ||
| Seconded: | ||
| Aye | No | Abstain |
|---|---|---|
| Expression error: Unexpected < operator. | ||
New Business
Rusty's Rules of Order and Robert's Rules Condensed - Sarah (15 min)
- Overview of Rusty's Rules of Order
- Overview of Robert's Rules
- Discuss the rules; decide if we want to adopt them as is, or if we want to use them to create our own
| Moved: | ||
| Seconded: | ||
| Aye | No | Abstain |
|---|---|---|
| Expression error: Unexpected < operator. | ||
NPBI Introductions & Update - Keith (10 mins)
- Welcome Shelah and Carmen!
Action Items
Board Website Intro Template - Sarah (2 mins)
Action Items
Request to Increase FY2021 Budget - Chris Chan (5 min)
- Increase needed to accommodate benefits package for our bike builder Jan
| To approve $___ increase to FY2021 Budget. | ||
| Moved: | ||
| Seconded: | ||
| Aye | No | Abstain |
|---|---|---|
| Expression error: Unexpected < operator. | ||
Staff/Operations Update - ALL STAFF (10 min)
CEBA Discission
Statement of the Board regarding the City's Touch the Water project - Keith (5 mins)
Action Items
In Camera
| To go in camera | ||
| Moved: | ||
| Seconded: | ||
| Aye | No | Abstain |
|---|---|---|
| Expression error: Unexpected < operator. | ||
| To go out of camera | ||
| Moved: | ||
| Seconded: | ||
| Aye | No | Abstain |
|---|---|---|
| Expression error: Unexpected < operator. | ||
Board Volunteer Hour Tracking - ALL BOARD (2 min)
Adjournment
| To adjourn the meeting. | ||
| Moved: | ||
| Seconded: | ||
| Aye | No | Abstain |
|---|---|---|
| Expression error: Unexpected < operator. | ||