Board Minutes December 2014: Difference between revisions
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== Attendance == | == Attendance == | ||
* Meeting Chair: | * Meeting Chair: Chris H. | ||
* Minute-taker: | * Minute-taker: Anna | ||
* Food by: | * Food by: Geof | ||
* Board attendance: | * Board attendance: | ||
* Staff attendance: | * Staff attendance: | ||
* Regrets: | * Regrets: Daniel | ||
* Absent: | * Absent: | ||
* Guests: | * Guests: | ||
== Call to Order == | == Call to Order == | ||
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== Logistics for Next Meeting == | == Logistics for Next Meeting == | ||
* Date: | * Michelle has classes on Weds in January. | ||
* Location: | |||
* Chair: | * Date: Wednesday January 21, 2015?? | ||
* Minute-taker: | * Location: U of A?? | ||
* Food by: | * Chair: | ||
* Minute-taker: Anna | |||
* Food by: | |||
== Approval of Agenda, Minutes, Reports (5 min) == | == Approval of Agenda, Minutes, Reports (5 min) == | ||
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* '''Everyone''' sign reports that you have reviewed each month. | * '''Everyone''' sign reports that you have reviewed each month. | ||
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar. | * '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar. | ||
* | * Nov 2013: '''Executive Committee''' (Leila, Sarah, Anna, Carlos) will pursue a Servus credit card for EBC in the name of the Executive Director. June 2014: '''Anna''' will check with Servus to clarify what status of card application is... | ||
* | ** Anna not sure what Servus would approve - Chris Ch not a signing authority so may not be able to get card | ||
* Feb 2014: '''Kristen/Policy Committee''' will incorporate petty cash max in future Financial policy. Related to credit card issue. Petty cash max could be lowered if we have a credit card. | |||
* May 2014: '''Policy Committee''' (formerly assigned to Exec Committee) will create an procedure for expense reimbursement procedure. | |||
* May 2014: '''Doug''' will follow up with Bern re: Hazard Assessments and coordinate to get this done. | |||
* June/Aug 2014: '''Caylie''' will write draft job description for bike builder, workshop instructor, admin position and send to staff. '''Chris, Coreen''' to present draft to volunteers by end of August 2014. August update: Need clarification about whether this is happening. | |||
** Anna and Leila working on current employee contracts and 2 new positions. Allow space for new board to decide whether these additional positions go forward after seeing how the new contracts work out... | |||
* June 2014: '''Leila''' will contact Micah and coordinate closing TD and RBC accounts. Nov 2014: '''Leila''' will contact Neil on next steps. | |||
** Leila: RBC account has investments that dont mature until 2015. Asked that when they do mature, they mail us a cheque to pay us out. Small RBC general account sum. Leila will contact Neil on next steps. | |||
* Aug 2014: '''HR Committee''' will create policy/procedure on dealing with volunteer service requirements and volunteer discipline process. | |||
* Oct 2014: '''Doug''' will report on status of charitable application completion. | |||
* Nov 2014: '''Caylie, Jon, Chris Co, John''' will meet to discuss what an advocacy role should/could look like | |||
* Nov 2014: '''All outgoing board''' to close up your EBC account before Jan 15 and email Anna to confirm this has been done. '''Anna''' will close former board member accounts on Jan 15, 2015. | |||
* Nov 14: '''Steve''' will get details from Neil about transfer (term, confirm amount) by Dec 1. | |||
'''COMPLETED''' | '''COMPLETED''' | ||
* | * Nov 2014: '''Anna''' will set up new email and wiki accounts, update contact list to Corporate Registries and Servus, add newbies to volunteer hours log. | ||
* | * | ||
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** | ** | ||
** | ** | ||
=== U of A CSL Intern Mentor (5 min) === | |||
* See the [http://www.csl.ualberta.ca/Students/Non-Profit%20Board%20Internship.aspx U of A Community Service Learning webpage] for background info. | |||
* If Kyra is present, she should introduce herself and the CSL project to the new board. | |||
* In Sept 2014 Kyra was approved as EBC board intern, to do one project for the board before April 2015. Caylie recommended topic of board recruitment process, strategy, tools, etc. Could be diff topic. | |||
* Board to decide on one mentor and one back-up. The mentor and Kyra should make arrangements by e-mail to meet in December to discuss potential projects. | |||
* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date). | |||