Board Minutes August 2019

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

Bike Edmonton Board Meeting Minutes for August 2019

Board meetings are open to Bike Edmonton members and the public.

• Date: Monday, August 12, 2019
• Location: Education South 113
• Start Time: 6:30pm

Please email board@bikeedmonton.ca if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!

Attendance

• Meeting Chair: Helen
• Timekeeper: Annya
• Minute-taker: Jasmine
• Food by: Nancy
• Board attendance:
• Staff attendance:
• Regrets:
• Absent:
• Guests:

Call to Order

• Meeting called to order by _____ at ______pm.

Logistics for Next Meeting

• Date: Monday, September 9, 2019
• Location: TBD
• Chair:
• Minute-taker:
• Food by:

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this August 12 agenda, the July 2019 minutes, and reports as presented below.
Moved:
Seconded:

Aye	No	Abstain

President's Report - Jeremy

• [ President's Report]

President's Report Discussion

Internal Affairs Committee Report - Ali

• Internal Affairs Workplan

Treasurer's Report - Ali

• Treasurer's Report

Program Review Committee Report

• Program Review Committee Workplan
• Bike Edmonton Programming Logic Model 2019

Revenue Committee Report

• Revenue Committee Workplan

Discussion

• Moving forward on the bike-friendly certification program

Current and Completed Business

Bike Edmonton Yearly Calendar - (5 min)

• Bike Edmonton Year-at-a-Glance
• This calendar will serve as a tool to know what will be happening month-to-month in each year.
• When chairing a meeting, this is good to look at to know what to discuss at the meeting.

Deficit Reduction Plan

• Deficit Reduction Plan
• Hasn't been updated recently
• Crowdfunding or social media donation appeals - launched crowdfunding in October
  • Chris to continue pushing that out
  • Important to push this out in summer months when people are using our services and generally feel positively about Bike Edmonton
• Casino
  • Very successful, despite difficulty finding volunteers to be there
  • On the register for holding another casino 2 years from now (Hoping to have the casino one quarter of the year earlier)
• Tune-ups
  • Fewer requests for tune-ups from community organizations, though commercial requests have not decreased
• Alberta Transportation Grant Received
  • Expected to report fully on our programs
• Canada Bikes
  • Paths for People applied for a grant, and after a reshuffle, passed the grant to Bike Edmonton.
  • We'll try to meet the goals for that grant, through our current programming and services
• EcoTrust
  • Leveraged Canada Bikes grant to apply for EcoTrust grant
  • A scavenger hunt will be held to support the goal of Explore Edmonton
  • Could consider partnering with Edmonton Tourism for the scavenger hunt
• Courses
  • Doing very well this year
• Corporate sponsorship
  • Working with Edmonton business to provide support to YESS to sponsor bike building in youth
  • Contributions for Bike Edmonton's programs that might involve an addition to the program name (i.e., the Spoke - sponsored by ____). Could be good for income for the programs, but less good for optics. If we want money, we might need to go outside of our comfort zone. Sponsorship year-after-year is unlikely for Bike Edmonton, due to the fact that we're not charitable. Should revisit this topic, specifically in the context of the corporate sponsorship (talk with Mark).

Master Board Task List - Sarah (15 min)

• Link to Master List
• Parking lot to be revisited
• Interest in assignment of roles for board meetings - timekeeper, vibewatcher

New Business

Schedule a time to meet with your committees - ALL BOARD (10 min)

• This will be a standing agenda item during board meetings to encourage some momentum in committees

In Camera:

MOTION

To go in camera
Moved:
Seconded:

Aye	No	Abstain

MOTION

To go out of camera
Moved:
Seconded:

Aye	No	Abstain

Adjournment

MOTION

To adjourn the board meeting.
Moved:	Helen
Seconded:

Aye	No	Abstain