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Board Minutes December 2011: Difference between revisions
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== Attendance == | == Attendance == | ||
* Meeting Chair: Bernadette | * Meeting Chair: Bernadette | ||
* Minute-taker: Stephanie | * Minute-taker: Stephanie | ||
* Food: Neil | * Food: Neil | ||
* Board attendance: Bernadette, | * Board attendance: Bernadette, Brett, James, Lee, Paul, Alex, Micah, Stephanie, Duncan, Adam, Neil | ||
* Staff attendance: Anna | * Staff attendance: Anna | ||
* Regrets: | * Regrets: | ||
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== Approval of Previous Months Minutes == | == Approval of Previous Months Minutes == | ||
* Approve the [[Board Minutes March 2011]] if not yet approved in [[Board Minutes November 2011]] | * Approve the [[Board Minutes March 2011]] if not yet approved in [[Board Minutes November 2011]] | ||
* Approve [[Board Minutes June 2011]] | * Approve [[Board Minutes June 2011]] | ||
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ACTION: The Board is to read the past minutes, identify any omissions or errors, amend as necessary and vote to approve the minutes by December 15, 2011. | ACTION: The Board is to read the past minutes, identify any omissions or errors, amend as necessary and vote to approve the minutes by December 15, 2011. | ||
NOTE: It was determined that no Minutes were approved in November because no official meeting took place. Not enough acting board members were present. | |||
== Date, Location & Food for Next Meeting == | == Date, Location & Food for Next Meeting == | ||
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===BikeWorks Report === | ===BikeWorks Report === | ||
Written version of the BikeWorks Report was sent December 16, 2011 (after the meeting): [[file:BikeWorks_Coordinator_November_2011_Report.pdf]] | |||
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== Current & Completed Business == | == Current & Completed Business == | ||
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* ANNA and ALEX are attending the open house on Nov 14. Will update the board by email thereafter. | |||
Done | Done | ||
* ANNA will ask Elicia if she is interested in coming. | |||
Done. | Done. | ||
* ADAM will draft a [Critical Mass] policy for Dec 1 meeting | * ADAM will draft a [Critical Mass] policy for Dec 1 meeting | ||
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=== Artist In Residence Contract === | === Artist In Residence Contract === | ||
Micah motions to ask the Artists in Residence to put together a how-to manual/set of notes/ideas for future legacy of this program. Adam seconds. Carried with abstentions from James and | Micah motions to ask the Artists in Residence to put together a how-to manual/set of notes/ideas for future legacy of this program. Adam seconds. Carried with abstentions from James and Brett. | ||
ACTION: Anna to ask the Artists in Residence to create this manual. Adam to email Anna a further explanation of what is envisioned. | ACTION: Anna to ask the Artists in Residence to create this manual. Adam to email Anna a further explanation of what is envisioned. | ||
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=== Welcome New Board Members === | === Welcome New Board Members === | ||
* <span style="background: lightgrey;">Action:</span> | Motion to appoint Chris Corrigan and Lee Vilinski to the Board made by Neil, seconded by Micah. Carried with abstention from Brett. | ||
* <span style="background: lightgrey;">Action:</span> Neil to add Chris and Lee to the Board mailing list. | |||
ACTION: The Board is to consider what their individual goals are for the board for the next year. | |||
=== Elect New Executive === | === Elect New Executive === | ||
Motion: Duncan nominates Chris Corrigan to be secretary. Stephanie Seconds. Carried. | |||
Motion: Duncan nominates Adam Burgess to be president. Micah seconds. Carried. | |||
Motion: Stephanie nominates Neil for treasurer. Duncan seconds. Carried. | |||
Motion: Adam nominates Duncan for vice president. Micah seconds. Carried. | |||
=== Committee Terms of Reference Approvals === | === Committee Terms of Reference Approvals === | ||
* Each Chair of each committee to submit TOR for board review and approval | * Each Chair of each committee to submit TOR for board review and approval | ||
James volunteered to become Chair of the Information Management Committee. | |||
ACTION: Micah to talk to Alex regarding the Bikeworks ToR. | |||
ACTION: Paul to post Membership ToR on wiki. | |||
Motion: Duncan moves to approve the Education committee Terms of Reference. Paul seconds. Carried with abstention from Brett. | |||
ACTION: Duncan to continue working on the Advocacy ToR. | |||
ACTION: Alex to continue working on the Inclusion Committee ToR. | |||
=== Review Critical Mass/Bike Events Policy === | === Review Critical Mass/Bike Events Policy === | ||
ACTION: The Board will wordsmith Neil's version of the Illegal Bikes Policy for next meeting. | |||
=== Walterdale Bridge Stakeholder Input Panel === | === Walterdale Bridge Stakeholder Input Panel === | ||
Chris Corrigan volunteered to be the appointee to the committee. | |||
ACTION: Anna to send Chris the relevant information on the committee and meeting. | |||
=== Agreement with APIRG === | === Agreement with APIRG === | ||
Anna updated the board on the agreement. | |||
Bernadette moves to approve Anna's unpaid leave of absence from December 5 to 16, 2011. Duncan seconds. Carried. | |||
== In Camera Session == | == In Camera Session == | ||
9:00 Bernadette moves we go in camera. Micah seconds. Carried. | |||
9:16 Paul motions to leave in camera. Chris seconds. | |||
== Adjournment == | == Adjournment == | ||
* <span style="background: lightgrey;">Motion:</span> | * <span style="background: lightgrey;">Motion:</span> Duncan moves to adjourn at 9:17. | ||
[[Category:minutes]] | |||
[[Category:2011-2012 Board minutes]] | |||
[[Category:2010-2011 Board minutes]] | |||