Board Minutes December 2017: Difference between revisions
→Business Item 2 Change of Bank Signing Authorizations Jonathan (10 min)
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* Discussion notes: | * Discussion notes: | ||
** | ** Two ways of paying funds - EFT (CAFT sys, and writing cheques | ||
** | ** Treasurer will be responsible for writing cheques and recording them | ||
** Jonathon has been processing EFT, and one of the signing authorities | |||
** Neil will start processing EFT, but is not a signing authority, and two signing officers need to approve the file in order to be release, by about 2:15 or 2:30 on the day it was set up | |||
** Signing authorities should be reviewing the payments, to be comfortable that all payments are legitimate | |||
** If the expense payment is to one of the signing authorities, that person cannot authorize payments to themselves | |||
{{Motion | {{Motion | ||
|motion= To appoint (President), (VP), (Secretary), | |motion= To appoint Jeremy (President), Nancy (VP), Jasmine (Secretary), Ali (Treasurer) as signing authorities for all 3 of EBC's Servus Bank accounts (EBC General; EBC Casino; You Can Ride 2) and electronic payments processed through CAFT system. Two signatures/approvals are required. All should have On-line banking access; Ali is designated the On-line Banking administrator. | ||
To remove Yitong Martindale, former bookkeeper, Geoff Hansen, former Treasurer, Derek Pluim, former secretary and Jonathan Woelber, former President from all EBC Servus accounts, On-Line banking access and CAFT access and appoint Neil Carey as Bookkeeper with On-Line Banking access and access to input EBC transactions into the CAFT payment system. Neil Carey has input authority only; no authority to approve transactions. | To remove Yitong Martindale, former bookkeeper, Geoff Hansen, former Treasurer, Derek Pluim, former secretary and Jonathan Woelber, former President from all EBC Servus accounts, On-Line banking access and CAFT access and appoint Neil Carey as Bookkeeper with On-Line Banking access and access to input EBC transactions into the CAFT payment system. Neil Carey has input authority only; no authority to approve transactions. | ||
|first= | |first= Geoff | ||
|second= | |second= Jasmine | ||
|yes= | |yes= 10 | ||
|no= | |no= 0 | ||
|abstain= | |abstain= 0 | ||
|result= | |result=Passed | ||
}} | }} | ||