Board Minutes December 2020: Difference between revisions
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'''''These minutes | '''''These minutes were approved at the January 11, 2021 board meeting.''''' | ||
== Bike Edmonton Board Meeting Minutes for December 2020 == | == Bike Edmonton Board Meeting Minutes for December 2020 == | ||
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* '''Minute-taker:''' Michael | * '''Minute-taker:''' Michael | ||
* '''Food by:''' n/a | * '''Food by:''' n/a | ||
* '''Board attendance:''' Rachel, Matthew, Keith, | * '''Board attendance:''' Rachel, Matthew, Keith,Michael, Sarah | ||
* '''Staff attendance:''' Chris, Coreen | * '''Staff attendance:''' Chris, Coreen | ||
* '''Regrets:''' Annya, Ken, Jarett, Roy | * '''Regrets:''' Annya, Ken, Jarett, Roy, Ken, Molly | ||
* '''Absent:''' | * '''Absent:''' | ||
* '''Guests:''' Nonprofit Board Interns Carmen Gu, Shelah Kowk | * '''Guests:''' Nonprofit Board Interns Carmen Gu, Shelah Kowk | ||
== Call to Order == | == Call to Order == | ||
* Meeting called to order by | * Meeting called to order by Sarah at 7:11 pm. | ||
== Logistics for Next Meeting == | == Logistics for Next Meeting == | ||
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* Food by: n/a | * Food by: n/a | ||
== | == Announcements == | ||
* None | |||
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=== 2020 Charitable Status Report - Sarah (2 mins) === | === 2020 Charitable Status Report - Sarah (2 mins) === | ||
* | * [https://drive.google.com/file/d/1pHR6WWAnliqHFIoAfQY3rKx6gis3hdH8/view?usp=sharing 2020-2021 Charitable Status Report] | ||
=== Executive Committee Report - Sarah (1 min) === | === Executive Committee Report - Sarah (1 min) === | ||
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|no= 0 | |no= 0 | ||
|abstain= 0 | |abstain= 0 | ||
|result= | |result= | ||
}} | }} | ||
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|no= 0 | |no= 0 | ||
|abstain= 0 | |abstain= 0 | ||
|result= | |result= | ||
}} | }} | ||
=== NPBI Introductions & Update - Keith (10 mins) === | === NPBI Introductions & Update - Keith (10 mins) === | ||
* Welcome Shelah and Carmen! | * Welcome Shelah and Carmen! | ||
* Keith met with the interns. They must complete a project agreed to between them and the board. | |||
* The project is due at the end of April with the scope to be defined by mid-Jan. | |||
==== Action Items ==== | ==== Action Items ==== | ||
* Board members to send intern ideas to Keith by Jan 1, 2021 | |||
=== Board Website Intro Template - Sarah (2 mins) === | === Board Website Intro Template - Sarah (2 mins) === | ||
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==== Action Items ==== | ==== Action Items ==== | ||
* Board members to save into the 2021 Board folder [https://drive.google.com/drive/u/1/folders/1f0KUSg1pHrQ0d3EGGhHbyaIBYKEIQ_mf]. Save as your name. | |||
=== Request to Increase FY2021 Budget - Chris Chan (5 min) === | === Request to Increase FY2021 Budget - Chris Chan (5 min) === | ||
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{{Motion | {{Motion | ||
|motion= To | |motion= To allow any employee who works at least 22.5 hours weekly and has worked for us for over three years to be added on to our benefits plan. This will be reviewed annually. | ||
|first= | |first= Matt | ||
|second= | |second= Mike | ||
|yes= | |yes= 5 | ||
|no= | |no= 0 | ||
|abstain= | |abstain= 0 | ||
|result= | |result= Carried | ||
}} | }} | ||
=== Staff/Operations Update - ALL STAFF (10 min) === | === Staff/Operations Update - ALL STAFF (10 min) === | ||
* | * Ahead of budget and prior year so far | ||
=== CEBA | * Operational outlook is positive, considering availably of government programs where needed | ||
* | * Bike sales are good | ||
=== CEBA Discussion === | |||
* Originally received a $40K loan through our bank through this program. If paid back on time (end of 2022), $10K would be forgivable | |||
* Program has been expanded to $60K and $20K. Advisable to apply forthwith | |||
{{Motion | |||
|motion= To apply for the loan through CEBA. | |||
|first= Matt | |||
|second= Rachel | |||
|yes= 5 | |||
|no= 0 | |||
|abstain= 0 | |||
|result= Carried | |||
}} | |||
==== Action Items ==== | |||
* Sarah will coordinate with Talha and Roy to ensure we have applied. | |||
=== Statement of the Board regarding the City's Touch the Water project - Keith (5 mins) === | === Statement of the Board regarding the City's Touch the Water project - Keith (5 mins) === | ||
* | * We support active transportation for better value. The current proposal seems expensive for not much active transit benefit. | ||
{{Motion | |||
|motion= We draft a statement on the touch the water project. | |||
|first= Keith | |||
|second= Matt | |||
|yes= 5 | |||
|no= 0 | |||
|abstain= 0 | |||
|result= Carried | |||
}} | |||
==== Action Items ==== | ==== Action Items ==== | ||
* Matt reviews Keith's Draft | |||
* Chris sets up conference call with Andrew Knack for best strategy | |||
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{{Motion | {{Motion | ||
|motion=To go in camera | |motion=To go in camera | ||
|first= | |first= Matt | ||
|second= | |second= Keith | ||
|yes= | |yes= 5 | ||
|no= | |no= 0 | ||
|abstain= | |abstain= 0 | ||
|result= | |result= Carried | ||
}} | }} | ||
{{Motion | {{Motion | ||
|motion=To go out of camera | |motion=To go out of camera | ||
|first= | |first= Sarah | ||
|second= | |second= Mike | ||
|yes= | |yes= 5 | ||
|no= | |no= 0 | ||
|abstain= | |abstain= 0 | ||
|result= | |result= Carried | ||
}} | }} | ||
== Board Volunteer Hour Tracking - ALL BOARD (2 min) == | == Board Volunteer Hour Tracking - ALL BOARD (2 min) == | ||
* [https://docs.google.com/spreadsheets/d/1aPaHads5VQjQ0fWiR0ir888L5a4D2csIIJY09rOWUEE/edit?usp=sharing Board Volunteer Hour Tracking Sheet] | * [https://docs.google.com/spreadsheets/d/1aPaHads5VQjQ0fWiR0ir888L5a4D2csIIJY09rOWUEE/edit?usp=sharing Board Volunteer Hour Tracking Sheet] | ||
{{Motion | |||
|motion=To make HR Meeting Jan 4 at 7:00 PM | |||
|first= Keith | |||
|second= Mike | |||
|yes= 5 | |||
|no= 0 | |||
|abstain= 0 | |||
|result= Carried | |||
}} | |||
== Adjournment == | == Adjournment == | ||
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{{Motion | {{Motion | ||
|motion=To adjourn the meeting. | |motion=To adjourn the meeting. | ||
|first= | |first= Mike | ||
|second= | |second= Rachel | ||
|yes= | |yes= 5 | ||
|no= | |no= 0 | ||
|abstain= | |abstain= 0 | ||
|result= | |result= Carried | ||
}} | }} | ||
[[Category:minutes]] | [[Category:minutes]] | ||
[[Category:2020-2021 Board minutes]] | |||
[[Category:2019-2020 Board minutes]] | [[Category:2019-2020 Board minutes]] | ||