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Board Minutes December 2017: Difference between revisions
→Adjournment
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* Location: room WC 112 HP Centre NAIT | * Location: room WC 112 HP Centre NAIT | ||
* Start Time: | * Start Time: 10:20 am Dec 10 | ||
Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you! | Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you! | ||
== Attendance == | == Attendance == | ||
* Meeting Chair: | * Meeting Chair: Jonathon | ||
* Minute-taker: | * Minute-taker: Geoff | ||
* Food by: | * Food by: Geoff | ||
* Board attendance: | * Board attendance: | ||
* Staff attendance: | Ali Charkeih, | ||
* Regrets: | Geoff Hansen, | ||
* Absent: | Helen Frost, | ||
* Guests: | Jasmine Farahbakhsh, | ||
Jeremy Shepherd, | |||
Jonathan Woelber, | |||
Kabir Nadkarni, | |||
Michael Cenkner, | |||
Mike Pybus, | |||
Mike Sacha, | |||
Nancy Milakovic | |||
* Staff attendance: None | |||
* Regrets: none | |||
* Absent: none | |||
* Guests: none | |||
== Call to Order == | == Call to Order == | ||
* Meeting called to order by at | * Meeting called to order by at 10:20 am. | ||
== Logistics for Next Meeting == | == Logistics for Next Meeting == | ||
* Date: | * Date: Monday, Jan 8th | ||
* Location: | * Location: TBD | ||
* Chair: | * Chair: TBD | ||
* Minute-taker: | * Minute-taker: TBD | ||
* Food by: | * Food by: TBD | ||
== Approval of Agenda | == Approval of Agenda (5 min) == | ||
{{Motion | {{Motion | ||
|motion=To approve December 2017 agenda, | |motion=To approve December 2017 agenda, | ||
|first= | |first= Nancy | ||
|second= | |second= Helen | ||
|yes= | |yes= 10 | ||
|no= | |no=0 | ||
|abstain= | |abstain=0 | ||
|result= | |result=Yes | ||
}} | }} | ||
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* To recognize the selection and appointment of EBC executive officers | * To recognize the selection and appointment of EBC executive officers | ||
* Discussion notes: | * Discussion notes: | ||
** | ** VP - Nancy Milakovic acclaimed | ||
** | ** President - Jeremy Shepherd acclaimed | ||
** Secretary - Jasmine Farahbakhsh acclaimed | |||
** Treasurer - Ali Charkeih acclaimed | |||
{{Motion | {{Motion | ||
|motion= To appoint | |motion= To appoint Jasmine Farahbakhsh as Secretary, as Jeremy Shepherd President, Ali Charkeih as Treasurer and as Vice-President | ||
|first= | |first= Geoff | ||
|second= | |second= Michael C | ||
|yes= | |yes=10 | ||
|no= | |no=0 | ||
|abstain= | |abstain=0 | ||
|result= | |result=Passed | ||
}} | }} | ||
=== Business Item 2 Change of Bank Signing Authorizations Jonathan (10 min)=== | === Business Item 2 Change of Bank Signing Authorizations Jonathan (10 min)=== | ||
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* Discussion notes: | * Discussion notes: | ||
** | ** Two ways of paying funds - EFT (CAFT sys, and writing cheques | ||
** | ** Treasurer will be responsible for writing cheques and recording them | ||
** Jonathon has been processing EFT, and one of the signing authorities | |||
** Neil will start processing EFT, but is not a signing authority, and two signing officers need to approve the file in order to be release, by about 2:15 or 2:30 on the day it was set up | |||
** Signing authorities should be reviewing the payments, to be comfortable that all payments are legitimate | |||
** If the expense payment is to one of the signing authorities, that person cannot authorize payments to themselves | |||
{{Motion | {{Motion | ||
|motion= To appoint Jeremy Shepherd (President), Nancy Milakovic (VP), Jasmine Farahbakhsh (Secretary), Ali Charkeih (Treasurer) as signing authorities for all 3 of EBC's Servus Bank accounts (EBC General; EBC Casino; You Can Ride 2) and electronic payments processed through CAFT system. Two signatures/approvals are required. All should have On-line banking access; Ali Charkeih is designated the On-line Banking administrator. | |motion= To appoint Jeremy Shepherd (President), Nancy Milakovic (VP), Jasmine Farahbakhsh (Secretary), Ali Charkeih (Treasurer) as signing authorities for all 3 of EBC's Servus Bank accounts (EBC General; EBC Casino; You Can Ride 2) and electronic payments processed through CAFT system. Two signatures/approvals are required. All should have On-line banking access; Ali Charkeih is designated the On-line Banking administrator. To remove Yitong Martindale, former bookkeeper, Geoff Hansen, former Treasurer, Derek Pluim, former secretary and Jonathan Woelber, former President from all EBC Servus accounts, On-Line banking access and CAFT access and appoint Neil Carey as Bookkeeper with On-Line Banking access and access to input EBC transactions into the CAFT payment system. Neil Carey has input authority only; no authority to approve transactions. | ||
To remove Yitong Martindale, former bookkeeper, Geoff Hansen, former Treasurer, Derek Pluim, former secretary and Jonathan Woelber, former President from all EBC Servus accounts, On-Line banking access and CAFT access and appoint Neil Carey as Bookkeeper with On-Line Banking access and access to input EBC transactions into the CAFT payment system. Neil Carey has input authority only; no authority to approve transactions. | |first= Geoff | ||
|first= | |second= Jasmine | ||
|second= | |yes= 10 | ||
|yes= | |no= 0 | ||
|no= | |abstain= 0 | ||
|abstain= | |result=Passed | ||
|result= | |||
}} | }} | ||
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== New Business == | == New Business == | ||
=== | === Future meeting dates (15 min) === | ||
* Discussion notes: | * Discussion notes: | ||
** | ** Two people can't do Wednesdays | ||
** | ** Two people can't do Tue/Thu | ||
** One person can't attend Mondays, until April or May | |||
** Friday/weekends not seen to be an option | |||
** Decided on 2nd monday of the month | |||
* | |||
* | |||
** | |||
** | |||
== Adjournment == | == Adjournment == | ||
{{Motion | {{Motion | ||
|motion=To adjourn the meeting at | |motion=To adjourn the meeting at 11:06 pm. | ||
|first= | |first=Jonathon | ||
|second= | |second= | ||
|yes= | |yes= | ||
|no= | |no= | ||
|abstain= | |abstain= | ||
|result= | |result=Carried | ||
}} | }} | ||
[[Category:minutes]] | [[Category:minutes]] | ||
[[Category:2017-2018 Board minutes]] | [[Category:2017-2018 Board minutes]] | ||