Board Minutes December 2015: Difference between revisions

Board Minutes December 2015 (view source)

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Anna Vesala

Bureaucrats, Administrators

1,225

edits

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 * Oct 2015: '''Anna''' will follow up with Chris to complete final edits to Annual Report and post publicly.
+=== Code of Conduct Policy (2 min) Anna ===
+* Signatures for remaining board and staff needed
-=== Business Item 1 (__ min)===
+=== Strategic Plan for 2016 (20 min) Jon ===
-*
+* Review of board retreat outcomes
+* Review of committee goals and timelines
+** HR:
+** Policy:
+** Strategic:
 * Discussion notes:
-**
-**
 * <span style="background: yellow;">Motion:</span> To ___. Moved by   , seconded by    . '''Motion Failed/Carried.'''
 * <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date).
-=== Business Item 2 (__ min)===
-*
-* Discussion notes:
-**
-**
 == New Business ==
-=== New Business Item 1 (__ min)===
+=== GST number (10 min) Jon ===
-*
+* Jon: "Our approach to GST exempt status was based on the understanding that NPOs like EBC were GST exempt as long as sales were less than $250,000 annually. Some research on the CRA website suggests otherwise.  Specifically, only Charities and Public Institutions may use the $250,000 annual sales test.  According to CRA, EBC would be classified as a Public Service Body (not a Public Institution) non-profit organization. The annual sales limit to qualify for GST exemption is $50,000 for a Public Service Body.
+** "A Public Service Body means a charity, a non-profit organization, a municipality, a school authority, a hospital authority, a public college, or a university."
+** "A Non-profit organization (NPO) means a person (other than an individual, an estate, a trust, a charity, a public institution, a municipality, or a government) that meets the following conditions:
+*** it is organized and operated solely for non-profit purposes;
+*** it does not distribute or make available any of its income for the personal benefit of any proprietor, member, or shareholder, unless the proprietor, member, or shareholder is a club, a society, or an association that has, as its primary purpose and function, the promotion of amateur athletics in Canada."
+* Board previously discussed this in [http://edmontonbikes.ca/w/Board_Minutes_September_2013#Charitable_Status_Committee_Report_.285_min.29 Sept 2013].
+* Neil: "Basically the question of whether we're over $50k or not depends on whether our memberships are taxable or not. I'm coming down on the side of not taxable, but maybe we should call CRA to clarify. Club memberships are taxable where the main purpose of the club is to provide recreational, dining, or sporting facilities to its members, or if the value of membership discounts exceed 30% of the cost of the membership. My interpretation is that BikeWorks probably qualifies as a sporting or recreational facility (though that might be stretching that point), but is only one of many reasons for purchasing a membership, and isn't the main purpose of the 'club.'  Also, because it's provided to the general public, not 'to members' it shouldn't meet this criteria. Because discounts aren't exactly limited, I imagine some people derive more than 30% benefit from them, but would guess on average not."
+* Need to contact tax lawyer with charity background to discuss EBC's status.
 * Discussion notes:
 **
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+== <i>In Camera</i> Session (15 min)==
-== <i>In Camera</i> Session ==
 * <span style="background: yellow;">Motion:</span> To go <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i>. Moved by , seconded by . '''Motion Failed/Carried.'''
 * Please list how long you believe your topic will take to discuss:
-** Name (___ min)
+** Jon (15 min)
-** Name (___ min)
 * <span style="background: yellow;">Motion:</span> To close the <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i> discussion. Moved by , seconded by . '''Motion Failed/Carried.'''