Board Minutes December 2012: Difference between revisions

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== Attendance ==
== Attendance ==
* Meeting Chair:
* Meeting Chair:
Line 13: Line 12:


== Approval of Agenda ==
== Approval of Agenda ==
* <span style="background: lightgrey;">Motion:</span>
* <span style="background: yellow;">Motion:</span>


== Approval of Last Month's Minutes ==
== Approval of Last Month's Minutes ==
* <span style="background: lightgrey;">Motion:</span>
* <span style="background: yellow;">Motion:</span>
* need to have summary of Action Items with a person's name attached to each one so that we can get a report back on action items at next meeting.
* Anna has edited Wiki Minutes Template to include time allocations for each topic (please submit when adding your agenda item) and action items at end of each topic to highlight who needs to do what by when. The latter can then easily be copied into next meeting minutes under Updates on Action Items From Previous Meeting.
**eg. Topic (time allocation) -> Discussion synopsis -> Motion(s) -> Action(s): Person will... by (deadline).
 
== Date, Location & Food for Next Meeting ==
== Date, Location & Food for Next Meeting ==
* Board Retreat: Sunday January 6, 2013
* Board Retreat: Sunday January 6, 2013
* January Board meeting:  
* January Board Meeting:


== Reports ==
== Reports ==


=== President's Report (5 min)===
=== President's Report (__ min)===
[[President's Report (Month) (Year)|President's Report]]
[[President's Report (Month) (Year)|President's Report]]  
* Discussion notes:
* <span style="background: yellow;">Motion:</span>:
* Action Items: '''Name''' will... by (deadline)


=== Treasurer's Report (10 min)===
=== Treasurer's Report (__ min)===
[[Treasurer's Report (Month) (Year)|Treasurer's Report]]
[[Treasurer's Report (Month) (Year)|Treasurer's Report]]  
* Discussion notes:
* <span style="background: yellow;">Motion:</span>:
* Action Items: '''Name''' will... by (deadline)


===Executive Director's Report (5 min)===
=== Executive Director's Report (__min)===
[[ED Report (Month) (Year)|Executive Director's Report]]
[[ED Report (Month) (Year)|Executive Director's Report]]  
* Discussion notes:
* <span style="background: yellow;">Motion:</span>:
* Action Items: '''Name''' will... by (deadline)


===BikeWorks Report (5 min)===
=== BikeWorks Report (__ min)===
[[BikeWorks Report (Month) (Year)|BikeWorks Report]]
[[BikeWorks Report (Month) (Year)|BikeWorks Report]]
* Discussion notes:
* <span style="background: yellow;">Motion:</span>:
* Action Items: '''Name''' will... by (deadline)


=== Board Retreat Committee Report (5 min)===
=== Retreat/Orientation Committee Report (__ min)===
[[Committee 1 Report (Month) (Year)|Committee 1 Report]]
[[Retreat Committee Report|Retreat Committee Report]]
* Discussion notes:
* <span style="background: yellow;">Motion:</span>:
* Action Items: '''Name''' will... by (deadline)


=== Committee 2 Report (5 min)===
=== Committee 2 Report (__ min)===
[[Committee 2 Report (Month) (Year)|Committee 2 Report]]
[[Committee 2 Report (Month) (Year)|Committee 2 Report]]
* Discussion notes:
* <span style="background: yellow;">Motion:</span>:
* Action Items: '''Name''' will... by (deadline)


== Current & Completed Business ==
== Current & Completed Business ==


=== Board Job Descriptions (5 min)===
=== Updates on Action Items From Previous Meeting (5 min)===
* Anna moves to approve the draft job description, code of conduct and executive job descriptions.
* '''Duncan''' will write note to Coreen to let her know she wrote a great report for Nov and ask if the level of detail she provided was sustainable for her.
* '''Chris Chan''' to let board know info that he cannot put in his reports (i.e. post publicly to wiki). Report content will be posted on wiki without restriction.
* '''Unassigned''' to review Bylaws and draft edits re: board election of members in good standing by (deadline).
* '''Micah''' to book a room for Board Retreat ASAP.
* '''Board Members''' to review [https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0AiPA_mxTBvz1dGNIaWhBUXEwWTdFOEFsOHZyLUpwWWc#gid=8 EBC Organization Contacts doc] re: updating your personal contact info.
 
=== Election of Board Executive - Update on VP (2 min)===
* Update from Lee and Leila regarding VP position.
* Discussion notes:
* <span style="background: yellow;">Motion:</span>:
* Action Items: '''Name''' will... by (deadline)
 
=== Board Chair (10 min)===
* Discussion from Nov meeting on having an outside Chair + 12 board members (vs. 11 + 1 chair). Hindle has offered his time and services to Chair.
* Discussion notes:
* <span style="background: yellow;">Motion:</span>:
* Action Items: '''Name''' will... by (deadline)


=== Business Item 2 ===
*


== New Business ==
== New Business ==
=== New Business Item 1 ===
*


=== New Business Item 2 ===
=== Ethical Funding Policy (5 min)===
*
* Ethical Funding Policy is needed. Nov meeting had a lengthy discussion on what corporate sponsorship we were comfortable with as well as what funding bodies were would or would not get monies from.
* Board Committee (possibly Finance or Fundraising Committee) could be created to draft this policy. Who is interested?
* Discussion notes:
* <span style="background: yellow;">Motion:</span>:
* Action Items: '''Name''' will... by (deadline)
 
=== New Business Item 2 (__ min)===
* Discussion notes:
* <span style="background: yellow;">Motion:</span>:
* Action Items: '''Name''' will... by (deadline)




== In Camera Session ==
== In Camera Session (__ min)==


== Adjournment ==
== Adjournment ==
* <span style="background: lightgrey;">Motion:</span>
* <span style="background: yellow;">Motion:</span>

Revision as of 00:45, 9 December 2012

Attendance

  • Meeting Chair:
  • Minute-taker:
  • Board attendance:
  • Staff attendance:
  • Regrets:
  • Absent:
  • Guests:

Call to Order

  • Time:

Approval of Agenda

  • Motion:

Approval of Last Month's Minutes

  • Motion:
  • Anna has edited Wiki Minutes Template to include time allocations for each topic (please submit when adding your agenda item) and action items at end of each topic to highlight who needs to do what by when. The latter can then easily be copied into next meeting minutes under Updates on Action Items From Previous Meeting.

Date, Location & Food for Next Meeting

  • Board Retreat: Sunday January 6, 2013
  • January Board Meeting:

Reports

President's Report (__ min)

President's Report

  • Discussion notes:
  • Motion::
  • Action Items: Name will... by (deadline)

Treasurer's Report (__ min)

Treasurer's Report

  • Discussion notes:
  • Motion::
  • Action Items: Name will... by (deadline)

Executive Director's Report (__min)

Executive Director's Report

  • Discussion notes:
  • Motion::
  • Action Items: Name will... by (deadline)

BikeWorks Report (__ min)

BikeWorks Report

  • Discussion notes:
  • Motion::
  • Action Items: Name will... by (deadline)

Retreat/Orientation Committee Report (__ min)

Retreat Committee Report

  • Discussion notes:
  • Motion::
  • Action Items: Name will... by (deadline)

Committee 2 Report (__ min)

Committee 2 Report

  • Discussion notes:
  • Motion::
  • Action Items: Name will... by (deadline)


Current & Completed Business

Updates on Action Items From Previous Meeting (5 min)

  • Duncan will write note to Coreen to let her know she wrote a great report for Nov and ask if the level of detail she provided was sustainable for her.
  • Chris Chan to let board know info that he cannot put in his reports (i.e. post publicly to wiki). Report content will be posted on wiki without restriction.
  • Unassigned to review Bylaws and draft edits re: board election of members in good standing by (deadline).
  • Micah to book a room for Board Retreat ASAP.
  • Board Members to review EBC Organization Contacts doc re: updating your personal contact info.

Election of Board Executive - Update on VP (2 min)

  • Update from Lee and Leila regarding VP position.
  • Discussion notes:
  • Motion::
  • Action Items: Name will... by (deadline)

Board Chair (10 min)

  • Discussion from Nov meeting on having an outside Chair + 12 board members (vs. 11 + 1 chair). Hindle has offered his time and services to Chair.
  • Discussion notes:
  • Motion::
  • Action Items: Name will... by (deadline)


New Business

Ethical Funding Policy (5 min)

  • Ethical Funding Policy is needed. Nov meeting had a lengthy discussion on what corporate sponsorship we were comfortable with as well as what funding bodies were would or would not get monies from.
  • Board Committee (possibly Finance or Fundraising Committee) could be created to draft this policy. Who is interested?
  • Discussion notes:
  • Motion::
  • Action Items: Name will... by (deadline)

New Business Item 2 (__ min)

  • Discussion notes:
  • Motion::
  • Action Items: Name will... by (deadline)


In Camera Session (__ min)

Adjournment

  • Motion:
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