Board Minutes December 2010

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December 15, 2010 6:30pm

Action Items from Last Meeting

ABA Membership

  1. ACTION: Anna will send ABA contact info to Steph. Steph will contact ABA.

Volunteer Policy Manual

  1. ACTION: Keith will go over with Alex to complete.
    1. Done
  2. ACTION: All board committee chairs to look over the policy manual with an eye for their committee. Send to Alex by Dec 22. Alex to have complete manual for approval at January Board meeting (Jan 19, 2011).

Board retreat

  1. ACTION: Mission needs to be formally written up. Sub-committee to do this by Dec 15: Steph, Alex C, Chris.

Rental program

  1. ACTION: Alex: rental program credit card deposits need to be checked through EGS—check if EGS is ok with this and make sure this is written the contract.
    1. Done-EGS is happy to help


  1. ACTION: Rent to minors? We may need additional insurance to rent to minors. Parent must sign? Parent rents it, operated by parent, teen or kid? Chris sent Keith the insurance company contact info; Keith ask insurance company what they would cover. contact info for insurance.
  2. ACTION: Derek to send MEC a report to update on rental program grant.
  3. ACTION: We want EBC stickers on all bikes sold from BikeWorks, like we used to do. Alex to get quotes for this (to be approved).
  4. ACTION: Alex will look in MEC grant for the amount that we specified for branding stickers.
  5. ACTION: Bike storage under a tarp outside. Alex to get volunteers to install tarp.

Treasurer

  1. ACTION: Neil to send report to Anna.

Ghost bike

  1. ACTION: Chris to ask Michael not to send messages from public. We still appreciate that he coordinates media and replies to them.
  2. ACTION: Anna to write a more detailed webpage about ghost bikes. Get Michael's press release to update if necessary.
  3. ACTION: Chris will write an email to the woman who emailed her concern to us saying we will go reassess the location of the ghost bike. Keith will go look at it.

E-mail

  1. ACTION: Chris will email info@ recipients to inform of new policy.
  2. ACTION: Derek will add outgoing communication policy in wiki before Dec 15.

Time sheets

  1. ACTION: Neil to reformat the timesheet to reflect the stuff in David's timesheet template for Dec 15.

Policies

  1. ACTION: Derek reviewing policies on wiki (ongoing).

Committees

  1. ACTION: David to send the TOR template by Nov 26. - Done but late
  2. ACTION: All committees to write up their own Terms Of Reference (1-2 pg) before next Board Meeting, Dec 15
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