Board Minutes December 2014: Difference between revisions
→Logistics for Next Meeting (2 min)
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* Discussion notes: | * Discussion notes: | ||
** EBC has been a Policy Governing board for past few years since we have an ED; however, we were an Admin board for all the years before that time. | ** EBC has been a Policy Governing board for past few years since we have an ED; however, we were an Admin board for all the years before that time. | ||
** Chris C: In 80s, Tooker Gomberg was also an "ED." In recent years, Action For Healthy Communities | ** Chris C: In 80s, Tooker Gomberg was also an "ED." In recent years, Action For Healthy Communities received a grant that allowed them to provide a project coordinator to work with EBC, which helped us move towards hiring an ED (2010). Since then the Board has been transitioning to Policy Board. | ||
** Nancy: Board has approved 2 new staff positions, which will create a new structure of reporting of 4 staff reporting to the Board. (Currently staff report to ED, who then reports to Board.) | ** Nancy: Board has approved 2 new staff positions, which will create a new structure of reporting of 4 staff reporting to the Board. (Currently staff report to ED, who then reports to Board.) | ||
** Nancy: What type of board do we want to be going forward? Anna: Difficult to be one or the other -- many layers of grey, although we should clarify which admin duties the board would take on, if any. | ** Nancy: What type of board do we want to be going forward? Anna: Difficult to be one or the other -- many layers of grey, although we should clarify which admin duties the board would take on, if any. | ||
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** Chris C: Grant Writing into SP Committee? Jon: Open to changes. Nancy: There is a draft TOR for SP, and Nancy met with Kristen and Steve for plans for policy that are needed. | ** Chris C: Grant Writing into SP Committee? Jon: Open to changes. Nancy: There is a draft TOR for SP, and Nancy met with Kristen and Steve for plans for policy that are needed. | ||
** Geoff: Grant Writing, IT, Treasurer = Operations (additional committee)? Acknowledge that this is contrary to Policy Board but may fit. Nancy: We thought this would work closely with Treasurer... Jon: Flexibility in this initial categorization but we wanted to ensure that each role has support from other board members. | ** Geoff: Grant Writing, IT, Treasurer = Operations (additional committee)? Acknowledge that this is contrary to Policy Board but may fit. Nancy: We thought this would work closely with Treasurer... Jon: Flexibility in this initial categorization but we wanted to ensure that each role has support from other board members. | ||
** Anna: Concerned that HR Committee and Terms of Reference (TOR) has currently a large focus on staff... Jon: Committee TOR will trump Director's particular position/point of view | ** Anna: Concerned that HR Committee and Terms of Reference (TOR) has currently a large focus on staff... Jon: Committee TOR will trump Director's particular position/point of view | ||
* <span style="background: lime;">Action Items:</span> '''Anna''' will post new positions on website. | |||
== Current & Completed Business == | == Current & Completed Business == | ||
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* <span style="background: lime;">Action Items:</span> '''Chris Chan''' will apply to become a tenant and report back to board with further communication from JFC. | * <span style="background: lime;">Action Items:</span> '''Chris Chan''' will apply to become a tenant and report back to board with further communication from JFC. | ||
=== Bike Builder Job Posting (5 min) - | === Bike Builder Job Posting (5 min) - Alexey === | ||
* In June 2014, the board decided to draft a job description for a bike builder in order to alleviate this task from the shop volunteers and expedite the fixing and selling of bikes. | * In June 2014, the board decided to draft a job description for a bike builder in order to alleviate this task from the shop volunteers and expedite the fixing and selling of bikes. | ||
* Alexey has drafted a [https://docs.google.com/a/edmontonbikes.ca/document/d/1FpQKVJtm-vraiDBurpnZgVAheL0jhE931a80Hkv4gkg/edit Bike Builder job description] | * Alexey has drafted a [https://docs.google.com/a/edmontonbikes.ca/document/d/1FpQKVJtm-vraiDBurpnZgVAheL0jhE931a80Hkv4gkg/edit Bike Builder job description] | ||
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== Logistics for Next Meeting (2 min)== | == Logistics for Next Meeting (2 min)== | ||
* Michelle has classes on Weds in January | * Michelle has classes on Weds in January-April. | ||
* Alex: we could move to non-wed for alternating months to allow Michelle to attend some. | * Alex: we could move to non-wed for alternating months to allow Michelle to attend some. | ||
* We will keep January meeting same as usual ((3rd Wed). | |||
* <span style="background: lime;">Action Items:</span> '''Geoff''' will send out poll to determine if there is alt date where 12 people may attend in Feb-Apr. | |||
* Date: Wednesday January 21, 2015 | * Date: Wednesday January 21, 2015 | ||