Board Minutes December 2017

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

EBC Board Meeting Minutes for (December)(2017)

Board meetings are open to the EBC members and the public.

• Location: room WC 112 HP Centre NAIT
• Start Time: 6:30pm

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair:
• Minute-taker:
• Food by:
• Board attendance:
• Staff attendance:
• Regrets:
• Absent:
• Guests:

Call to Order

• Meeting called to order by at pm.

Logistics for Next Meeting

• Date:
• Location:
• Chair:
• Minute-taker:
• Food by:

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve December 2017 agenda,
Moved:
Seconded:

Aye	No	Abstain

New Business

Business Item 1 EBC new Executive Jonathan (10 min)

• To recognize the selection and appointment of EBC executive officers
• Discussion notes:

MOTION

To appoint as Secretary, as President, as Treasurer and as Vice-President
Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

Business Item 2 Change of Bank Signing Authorizations Jonathan (10 min)

• Appoint new Bank signing authorities. Note that it does not necessarily have to be executive roles that act as signing officers for EBC although this has traditionally been our practice. Any director may serve as a signing officer.
• An important consideration in appointing signing officers is, among other things, ensuring that they are capable and competent to manage financial matters, especially payments, in a timely manner.

• Discussion notes:

MOTION

To appoint (President), Nancy Milakovic (VP), (Secretary), (Treasurer) as signing authorities for all 3 of EBC's Servus Bank accounts (EBC General; EBC Casino; You Can Ride 2) and electronic payments processed through CAFT system. Two signatures/approvals are required. All should have On-line banking access; is designated the On-line Banking administrator. To remove Yitong Martindale, former bookkeeper, Geoff Hansen, former Treasurer, Derek Pluim, former secretary and Jonathan Woelber, former President from all EBC Servus accounts, On-Line banking access and CAFT access and appoint Neil Carey as Bookkeeper with On-Line Banking access and access to input EBC transactions into the CAFT payment system. Neil Carey has input authority only; no authority to approve transactions.
Moved:
Seconded:

Aye	No	Abstain

• Action Items: Jonathan and Nancy will coordinate the update of signing authorities with Servus Credit Union by Jan 31 2018.

New Business

New Business Item 1 (__ min)

• Discussion notes:

MOTION

Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

New Business Item 2 (__ min)

• Discussion notes:

Adjournment

MOTION

To adjourn the meeting at __pm.
Moved:
Seconded:

Aye	No	Abstain