Attendance
- Meeting Chair:
- Minute-taker:
- Board attendance:
- Staff attendance:
- Regrets:
- Absent:
- Guests:
Call to Order
- Time:
- Location:
- Food by: potluck
Approval of Agenda
Approval of Last Month's Minutes
- Motion:
- Anna has edited Wiki Minutes Template to include time allocations for each topic (please submit when adding your agenda item) and action items at end of each topic to highlight who needs to do what by when. The latter can then easily be copied into next meeting minutes under Updates on Action Items From Previous Meeting.
Date, Location & Food for Next Meeting
- Board Retreat: Sunday January 6, 2013 @ 8:30am-4:30pm. Education North rm 2-103 (Kiva Room). Potluck lunch (allergies? restrictions?). Please BYO dish, cutlery, mug.
- January Board Meeting:
Reports
President's Report (5 min)
President's Report
- Discussion notes:
- Motion::
- Action Items: Name will... by (deadline)
Treasurer's Report (5 min)
Treasurer's Report
- Discussion notes:
- Motion::
- Action Items: Name will... by (deadline)
Executive Director's Report (5 min)
Executive Director's Report
- Discussion notes:
- Motion::
- Action Items: Name will... by (deadline)
BikeWorks Report (5 min)
BikeWorks Report
- Discussion notes:
- Motion::
- Action Items: Name will... by (deadline)
Retreat/Orientation Committee Report (30 min)
Retreat Committee Report
- What are the 3 things you personally hope to gain at the Retreat?
- Review proposed agenda.
- Extend to 2 days i.e. Saturday Jan 5 and Sunday Jan 6?
- Potluck: dietary restrictions?
- Staff and guests will be invited to join potluck and afternoon visioning. This will be paid staff time 1pm-4:30pm (they have option to attend morning, unpaid).
- Board Inventory Kickass Evaluation (BIKE) (aka homework):
- Group presentation topics – vote on and assign topics
- Sarah explain and 3 SMART goals (15 min)
- * Flashy handout!
- Lee explain personal skills inventory & process/group work evaluation survey (10 min)
- Discussion notes:
- Motion: Anna moves to approve the $150 budget for the retreat.
- Action Items: All Board members will complete the 3 parts of the Board Inventory Kickass Evaluation (homework) by Friday Dec 28 and submit to Retreat Committee (Sarah, Lee, Anna).
Committee 2 Report (__ min)
Committee 2 Report
- Discussion notes:
- Motion:
- Action Items: Name will... by (deadline)
Current & Completed Business
Updates on Action Items From Previous Meeting (5 min)
- Duncan will write note to Coreen to let her know she wrote a great report for Nov and ask if the level of detail she provided was sustainable for her.
- Chris Chan to let board know info that he cannot put in his reports (i.e. post publicly to wiki). Report content will be posted on wiki without restriction.
- Unassigned to review Bylaws and draft edits re: board election of members in good standing by (deadline).
- Micah to book a room for Board Retreat ASAP.
- Board Members to review EBC Organization Contacts doc re: updating your personal contact info.
Election of Board Executive - Update on VP (2 min)
- Update from Lee and Leila regarding VP position.
- Discussion notes:
- Motion::
- Action Items: Name will... by (deadline)
Board Job Descriptions(10 min)
Board Chair (10 min)
- Discussion from Nov meeting on having an outside Chair + 12 board members (vs. 11 + 1 chair). Hindle has offered his time and services to Chair.
- Discussion notes:
- Motion::
- Action Items: Name will... by (deadline)
New Business
Ethical Funding Policy (5 min)
- Ethical Funding Policy is needed. Nov meeting had a lengthy discussion on what corporate sponsorships or partnerships we were comfortable with, what funding bodies were would or would not get monies from, implications of becoming a charity, etc.
- Board Committee (possibly Finance or Fundraising Committee) could be created to draft this policy. Who is interested?
- Discussion notes:
- Motion::
- Action Items: Name will... by (deadline)
Conflict Style Inventory (30 min)
- Sarah will lead an activity on conflict style assessments.
- Discussion notes:
- Motion::
- Action Items: Name will... by (deadline)
New Business Item 2 (__ min)
- Discussion notes:
- Motion::
- Action Items: Name will... by (deadline)
In Camera Session (__ min)
Adjournment